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Office Manager

3 months ago

Newark, United States MPTCS Full time
Job DescriptionJob DescriptionSalary:

Office Manager


MISSION:

The mission of Marion P. Thomas Charter School is to build culturally rich, transformative educational spaces that cultivate successful, lifelong innovators who use their passions, character, and intellect to better themselves, the greater Newark community, and the world beyond.


WHO YOU ARE: 

The Office Manager will be responsible for the smooth and efficient operation of the administrative office. Provide administrative assistance to the Principal, administrators, office,  school staff, and students by managing the school’s financial records and transactions through the use of district information technology systems, answering/screening phone calls, preparing correspondence and other written communication, receiving and responding to inquiries and requests, coordinating meetings and events, supervising office staff, performing various personnel management functions, managing crisis situations, handling confidential information and other related duties.


Do you have what it takes?

  • Education and Experience: 
    • Bachelor’s Degree.  Applicants who do not possess the required education may substitute additional professional experience on a year-for-year basis with one year of such experience equaling 30 semester hour credits.  OR
    • Six years of administrative office experience.
    • High proficiency in Google Office products.
    • Experience learning and mastering new computer programs.


THE ROLE:

    • Manage a school office and provide administrative support to the School Principal as required.
    • Explain district procedures to parents, teachers, classified employees, and the public.
    • Provide training, assign, and monitor the work of staff, student helpers, and volunteers.
    • Maintain and troubleshoot office equipment as necessary.
    • Establish and maintain confidential files.
    • Independently respond to routine letters, emails, and general correspondence.
    • Responsible for performing and/or delegating correct record keeping of student enrollment preparation and/or maintenance of the confidential student folder and all required records contained therein, verification of enrollment and health eligibility, and transfer or release of documentation.
    • Maintain and update student and staff emergency information, i.e. emergency cards, computer data, and disaster preparedness;
    • Maintain student attendance records, including preparation and verification of daily student attendance, entering enrollment information into the attendance system, and preparing required attendance reports on a daily, weekly, and monthly basis;
    • Monitor the various school budgets.
    • Maintain certificated and classified employee time reports and attendance records, utilizing the District absence reporting system.
    • Issue and retrieve keys and class packets to/from substitute teachers, and orientate substitutes
    • regarding their assignments.
    • Prepare transportation requests and calendars, and answer questions about field trip activities.
    • Maintain information on and answer questions regarding specific school programs, fundraisers, and after-school activities
    • Compose school-wide communications, correspondence, and a variety of bulletins, newsletters, memos, emails, requisitions, and forms and update the schoolmaster calendars.
    • Performs other duties as assigned


  • Salary range: Starting at  $47,300
  • Term of Employment: 12 Months
  • Union: MPTEA


Are You Ready To Join The Village?


Here’s what you can expect-

  • The opportunity to join an experienced, diverse, and mission-driven team that is passionate about educational equity
  • Healthcare: Medical, dental, vision, STD, LTD, and Life Insurance policies
  • Family Focus: Parental/Family leave so you can care for your loved ones
  • Pension: Eligibility for participation in the state pension plan
  • Learning & Development: A culture that encourages and promotes professional growth and development
  • Bonus – We do our best work to succeed together. When goals are reached and if eligible, you'll be rewarded.


Next Steps: MPTCS is currently reviewing applications on a rolling basis. Due to the high volume of responses received not every applicant will be contacted.  If you meet the qualifications, you will be contacted to move forward in the selection process.

Marion P. Thomas Charter School provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.