Executive Assistant

1 week ago

Milpitas, United States Kelly Services Full time $35 - $37
Job DescriptionJob Description

Job Duration- 3Months+ with possible hire. 

Job Summary: We are seeking a highly organized and proactive Executive Administrative Assistant to support our Sr. Vice President of Engineering. The ideal candidate will be a detail-oriented professional with exceptional communication skills and the ability to manage multiple tasks efficiently. This role requires a high level of discretion, professionalism, and the ability to work independently. 

Key Responsibilities: 

  • Executive Support: Provide comprehensive administrative support to the Sr. VP of Engineering, including scheduling meetings, managing calendars, and coordinating travel arrangements. 
  • Communication: Serve as the primary point of contact between executives and internal/external stakeholders. Draft, review, and manage correspondence and communications. 
  • Meeting Coordination: Organize and prepare materials for meetings, including agendas, presentations, and minutes. Ensure follow-up on action items. 
  • Project Management: Assist in the planning and execution of special projects and initiatives. Track progress and ensure timely completion. 
  • Office Management: Oversee office operations, including supply management, equipment maintenance, and vendor relations for the Sr. VP of Engineering.
  • Confidentiality: Handle sensitive information with the utmost discretion and maintain confidentiality. 
  • Event Planning: Coordinate company events, conferences, and executive off-site, ensuring all logistics are managed effectively. 
  • Documentation: Maintain and organize files, records, and documentation for easy retrieval and reference. 
  • Reporting: Directly report to the Sr. Vice President providing regular updates and insights on administrative matters. 

 

Qualifications: 

  • Education: Bachelor's degree in business administration, Communications, or a related field preferred. 
  • Experience: Minimum of 5 years of experience in an executive administrative role, preferably within the semiconductor or technology industry.

Skills: 

o   Exceptional organizational and time-management skills. 

o   Strong written and verbal communication abilities. 

o   Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). 

o   Experience with travel arrangements and itinerary management. 

o   Ability to work overseas hours as needed to support global operations. 

o   Familiarity with administrative software and tools. 

o   High level of professionalism and discretion. 

o   Strong problem-solving skills and attention to detail. 

o   Ability to work independently and as part of a team. 

Company DescriptionSince inventing the staffing industry in 1946, we’ve become experts in the many specialties and local and global markets we serve. With a network of suppliers and partners around the world, we connect 450,000+ people with work every year. We ensure companies have the people they need, when and where they’re needed most.Company DescriptionSince inventing the staffing industry in 1946, we’ve become experts in the many specialties and local and global markets we serve. With a network of suppliers and partners around the world, we connect 450,000+ people with work every year. We ensure companies have the people they need, when and where they’re needed most.

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