Office Administrator

1 week ago

Healdsburg, United States Surface Art Countertops, Inc. Full time

**Overview**:
An associate whose role is to provide administrative and customer service support to Clients, Project Coordinator, Estimator, Field Staff and Executive Staff.

**Qualifications**:

- 2+ years' experience working in an office
- Previous experience in the construction field and familiarity with standard practices and procedures of construction, a plus.
- Strong written/verbal communication and organizational skills
- Ability to effectively prioritize and execute tasks in a high-pressure environment
- Ability to plan, schedule, track and control project details
- Proficient with Microsoft Office Suite and Quickbooks Pro Must be a team player and have a positive attitude, even under pressure College degree preferred
- Excellent work ethic, strong sense of responsibility and self-motivation.
- Ability to problem solve, as needed.

**Project Administration**:

- Receive and prepare new projects from Sales.
- Introduce new projects to Office staff Prepare client contracts, change orders, documents and payments.
- Prepare Preliminary Notices as per company policy and obtain Insurance Certificates as requested.
- Draft letters, correspondence and documents as needed.
- Prepare thank you cards for our completed clients and register product warranties.
- Process all outgoing and incoming mail, including UPS, etc.
- Maintain inventory of office supplies.

**Accounting/General tasks**:

- Add and maintain client profiles in Quickbooks.
- Prepare and submit invoices to clients.
- Follow-up with clients on any aging accounts receivable.
- Track all contract invoices and change orders in Quickbooks.
- Process client payments including credit card payments
- Record Time Tracking hours for all employees.
- Organize month-end Actuals & Projections and job costing reports.
- All project and accounting filing, including year-end archiving.

**General Office**:

- Receive and assist walk-in and telephone clients.
- Maintain orderliness and tidiness of office area.
- Learn about products and become comfortable talking about them.

**Social Media Marketing**:

- Generate, edit, publish and share daily content (original text, images, video or HTML) that builds meaningful connections and encourages community members to take action
- Platforms: Facebook, Houzz, Instagram

Pay: $25.00 - $30.00 per hour

Expected hours: 40 per week

**Benefits**:

- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- Administrative experience: 1 year (required)

Ability to Commute:

- Healdsburg, CA (required)

Ability to Relocate:

- Healdsburg, CA: Relocate before starting work (required)

Work Location: In person

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