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Executive Assistant

3 months ago

MILWAUKEE, United States Northwestern Mutual Full time
At Northwestern Mutual, we are strong, innovative and growing. We invest in our people. We care and make a positive difference.


At Northwestern Mutual, we believe relationships are built on trust.  That our lives and our work matter. These beliefs launched our company over 160 years ago. Today, they're just a few of the reasons why people choose to build careers at Northwestern Mutual.


We're strong and growing.  In a company with such a long and storied history, this may be the most exciting and important time to be a part of Northwestern Mutual. We're strong, innovative and growing.


We invest in our people.  We provide opportunities for employees to grow themselves, their career and in turn, our business.


We care.  We make a positive difference in our communities. Nationally, thousands have benefitted from our support of research and programs to fight childhood cancer. Each year, our Foundation, employees, and financial representatives donate time, talent and financial support to causes they're passionate about.


What You Will Do:

Executive Assistant providing support to a Vice President (department head) and infusing the efficiency and culture of the Field Rewards and Finance team . Proactively manage schedules and complete tasks, while maintaining integrity and discretion. Uniquely equipped to anticipate the needs of your leader, and the team, your contributions will help remove administrative and operational obstacles. Builds relationships and influences across our function and across our organization. Exercises a high level of confidentiality, tact, and diplomacy to support the Field Function. Stay current on organization concepts, practices, procedures, and priorities and keep your finger on the pulse of the organization’s needs. With tenacity and independence ensure responsibilities are completed accurately and delivered in a high quality and timely manner.

How You Will Do It:

  • Independently handle and maintain executives' schedules, appointments, and travel arrangements. Proactively navigates and troubleshoots with a sense of urgency.

  • Agile and collaborative member of the team, willing to step in, and provide broader team support based on capacity.

  • Crafts materials for leadership including talking points, spreadsheets, presentations, memos, letters, and forms.

  • Sharp and astute learner, embrace the industry, and demonstrate cultural agility to influence and build strong partnerships.

  • Coordinates department meetings/town halls/committee meetings and events; prepares agenda, materials, etc.

  • Assists in preparing and updating reports, dashboards, etc.

  • Point of contact for technology access/services, often functions as PC/LAN contact.

  • Prepares and monitors invoices, submits, and reconciles expense reports.

  • Takes thorough minutes of meetings.

  • Assist with special projects and assignments as needed.

Bring Your Best What this role needs:

  • Five or more years of administrative assistant or similar experience.

  • Associates degree, specialized training, or equivalent experience.

  • Proficient in MS Office at intermediate levels.

  • Strength in planning, organizing, and leading execution.

  • Polished and professional, relationship savvy, with the ability to interact at all levels.

  • Exercises sound judgement in handling sensitive material.

  • Apply good judgment in coordinating information to make independent decisions.

  • Ability to lead multiple priorities and adapt to constantly evolving needs and priorities.

  • Excels at time management and navigating contending priorities.

  • Driven initiative-taker with the ability to ramp quick.

Benefits:


Great pay package, 401K, Company sponsored retirement plan, educational assistance, Performance based incentive pay, Medical, dental and vision insurance, Parental leave, Caregiver time off….and more.

#LI-Onsite

Compensation Range:

Pay Range - Start:

$24.60

Pay Range - End:

$45.69

Northwestern Mutual pays on a geographic-specific salary structure and placement in the salary range for this position will be determined by a number of factors including the skills, education, training, credentials and experience of the candidate; the scope, complexity as well as the cost of labor in the market; and other conditions of employment. At Northwestern Mutual, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. Please note that the salary range listed in the posting is the standard pay structure. Positions in certain locations (such as California) may provide an increase on the standard pay structure based on the location. Please click here for additiona l information relating to location-based pay structures.

Grow your career with a best-in-class company that puts our client’s interests at the center of all we do. Get started now

We are an equal opportunity/affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity or expression, sexual orientation, national origin, disability, age or status as a protected veteran, or any other characteristic protected by law.

If you work or would be working in California, Colorado, New York City, Washington or outside of a Corporate location, please click here for information pertaining to compensation and benefits.


FIND YOUR FUTURE

We’re excited about the potential people bring to Northwestern Mutual. You can grow your career here while enjoying first-class perks, benefits, and commitment to diversity and inclusion. 

  • Flexible work schedules
  • Concierge service
  • Comprehensive benefits
  • Employee resource groups
PandoLogic. Category:Administrative, Keywords:Executive Secretary, Location:MILWAUKEE, WI-53205