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Billing Specialist

3 months ago

Pasadena, United States COLT SERVICES LLC Full time
Job DescriptionJob Description

About The Colt Group:

The Colt Group (Colt) is a national provider of on-line industrial leak repair solutions, offering design, engineering, manufacturing, and installation to clients operating highly utilized, mission-critical industrial process plants. The Colt Group was founded in 1981 and is headquartered in La Porte, TX.

Job Overview:

The Billing Specialist will work as part of the accounting team to processing customer invoices for multiple divisions across the Colt footprint. The ideal candidate will be organized and detail-oriented with the ability to effectively communicate with internal partners.

Essential Functions and Responsibilities:

  • Process customer invoicing; distribute invoices and supporting documentation to customers in a timely manner
  • Analyze billing support for accuracy and completeness, obtain missing or correct data as necessary
  • Ensure proper sales tax treatment on each invoice
  • Communicate with customers regarding billing matters and provide timely and accurate responses
  • Collaborate with customer to ensure accuracy of customer mast file information
  • Participate in collection efforts
  • File multi-state sales and use tax returns
  • Cross-train in other accounting functions such as collections and payment applications.
  • Other duties as assigned by the financial controller

Skills/Knowledge/Abilities:

  • 2+ years of billing, preferably in an industrial services environment
  • High School diploma or equivalent
  • Ability to work independently and multi-task
  • An urgency for deadlines and detail-oriented
  • Strong written and verbal communications skills
  • Familiar with customer billing portals such as Track, Ariba, GEP, & SES
  • Intermediate level or higher MS Excel skills
  • NetSuite or other ERP experience a plus

Colt is an equal opportunity employer and considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Colt is a dynamic organization. Accordingly, the responsibilities associated with this job will change from time to time in accordance with Colt’s business needs. More specifically, the incumbent may be required to perform additional and/or different responsibilities from those set forth above.