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AR/AP Specialist

3 months ago

Ontario, United States UV Resources Full time

ACCOUNTS PAYABLE AND RECEIVIBALE SPECIALIST JOB DESCRIPTION

At The UVC Companies, the accounts payables, and receivables specialist you will be under the supervision of the Controller. The specialist is responsible to perform various accounts payable and accounting duties, such as day to day transactions, vendor inquiries, research, file preparation, various data requests, processing vendor payments, scanning/copying documents, and reconciliations. The specialist will also be responsible for billing clients, verifying transactions, monitoring incoming payments, and spotting accounting discrepancies. The ideal candidate will have a strong understanding of manufacturing, account reconciliation, and be familiar with GAAP standards.


Key Responsibilities:

· Process and post payments received from customers

· Perform account reconciliations to ensure accuracy

· Investigate and resolve any discrepancies or billing issues

· Generate invoices and statements for customers

· Monitor accounts receivable aging and follow up on overdue payments

· Maintain customer records and update contact information as needed

· Prepare reports on accounts receivable status for management

· Assist with month-end closing activities related to accounts receivable and payables

· Daily processing of accounts payable invoices and supporting documents

· Identify and investigate discrepancies in accounts payable and work with purchasing in resolving purchase order issues

· Processing vendor payments and maintain supporting documentation.

· Assist in pulling documents; in the course, of any interim and year end audits

· Maintaining proper approvals and authority limits across the organization for processing invoices

· Ensure proper GL and Cost Center coding

· Other general accounting and office duties as needed

· Special projects as assigned


Job Qualifications:

· Manufacturing industry background

· Familiarity with CRM systems and practices

· Customer orientation and ability to adapt/respond to different types of characters

· Ability to multi-task, prioritize, and manage time effectively

· Excellent attention to detail and accuracy in data entry

· Strong organizational and time-management skills to manage multiple priorities and tasks simultaneously

· Strong communication and customer service skills to build positive relationships with customers

· The individual shall have a minimum of 2 to 4 years’ experience in accounts payable, accounts receivables and general ledger accounting, ideally with the last two in a similar position

· Solid understanding of all Accounts Payable functions and reporting requirements.

· Strong abilities to use Microsoft Excel (Filters, V-Lookup, Pivot Tables).

· Experience and knowledge of an ERP system, ideally with Navison, Intuitive and Business Central

· Ability to deal with vendors and clients in an efficient and professional manner.

· Ability to work independently as well as part of a team

· Comfortable working in a fast-paced environment with tight deadlines


Position Key Attributes:

· Interpersonal and customer service skills

· Analytical and problem-solving skills

· Multitasking and organizational skills

· Attentiveness and patience

· Time-management skills

· Ability to find the positive in any situation


Benefits:

· Paid holidays

· Company provided health insurance, short term disability, and long-term disability

· Competitive Medical, Dental, and Vision coverage options

· 401-k match of 50% on your contribution up to 5%