Human Resources Administrative Analyst

4 weeks ago

Palos Verdes Estates, United States City of Palos Verdes Estates Full time $71,160 - $95,352
Job DescriptionJob Description

The Human Resources Administrative Analyst plans, coordinates, manages, and independently performs the activities and operations of the City's Human Resources and Risk Management functions for approximately 50 employees of City Hall and the Police Department.

For immediate consideration, please apply on our website: www.pvestates.org.

Reporting directly to the City Manager, the HR Analyst's responsibilities include recruitment and selection, classification and compensation, benefits administration, employee and labor relations, coordination of professional development and management training, organizational development, recordkeeping; as well as, the administration of workers’ compensation, property and liability claims, and health and safety functions. The HR Analyst provides complex and responsible guidance to the City Manager and department heads, supports all City staff, and fosters cooperative working relationships and an engaging environment.

Responsibilities include but are not limited to:

  • Participates in the development and implementation of goals and priorities for the department.
  • Recommends and administers policies and procedures for all staff.
  • Supports Memorandum of Understanding (MOU) related negotiations governing employment terms; schedules and plans meet and confer processes as needed; ensures MOU agreements are appropriately implemented; coordinates with payroll to ensure pay and benefit components are properly executed and provided.
  • Develops and implements recruitment, testing and selection processes while ensuring equal employment opportunity for all candidates; processes pre-employment screenings; conducts new employee orientation.
  • Performs job analysis and classification studies as needed; conducts compensation studies; participates in the development of compensation and benefit strategies.
  • Develops, maintains, and administers the City’s Personnel Manual, policies, and job descriptions; reviews and updates as necessary to conform to policy changes, new legislation, etc.
  • Coordinates employee relations activities; provides assistance to management, supervisors and staff in the interpretation of Human Resources policies and procedures and the processing of grievances.
  • Administers City benefit plans; oversees employee enrollment; acts as liaison with benefit carriers to address claims or issues; reviews and evaluates service delivery and cost effectiveness of benefits plans; makes recommendations for improvements.
  • Works closely with the third-party administrator to process workers' compensation, liability, and property claims.
  • Coordinates employee development, training, performance evaluation and recognition programs; provides training to City employees involving human resource and risk management issues and current topics.
  • Drafts and recommends City-wide safety and health directives; maintains City safety manual, including preparation and distribution of appropriate updates.
  • Maintains all personnel files in a confidential manner.
  • Prepare and presents staff reports and other necessary correspondence related to human resources and risk management issues, as needed.
  • Stays abreast of new laws, regulations, trends and innovations in the fields of human resources and risk management; researches emerging products and enhancements that may affect departmental operations; implements policy and procedural changes as needed.
  • Receives, investigates, and responds to difficult and sensitive issues and complaints in a professional manner; identifies and reports findings and takes necessary corrective action.
  • Seeks advice from outside legal counsel as needed.
  • Participates in the development, administration, and oversight of budgets for the department.

Qualifications:

Knowledge and Abilities:

Any equivalent combination of training, education, and experience, which provides the individual with the required knowledge, skills and abilities to perform the job is qualifying.

Knowledge of:

  • Principles, practices and techniques of human resources, preferably in a public agency setting.
  • Recruitment, selection, equal employment opportunity, and hiring.
  • Job analysis and classification.
  • Compensation administration.
  • Benefit analysis and administration
  • Employee relations including the interpretation of laws, regulations, policies and procedures.

Ability to:

  • Implement goals, policies, procedures, work standards, and internal controls for the department.
  • Provide professional leadership and direction.
  • Maintain a high degree of confidentiality.
  • Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local policies, procedures, laws and regulations.
  • Evaluate and implement improvements in operations, procedures, policies, or methods.
  • Communicate effectively using proper English grammar, spelling, vocabulary, and punctuation.
  • Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.

Experience and Education:

  • Equivalent to graduation from an accredited four-year college with major coursework in human resources management, public administration, business administration, or related field.
  • Three (3) years or more years of increasing responsible experience in human resources. Experience in a lead role is preferred.
  • PHR, SPHR, SHRM-CP, or SHRM-SCP certification is a plus.

Please note that the salary range is currently under review and an increase is anticipated at the end of September.

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