HR Operations Advisor

4 weeks ago


Boston, United States Complete Staffing Solutions, Inc. Full time $22 - $25
Job DescriptionJob Description

Ongoing temp to start 

Schedule : 

Schedule: Mon-Fri 7.30am – 4pm or 8am – 4.30pm

Department: Internal Medicine

PRINCIPAL DUTIES AND RESPONSIBILITIES: SERVICE:

  • As a member of the Patient Care Team, the Operations Coordinator is responsible for ensuring that the patient and family members are attended to in a professional manner.
  • The Operations Coordinator is responsible for responding to the needs of the patient/family members in a timely manner and maintains a professional and friendly demeanor at all times.
  • OPERATIONS AND FINANCE:
  • Works cooperatively with the Nursing Director and Manager of Operations and Finance to develop and maintain systems for collecting information to measure unit (s) of productivity.
  • Assists with the collection and analysis of budget information Completes weekly payroll (s) and enters data for schedules and actual staffing into Kronos systems.
  • Monitors Patient Classification system daily and reminds nursing staff to complete classification.
  • Produces reports to monitor unit compliance and analyze data.
  • Maintains staff records (i.e. quarterly attendance calendars, FMLA, per diems, time schedules, in-services/competencies and educational records.)
  • Monitors late/sick calls, produces overtime reports, supports vacation and holiday planning and schedules and works with leadership and professional development on in-service and competency training scheduling.
  • Supports compliance with regulatory agency standards.


DATA MANAGEMENT:

  • Manages relevant databases, promotes security of information along with maintaining and auditing data to ensure quality control of systems.
  • Primary systems include scheduling, payroll, and patient classification.
  • Develops and maintains systems to ensure confidentiality and integrity of patient record in compliance with hospital policies, procedures, and standards.
  • Contributes to the development of policies, procedures and systems which assure the effective operational functioning of the unit.
  • Produces and maintains management data related to the operational needs and projects.

HUMAN RESOURCES:

  • Oversees the maintenance of confidential personnel information.
  • Ensures completion of Annual Infection Control, Fire and Safety, OSHA, and other regulatory requirements and maintains records.
  • Supports the Nurse Director with the annual performance evaluation process.
  • Oversees and/or coordinates department on-boarding and orientation.


MATERIALS MANAGEMENT/EQUIPMENT:

  • Coordinates and maintains systems for: (a) control group of inventory levels: (b) outside purchasing of supplies and equipment and capital equipment.
  • Establishes and maintains levels of regular supply items
  • Keeps audit trail of equipment ordered and received.
  •  
  • Generates and submits operating and capital budget requests based on the unit/patient care needs in conjunction with appropriate resources.

QUALITY:

  • Collaborates with Nursing Director to keep unit regulatory ready, demonstrating knowledge of regulatory guidelines and ability to participate in unit quality programs.
  • Participates in quality improvement projects.


Qualifications

  • Bachelor's Degree required.
  • Demonstrates competence in each of the following programs: Excel, Microsoft Word, Access, Kronos, Powerpoint Ability to prioritize, delegate, and manage multiple projects and responsibilities simultaneously.
  • Ability to work under pressure in a fast-paced environment and meet deadlines. Strong communication skills - verbal and written. Strong interpersonal skills in order to communicate effectively with a diverse group of hospital and non-hospital personnel.
  • Ability to foster a team environment and work as a team member. Basic financial/accounting skills. Independent judgment needed to organize work and set priorities.


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