Executive Assistant

2 months ago

Milpitas, United States Kelly Full time

Job Duration- 3Months+ with possible hire.
$35-$37/HR
100% Onsite

Job Summary: We are seeking a highly organized and proactive Executive Administrative Assistant to support our Sr. Vice President of Engineering. The ideal candidate will be a detail-oriented professional with exceptional communication skills and the ability to manage multiple tasks efficiently. This role requires a high level of discretion, professionalism, and the ability to work independently.

Key Responsibilities:

  • Executive Support: Provide comprehensive administrative support to the Sr. VP of Engineering, including scheduling meetings, managing calendars, and coordinating travel arrangements.
  • Communication: Serve as the primary point of contact between executives and internal/external stakeholders. Draft, review, and manage correspondence and communications.
  • Meeting Coordination: Organize and prepare materials for meetings, including agendas, presentations, and minutes. Ensure follow-up on action items.
  • Project Management: Assist in the planning and execution of special projects and initiatives. Track progress and ensure timely completion.
  • Office Management: Oversee office operations, including supply management, equipment maintenance, and vendor relations for the Sr. VP of Engineering.
  • Confidentiality: Handle sensitive information with the utmost discretion and maintain confidentiality.
  • Event Planning: Coordinate company events, conferences, and executive off-site, ensuring all logistics are managed effectively.
  • Documentation: Maintain and organize files, records, and documentation for easy retrieval and reference.
  • Reporting: Directly report to the Sr. Vice President providing regular updates and insights on administrative matters.

 

Qualifications:

  • Education: Bachelor's degree in business administration, Communications, or a related field preferred.
  • Experience: Minimum of 5 years of experience in an executive administrative role, preferably within the semiconductor or technology industry.

Skills:

o Exceptional organizational and time-management skills.

o Strong written and verbal communication abilities.

o Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

o Experience with travel arrangements and itinerary management.

o Ability to work overseas hours as needed to support global operations.

o Familiarity with administrative software and tools.

o High level of professionalism and discretion.

o Strong problem-solving skills and attention to detail.

o Ability to work independently and as part of a team.

#CB #p1


As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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