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Junior Staff Accountant

2 months ago

Ontario, United States Geologic Inc Full time

GLA is currently seeking a part-time junior staff accountant. A junior staff accountant is responsible and accountable for performing a variety of general administrative and clerical tasks within the office to support daily operations. Applicable duties will support each of the reception, accounts payable, and billing departments. Job Reference:

ON-JSA-060524 Reception

Answer phone calls and transfer to the appropriate parties. Greet and direct visitors arriving at the office, alerting the appropriate staff of arrivals. Review, organize, and properly distribute incoming physical and electronic mail. Maintain a safe, clean, and tidy office space. Receive, unpack, organize and store deliveries of office supplies. Assist other employees with preparing and mailing packages or documents. Accounts Payable

Scan, organize, and maintain an Excel file log of all incoming vendor invoices received. Route vendor invoices to various parties and follow up as needed to gather approvals. Monitor vendor invoice approval process, facilitating resolution of missing invoices and/or invoice discrepancies with vendors and outstanding approvals with internal parties. Input approved vendor invoice information into our accounting software. Collaborate with project managers to manage WIP, revenue, and AR balances according to our established policies, procedures, and individual contract requirements. Prepare draft invoices according to project manager input in a timely and accurate manner. Facilitate collection or creation of supplemental billing documentation and detailed expense back-up to accompany invoices as required by clients. Confirm project manager approval of draft invoices and submit approved invoices to clients. Respond to inquiries from various parties on billing issues in an accurate and timely manner. Prepare and provide various internal billing/project related reports as requested. Proactively identify billing or reporting issues and identify solutions. Research and resolve any billing discrepancies, escalating issues to the billing manager as appropriate. Qualifications: A bachelor’s degree, particularly in accounting or a related field, is preferred. 1 year of experience in billing, accounts payable, or another related function is preferred. Must have excellent customer service skills and communicate effectively and professionally with both internal and external clients in person, in writing, or on the phone. Must work with attention to detail and prioritize accuracy. Must have strong organizational, planning, time management, and prioritization skills with the ability to manage a wide task load with frequent interruptions. Must have reasonable analytical and problem-solving skills. Must have proficient personal computer software skills, particularly with Excel and the other Microsoft Office Suite products. Availability- 20hrs a week. Physical Demands and Working Conditions:

Frequently requires the ability to work on a computer or other close vision tasks. Occasionally requires the ability to lift 20 pounds of material. Be eligible to work in the United States and possess a valid driver’s license. Salary range:

$18.00 – $20.00 Benefits:

GLA offers a comprehensive benefits package including paid sick leave, health, vision, and dental insurance, and a 401(k) retirement plan. Click here to learn more. Applicants who are unable to apply online may submit their resume and cover letter by mail to: Human Resources, Geo-Logic Associates, 2777 East Guasti Road, Suite 1 Ontario, CA 91761 (Resumes submitted through postal mail must indicate reference: ON-JSA-060524 on the front of the mailing envelope). GLA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, marital status, sex, national origin, sexual orientation, gender identity, disability and protected veteran status or any other characteristic protected by law.

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