Senior Executive Administrative Assistant

4 weeks ago

Healdsburg, United States Certified Employment Group Full time
Job DescriptionJob Description

Senior Executive Administrative Assistant

The ideal candidate will provide top-level administrative support to our CEO and senior executives, ensuring efficient operation and communication within the executive office. This role demands a high level of confidentiality, professionalism, and the ability to multitask in a fast-paced environment.

 **Key Responsibilities:**

 

- **Administrative Support:**

- Manage and maintain executive schedules, including arranging meetings, appointments, and travel itineraries.

- Prepare and edit correspondence, communications, presentations, and other documents.

- Handle incoming calls and correspondence, responding as necessary or directing them to the appropriate person.

 

- **Meeting Coordination:**

- Organize and coordinate meetings, conferences, and off-site events.

- Prepare agendas, take minutes, and follow up on action items.

 

- **Communication:**

- Serve as a liaison between the executive office and internal/external stakeholders.

- Draft and manage email communications and ensure timely responses.

 

- **Document Management:**

- Maintain an organized filing system for paper and electronic documents.

- Ensure the confidentiality of sensitive information.

 

- **Project Management:**

- Assist in the planning and execution of special projects.

- Track project timelines, deliverables, and report on progress.

 

- **Financial Administration:**

- Process expense reports and reimbursements.

- Assist in budget tracking and reporting.

 

**Qualifications:**

 

- **Education and Experience:**

- Bachelor’s degree in Business Administration, Communications, or a related field preferred.

- Minimum of 3-5 years of experience in an executive assistant role or similar administrative position.

 

- **Skills and Competencies:**

- Exceptional organizational and time management skills.

- Strong written and verbal communication abilities.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

- Familiarity with office management systems and procedures.

- Ability to handle sensitive information with discretion and maintain confidentiality.

- Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners.

- Proactive approach to problem-solving with strong decision-making capability.

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