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Accounts Payable Specialist

2 months ago

Pasadena, California, United States Aston Carter Full time
Job Title: Accounts Payable Specialist

At Aston Carter, we are seeking an experienced Accounts Payable Specialist to join our team. As an Accounts Payable Specialist, you will be responsible for managing the company's accounts payable process, ensuring timely and accurate payment of invoices, and maintaining a high level of customer satisfaction.

Key Responsibilities:
  • Enter, maintain, and reconcile all invoices related to the acquisition of products and services.
  • Reconcile and analyze pre-paid services/materials and accrued services/materials accounts throughout the month and prepare final reconciliation for sign-off at month's end.
  • Audit and verify expenses reports.
  • Update and maintain vendor database.
  • Reconcile vendor statements.
  • Process and record all bank wire transfers.
  • Organize and execute weekly check runs, as well as any interim check runs that may be required.
  • Assist in preparing annual 1099 filings.
  • Review, prepare, and analyze AP/AR reports.
  • Monitor aging reports and/or collect aging.
  • Research and resolve maintenance account disputes and billing discrepancies with customers and internal sales staff.
  • Create folders and file customer and vendor paperwork.
  • Work to complete tasks with a sense of urgency.
  • Protect the organization's value by keeping information confidential.
Requirements:
  • Accounting or Finance Degree
  • AP experience (1+ years)
  • ERP experience (any kind)
Work Environment:
  • Fully in office
  • 8:30am to 5pm
  • Attached to the manufacturing plant but in the corporate section
  • Role will report directly to the Accounting Manager
  • 3 person team (Accounting Manager, Accountant & this role)