Executive Assistant to the CEO

2 weeks ago

Chicago, United States CADDi Full time
Job DescriptionJob Description

About Us:

CADDi is a global supply chain company on a mission to "unleash the potential of manufacturing". The company strives to transform the manufacturing industry through its primary offering "CADDi Manufacturing", a one-stop service for procurement and manufacturing that utilizes original technologies to optimize quality, cost, and delivery within its supply chain infrastructure. In mid-2022, CADDi launched "CADDi Drawer," a cloud-based data utilization system to further digital transformation in the manufacturing industry.

Tech Crunch: CADDi raises $89M Series C.

Job Description:

We are seeking a dynamic and detail-oriented Executive Assistant to provide top-notch administrative support to our Chief Executive Officer (CEO). This pivotal role requires impeccable organizational skills, effective communication, and the ability to manage multiple priorities. The successful candidate will play a crucial role in enhancing the CEO's productivity and ensuring the smooth functioning of executive activities.

Key Responsibilities:

  • Maintain the CEO’s calendar, exercising considerable discretion and judgment as to priorities and effective use of the CEO’s time.
  • Manage and optimize the CEO's schedule, appointments, and travel arrangements.
  • Act as the primary point of contact between the CEO and internal/external stakeholders.
  • Prepare and coordinate materials for meetings, ensuring the CEO is well-prepared and briefed.
  • Provide a bridge for smooth communication between the Executive Suite and internal departments; demonstrating leadership to maintain credibility, trust, transparency and support with senior management staff.
  • Display efficient work management skills that reflect efficient planning and scheduling of work assignments and the ability to prioritize and meet deadlines.
  • Handle executive correspondence, including emails and phone calls, in a professional and timely manner.
  • Manages and logs incoming scheduling requests, reschedules meetings as necessary, proactively communicate changes, and anticipates and responds to scheduling conflicts
  • Conduct research and gather data to facilitate informed decision-making by the CEO.
  • Assist in the preparation of reports, presentations, and other executive-level documents.
  • Coordinate special projects and initiatives as directed by the CEO.
  • Demonstrate initiative and self-management reflective of being proactive and problem solving with limited to no supervision.
  • Maintain confidentiality and discretion when handling sensitive information.

Ideal Candidate:

With these responsibilities in mind, our “Ideal Candidate” should possess the following attributes:

  • Minimum three years of experience as an executive assistant, preferably supporting C-level executives.
  • Exceptional organizational and time-management skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to details.
  • Demonstrate proficiency in Microsoft Office software applications and the ability to adapt to new technologies.
  • Professionalism and strong interpersonal skills to ensure all encounters are handled in a professional and courteous manner.
  • Highly resourceful team player with the ability to also be extremely effective independently.
  • Professional proficiency in Japanese and English.

If you are a highly motivated individual with a passion for providing seamless executive support, we encourage you to apply for this key position in our organization.

How to Apply:

Interested candidates should submit their resume, along with a cover letter outlining their relevant experience and vision for CADDi.

CADDi is an equal opportunity employer and values diversity in our workforce.

Benefits

  • Health Insurance
  • 401k
  • Stock Options
  • Parental Leave
  • Annual Leave
  • Referral Bonuses

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