Meeting Planner

3 weeks ago

Arlington, United States Crowned Grace International (HR@CrownedGrace.com) Full time $30 - $38
Job DescriptionJob Description

We are seeking a Meeting Planner to join our team You will be responsible for organizing important events from conception through completion. Based on conference and event management best practices, the meeting planner will implement an event planning and execution approach that aligns with the current strategic communications plan to manage client-wide meetings and event-related processes, activities, and strategies.

Responsibilities:

  • Assisting in site/market surveys for potential events
  • Assisting in gathering information to aid the Navy in the evaluation and selection of hotel facilities
  • Managing hotel rooming lists
  • Assisting in the development and management of conference budgets
  • Building websites, databases, and forms
  • Designing and creating multiple types of event materials, including attendee packages, evaluation forms, nametags, etc.
  • Assisting with the management of vendors
  • Interacting with Client contracts
  • Execute the coordination and securing of speakers and develop and coordinate invitations in coordination with the Government PM.
  • Provide online or onsite registration support, room activity monitoring, and arrangements for recording, production, and distribution of event content as necessary.
  • Coordinate Guest Speakers for Government Clients.
  • Coordinate supporting booth equipment, handouts, additional signage, freight/shipping coordination and schedules, procurement or preparation of booth materials, and electronic presentations.
  • Maintain a well developed network of contacts in "think tanks," government agencies, university faculties, medical schools, international and military related agencies and SMEs in this field who draw o current unique personal and professional experiences.
  • Provide event planning, design, and production.
  • Manage all project delivery elements within established time limits.
  • Provide feedback and periodic reports to stakeholders.
  • Propose ideas to improve provided services and event quality.
  • Communicate effectively, verbally and in writing, with diverse audiences, including staff members, committee chairs, board of directors members, hotel and meeting facility staff, vendors, and others.
  • Lead the development and coordination of meetings, educational conferences, seminars, and webinars.
  • Assist with day-to-day administration in support of the department, including but not limited to processing meeting registrations and payments, coordinating logistics of meeting room setups, audio/visual requirements, food and beverage functions, and other workshop/meeting-related requirements.
  • Administer meetings for participation both onsite and via virtual participation (livestream, webinar, etc.).
  • Coordinate all event activities and personnel
  • Distribute all meeting information and supplies to attending personnel
  • Calculate and propose budgets for planned events or meetings
  • Research and identify successful event opportunities
  • Other duties as assigned

Qualifications:

  • Earned the Certified Meeting Professional (CMP) designation or Certified Government Meeting Professional (CGMP) designation. In lieu of the desired certificate, the candidate must have at least (7)seven years of experience as a conference/event planner.
  • Candidates should have demonstrated competence in all aspects of meeting/event planning.
  • The candidates should be able to plan, manage, and execute conferences and events effectively.
  • Bachelor's degree in event management or related field preferred
  • 5+ years of relevant experience
  • Experience in providing all aspects of logistical supporting meetings of 10 - 1000 participants
  • Strong project managing skills
  • Deadline and detail-oriented
  • Ability to work well in teams
  • Able to obtain a government security clearance

Knowledge, Skills, and Abilities

  • Excellent written and verbal communication and customer service skills
  • Excellent skills using ZOOM and Microsoft Teams
  • Excellent PC skills
  • Highly proficient in MS Office Suite
  • Up to 10% travel required
  • Ability to work nights, weekends, and holidays if necessary
  • Ability to work independently and as a team member
  • Ability to handle a large, complex workload
  • Ability to effectively coordinate multiple resources and multi-task in a fast-paced environment
  • Knowledge and skill in applying analytical and evaluation methods and techniques
  • Knowledge of military rank and protocol
  • Ability to handle controversial situations with tact and diplomacy
  • Ability to demonstrate respect and sensitivity for cultural differences
  • Ability to educate others about the value of diversity
  • Ability to promote a harassment-free environment
  • Ability to build a diverse workforce
  • Ability to treat people with respect, keep commitments, inspire the trust of others, work with integrity and ethics, and uphold organizational values.

Physical Demands:

  • An employee must meet the physical demands described here to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform their essential functions.
  • While performing the duties of this job, the employee is regularly required to sit, talk, and hear. The employee is frequently required to walk, use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand, climb, balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and move up to 25 pounds. Specific vision abilities required by this job include close vision.
Company DescriptionAs a solutions provider, Crowned Grace International helps companies around the world to identify, develop and implement the winning strategies required to produce business results. We offer support and capability building at every stage of your strategic journey by helping them solve their most urgent business needs through identifying the areas where they can increase revenue, decrease cost and keep their top talent.

Business Transformation -- through management consulting, strategic planning, re-engineering, risk management, supply chain management and executive staffing: measuring processes towards strategic objectives in increased revenue, decreased cost, brand awareness and maintaining their #1 resource: their people.

People Transformation -- leadership development through executive coaching, team development, customer service and training & development: keeping and developing their top talent

Technology Transformation -- through IT governance, project management, application portfolio management, process improvement, knowledge management, improving services with technologies and IT staffing: identifying areas to increase revenue and decrease costCompany DescriptionAs a solutions provider, Crowned Grace International helps companies around the world to identify, develop and implement the winning strategies required to produce business results. We offer support and capability building at every stage of your strategic journey by helping them solve their most urgent business needs through identifying the areas where they can increase revenue, decrease cost and keep their top talent. \r
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Business Transformation -- through management consulting, strategic planning, re-engineering, risk management, supply chain management and executive staffing: measuring processes towards strategic objectives in increased revenue, decreased cost, brand awareness and maintaining their #1 resource: their people. \r
\r
People Transformation -- leadership development through executive coaching, team development, customer service and training & development: keeping and developing their top talent\r
\r
Technology Transformation -- through IT governance, project management, application portfolio management, process improvement, knowledge management, improving services with technologies and IT staffing: identifying areas to increase revenue and decrease cost

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