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Project Administrator/Assistant Project Manager-On Site

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Washington, United States Trademasters Services I Full time
Job DescriptionJob Description

Trademasters Service, an award-winning federal contractor, with over 30 years of industry experience offering complete facility operations management, maintenance and repairs to millions of square feet of premium government buildings, commercial and residential clients. We provide quality and efficient services for all the following systems or needs: HVAC, plumbing, electrical, call-desk operations, steam, boilers, UPS, generators, custodial, grounds, pest control, fire control systems, elevators, gates, bollards, service calls, architectural, structural and building systems.

We have an excellent career opportunity for a full-time Project Administrator/Assistant Project Manager in operations and maintenance of facilities (O&M) located in NW Washington, DC. This position is on-site and not remote. We offer a great work atmosphere and generous compensation package with benefit coverages beginning on your first day with us at Trademasters Also eligible for all federal paid holidays.

We are V3 (Virginia Values Veterans) employer. Veterans are encouraged to apply.

Schedule: Monday to Friday, 8:30 am to 5:00 pm. On-site, not remote position.

Your benefit coverage begins on your first day with us We offer CIGNA medical & dental, Health Savings Account with generous employer contributions, EyeMed vision, company paid Short Term Disability and Life Insurance and AD&D, Long Term Disability, PTO leave, paid federal holidays, and 401K pre-tax and Roth options with generous company match and vesting.

Minimum qualifications:

  • Five (5) years’ Customer service and administrative experience
  • Experience operating and updating CMMS systems for updating, editing, routing, and uploading documents, including facility assets, PM schedules, work orders, inspections, testing, maintenance, certificates, and Quality Control (QC)
  • Experience with EQIP
  • Google Drive & Microsoft Office proficiency
  • Government/commercial facility customer service and reporting experience
  • Required to obtain and maintain federal government badge with public trust clearance
  • Supervisory experience with authority and ability to delegate tasks to appropriate staff
  • Experience with timesheet management
  • Some background experience in the operation, maintenance and repair of building systems such as HVAC, electrical, lighting, carpentry, drywall and hardware, paining, masonry, flooring environments

Some Duties Include:

  • Answer and direct phone calls and emails
  • Assign & dispatch work orders
  • Follow up on work orders
  • Review work orders
  • QC completed work orders
  • Provide updates to customers on work orders and projects.
  • Manage CMMS system
  • Work directly with assisting Senior Project Manager & Project Manager
  • Backup supervisor for onsite staff and subcontractors
  • Assist in the coordination & implementation of projects.
  • Coordinate and manage project tasks and deliverables.
  • Request invoices, tracking payment, etc.
  • Schedule safety training & attend
  • Assist with parking applications and requests
  • Participate in candidate interviews
  • Schedule appointments for onboarding (background/fingerprints) & assist with EQIP
  • Order office & site supplies, equipment, tools, and uniforms.
  • Update forms & distribute.
  • Update and manage sign in sheets, leave requests, etc.
  • Review staff time and collect documents to submit for payroll
  • Assist in managing staff schedule.
  • Collect daily logs, tours, reports, etc.
  • Send out morning building report each morning with fire panel and elevator log
  • Collect all daily, weekly, and monthly documents and distribute.
  • Attend meetings with customer and managers
  • Assist staff with work orders, iPads
  • Manage all onsite files, paper & electronic, including contract required documents.
  • Create and distribute reports
  • Prepare & update Contract Deliverables and Plans

EEO Statement: Trademasters prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibits discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin. The Company takes affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, age, marital status, personal appearance, family responsibilities, matriculation, sexual orientation, gender identity, national origin, political affiliation, protected veteran status or disability. Equal Opportunity Employer/Veterans/Disabled