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Senior Executive Administrative Assistant
2 weeks ago
Senior Executive Administrative Assistant
The ideal candidate will provide top-level administrative support to our CEO and senior executives, ensuring efficient operation and communication within the executive office. This role demands a high level of confidentiality, professionalism, and the ability to multitask in a fast-paced environment.
**Key Responsibilities:**
**Administrative Support:**
Manage and maintain executive schedules, including arranging meetings, appointments, and travel itineraries.
Prepare and edit correspondence, communications, presentations, and other documents.
Handle incoming calls and correspondence, responding as necessary or directing them to the appropriate person.
**Meeting Coordination:**
Organize and coordinate meetings, conferences, and off-site events.
Prepare agendas, take minutes, and follow up on action items.
**Communication:**
Serve as a liaison between the executive office and internal/external stakeholders.
Draft and manage email communications and ensure timely responses.
**Document Management:**
Maintain an organized filing system for paper and electronic documents.
Ensure the confidentiality of sensitive information.
**Project Management:**
Assist in the planning and execution of special projects.
Track project timelines, deliverables, and report on progress.
**Financial Administration:**
Process expense reports and reimbursements.
Assist in budget tracking and reporting.
**Qualifications:**
**Education and Experience:**
Bachelor's degree in Business Administration, Communications, or a related field preferred.
Minimum of 3-5 years of experience in an executive assistant role or similar administrative position.
**Skills and Competencies:**
Exceptional organizational and time management skills.
Strong written and verbal communication abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Familiarity with office management systems and procedures.
Ability to handle sensitive information with discretion and maintain confidentiality.
Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners.
Proactive approach to problem-solving with strong decision-making capability.
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