Retreat & Event Coordinator - Retreat Center

7 days ago

Metairie, United States Archdiocese of New Orleans Full time
Job DescriptionJob Description

JOB SUMMARY:
The Retreat and Event Coordinator is responsible for the booking, coordination, and facilitation of all sponsored and hospitality events hosted by The Cenacle on the Lake.

ESSENTIAL FUNCTIONS:
 Implements the archdiocese's mission and philosophy as it relates to the mission of The Cenacle on the Lake
 Maintains a professional, compassionate and welcoming attitude toward staff, volunteers, and guests.
 Assists Executive Director in the planning and preparation of the retreat schedule for each year.
 Manages sponsored event dates and times on the TCL calendar and updates accordingly.
 Generates and completes usage agreements for hospitality events using e-contracts/Contract Works.
 Facilitates the booking of retreat presenters, musicians, spiritual directors, and priests for each event.
 Facilitates registration by verifying information, assigning rooms, and preparing schedules/materials prior to the event.
 Submits stipend requests any event deposits or payments received to Administrative Assistant for processing.
 Communicates with the retreat captains and in a collaborative effort to encourage higher retreat participation.
 Maintains a record of revenue generated and number of participants per event on an ongoing basis.
 Updates Constant Contact database with new and updated constituent information on a routine basis.
 Prepares for the welcoming of groups, including preparing light breakfast, coffee, iced tea, and water set-ups.
 Maintains checklists/tracking information for sponsored and hospitality events.

KNOWLEDGE, SKILLS & ABILITIES:
 Strong interpersonal and communication skills
 Strong organizational skills and ability to multi-task
 Knowledge of event planning and coordination
 Proficiency in Microsoft Office, Canva, and database systems preferred
 Ability to work independently and as a team

QUALIFICATIONS/EXPERIENCE:
 2 years of experience in the hospitality industry preferred
 2 years of experience in a ministry environment preferred
 Preference will be given to those who follow the tenets of our Catholic faith.

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