Accounting Specialist
3 weeks ago
Location:Finance Department
HeadquartersReports To:Accounting ManagerFLSA Status:
Salary Range:Exempt
$66,500k to $72k
Position Summary: The Accounts Payable Specialist will assist with all forms of financial accounts/transactions within the organization to include the day-to-day processing of accounts payable, accounts receivable, billing, daily entry of invoices, and monthly reconciling of accounts and/or reporting to support month-end and year-end closing. Follow Generally Accepted Accounting Principles (GAAP) and company procedures to ensure accurate and timely processing.
Essential Duties and Responsibilities: To perform this job successfully, an individual must be able to perform the following satisfactorily; other duties may be assigned.
- Responsible for assisting with all accounts payable and accounts receivable of our organization, ensuring that all financial transactions are recorded accurately and in a timely manner.
- Process Invoices for all aspects of accounts receivables/accounts payable, including invoice entry, employee expense reimbursements, record vendor invoices, maintain vendor information in Sage Intaact, review and respond to inquiries from vendors, external/internal departments.
- Obtain W-9s for new vendors.
- Reconciling vendor statements and resolving any discrepancies or issues promptly.
- Participating in the month-end close process by preparing necessary journal entries and reconciliation.
- Account Bank Reconciliation: Conduct regular account reconciliations to ensure accuracy and completeness of financial records. Identify and resolve any discrepancies or variances promptly.
- Input ERP-Sage Intacct Accounting Software or similar accounting software process payments, generate reports.
- Assist with Special Projects/Reporting as needed.
- Assist with travel/procurement duties when necessary.
- Strong problem-solving skills and attention to detail
- Excellent interpersonal, written, oral communication skills and ability to work in a team environment.
- Proven ability to take initiative and achieve results in a fast-paced and changing environment.
Supervisory Responsibilities: This job has no supervisory responsibilities.
Competencies: To perform the job successfully, an individual should demonstrate the following.
- Business Ethics - Inspires the trust of others. Keep commitments. Treats people with respect. Upholds organizational values. Works with integrity and ethically.
- Communications - Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods.
- Customer Service - Manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments.
- Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; benefits organization through outside activities; supports affirmative action and respects diversity.
- Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans.
- Initiative - Volunteers readily; undertakes self-development activities; seeks increased responsibilities; takes independent actions and calculated risks; looks for and takes advantage of opportunities; asks for and offers help when needed.
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may will be made to enable individuals with disabilities to perform the essential function.
Education/Experience: Bachelor's degree from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.
Language Ability: Read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Write routine reports and correspondence. Speak effectively before groups of customers or employees.
Mathematical Ability: Add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Compute rate, ratio and percent, and draw and interpret bar graphs.
Reasoning Ability: Apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Deal with problems involving several concrete variables in standardized situations.
Computer Skills:
- Proficiency in Microsoft Office; with emphasis on Excel, Word, and PowerPoint.
- Excellent ability in Microsoft office and Box. Excellent proven experience with ERP-SAGE Intacct accounting software is a plus.
Certificates and Licenses:
- A college degree should be in a field of study related to Finance/Accounting/Business.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may will be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit. The employee is frequently required to use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand and move around for work. The employee must be able to lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by this job include close vision.
The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.
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