Executive Assistant at a Premier Event Planning Agency

2 months ago

Milwaukee, United States Ambrosia Events Full time
Job DescriptionJob Description

Executive Assistant at Ambrosia Events

 

Company Overview

Ambrosia Events is a fast-growing events company specializing in creating memorable experiences for our clients. As we expand, we are seeking a highly motivated and organized Executive Assistant to support the owner in day-to-day operations. This role is an excellent opportunity for someone eager to learn the ins and outs of running a successful events business while contributing to a dynamic and collaborative team. This is a fast paced role. 

Company Website: www.ambrosiaeventsmke.com

Location: Ambrosia Events, 7842 N Faulkner rd, Milwaukee, WI 53224

Hours: Full Time, Weekdays 9 AM - 5 PM. Some weekend hours may be required.

 

Job Responsibilities

  • Manage the business owner's schedule, appointments, and emails with a high level of organization and ownership.

  • Assist in organizing and maintaining business processes, policies, and procedures.

  • Coordinate meetings, events, and travel arrangements.

  • Gain hands-on experience in various aspects of event planning and execution.

Communication

  • Act as a liaison between the business owner and Leadership Team/Clients 

  • Draft and edit business correspondence, proposals, and reports.

  • Monitor and respond to inquiries through various communication channels (Gmail, GoodShuffle, Zoho, Monday.com, QuickBooks etc)

  • Best in Class email and verbal communication skills.

General Office Management

  • Maintain office supplies and ensure the office environment is organized.

  • Assist with basic bookkeeping tasks and manage office expenses.

  • Handle confidential information with discretion.

  • AP Management 

  • Payroll Reconciliation and Processing

  • Purchasing 

Qualifications

  • Bachelor’s degree in business administration, marketing, or a related field or 3 years in a similar Executive Role.

  • Excellent organizational, prioritization and time management skills.

  • Strong written and verbal communication skills.

  • Proficient in Microsoft Office, Google Suite and Apple usage.

  • Consistent sense of urgency and ownership.

  • Ability to handle multiple tasks and prioritize effectively.

  • Positive attitude and team player.

  • Excellent attendance and punctuality.

  • Valid driver’s license with reliable transportation.

  • Strong work ethic and integrity.

  • Superior problem-solving skills.

  • Thrives in fast paced environments. 

Desired Traits

  • Highly motivated and proactive.

  • Detail-oriented with a knack for multitasking.

  • Strong interpersonal skills and the ability to work well with others.

  • Capable of working in a fast-paced environment and adapting to changing priorities.

  • Enjoys being of service and working with people.

  • Compassionate and kind, yet assertive and able to maintain clear boundaries.

Why Join Ambrosia Events?

  • Be part of a dynamic and growing team.

  • Gain valuable experience in the events industry.

  • Opportunity to learn and grow within the company.

  • Collaborative and supportive work environment.

  • Competitive Hourly Rates and Flexible Schedule.

Apply Today

If you are a highly organized, detail-oriented individual with a passion for event planning and administrative support, we invite you to apply for the Executive Assistant position at Ambrosia Events. Join our team and contribute to creating unforgettable experiences for our clients.

Submit your resume and cover letter to Yianni@cultivateadvisors.com to apply.

Company DescriptionAbout Ambrosia Events:

Based in Milwaukee, Ambrosia Events specializes in planning, designing, and executing various events, including weddings, corporate gatherings, non-profit functions, and social events. Renowned for their meticulous organization, unparalleled creativity, and flawless execution, we offer services ranging from intimate gatherings to large-scale events. Ambrosia Events builds strong relationships with clients and vendors, ensuring a seamless collaboration to bring their vision to life. As one of Wisconsin's leading event companies, we offer comprehensive event planning, coordination, and design services, including unique event décor, in-house design rentals, floral arrangements, and lighting options.Company DescriptionAbout Ambrosia Events:\r
\r
Based in Milwaukee, Ambrosia Events specializes in planning, designing, and executing various events, including weddings, corporate gatherings, non-profit functions, and social events. Renowned for their meticulous organization, unparalleled creativity, and flawless execution, we offer services ranging from intimate gatherings to large-scale events. Ambrosia Events builds strong relationships with clients and vendors, ensuring a seamless collaboration to bring their vision to life. As one of Wisconsin's leading event companies, we offer comprehensive event planning, coordination, and design services, including unique event décor, in-house design rentals, floral arrangements, and lighting options.

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