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Accounts Payable Specialist

2 months ago

Ontario, United States Pridestaff Full time
Job DescriptionJob Description

PrideStaff is currently seeking Accounts Payable Specialist for a Healthcare facility in Ontario, CA. This a full-time, temp to hire position with opportunity to grow. Please see job requirements below to be considered.

 

Pay Range: $27 – 32 hourly

Work Schedule: Monday – Friday: 8:30am to 5:30pm or 9am to 6pm (Required to work occasional Saturdays, as needed)

 

Job Summary

The Accounts Payable Specialist is responsible to work collaboratively within the finance department. The position requires an individual with an eye for detail and a high level of accuracy. Accounts Payable Specialist can expect to handle communications with vendors, clients, and internal departments, assist with inventory, database, and record maintenance, prepare AP financial reports, issue checks and making deposits, and generally ensure that the office operations are running smoothly. You should be professional and courteous with strong computer skills and a thorough understanding of accounting and financial principles.

Duties/Responsibilities:

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  • Acting as a subject matter expert of Accounts Payable system(s).
  • Analyzing aged payable report.
  • Analyzing, researching, and resolving complex accounts payable issues.
  • Assist team with gathering support for all audits, including pulling documentation.
  • Collaborate and partner with GL team to resolve accounting issues.
  • Generating and preparing accounts payable reports.
  • Maintain and prepare invoices for processing through Accounts Payable System.
  • Perform month end AP accrual journal entry for month-end closing
  • Perform vendor payment reconciliation on a monthly basis and serve as subject matter expert for various account payable functions.
  • Processing and issuing vendor 1099 forms.
  • Other Ad-hoc projects as needed.
  • Set up new accounts on a general ledger; reconcile selected general ledger accounts; write journal entries for reclassification of expenses as needed.
  • Track company/employee credit card numbers and owners. Process monthly credit card reconciliation for Controller review.
  • Prepare monthly budget-to-actual on all grants; be a person of contact for all federal grants and state contacts; be contact person for department inquiries concerning budget and actual expenses.
  • Preform accounts reconciliation of all balance sheet accounts as requested.
  • Entering debits and credits into software applications and databases accurately
  • Assist with budget and audit preparation as assigned.
  • Act as back-up to other department positions; assist department by answering phone and directing caller to appropriate person; file requisitions, invoices and purchase orders.
  • Write purchase orders and secure approvals and code requisitions as needed.
  • Assist in reconciliation and posting of general cash receipts.
  • Abiding by all company procedures and accounting principles.
  • Responding appropriately to a vendor, client, and internal requests.
  • Ensuring Accounting Department runs smoothly and efficiently.
  • Ensuring policies are submitted for approval on a timely manner to appropriate committees and updated in the binders and electronic folder with correct approvals and revisions dates in the headers and master index. Coordinates the distribution or communication of policy updates.
  • Other Ad-hoc projects as needed.
  • Assist in any other duties or responsibilities as assigned.

Qualifications

  • High School Diploma or equivalent
  • Minimum two (2) years’ work experience in finance/Accounts Payable.
  • Must be highly proficient in Excel, Word and Outlook. Excellent computer skills.
  • Efficient in preparing documents, managing data and ability to manage multiple projects simultaneously.
  • Must have excellent communication skills, oral and written.
  • Strong organizational skills with attention details.
  • Strong work ethic to meet changes in responsibilities that will take place daily.
  • Capacity to work independently and as a team player.
  • Ability to research and collaborate with colleagues to effectively present information
  • Management skills to interact with staff, Provider, Member and outside agencies.
  • Understand and adhere to the confidential requirements.
  • Maintain a high level of understanding of HIPAA, state and federal regulations and guidelines, policies and procedures, and best practice methods regarding maintenance of health records and health information.

Benefits

Currently, the Company offers the following benefits: ▪ 100% medical, dental, and vision coverage for employee ▪ $50,000 life insurance ▪ 403(b) up to 4% match per paycheck During the first 12-month periods of employment you will accrue benefits as follows: ▪ Ten (10) days of Vacation. Accrual begins after 90-days of employment and based on regular hours worked per pay period. ▪ Six (6) days of Sick, use subject to a 90-day waiting period. Accrual based on regular hours worked per pay period. ▪ Up to nine (9) Paid Holidays, as applicable after 90 days of employment. ▪ Five (5) days of Bereavement, 3 paid and 2 unpaid, after 30 days of employment.