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Event & Partnerships Coordinator

4 months ago

Honolulu, United States DORIS DUKE MANAGEMENT FOUNDATION Full time
Job DescriptionJob Description

Title: Event & Partnerships Coordinator

Location: 4055 Papu Circle, Honolulu, HI

Reports to: Event & Partnerships Manager

Status: Full time, non-exempt (in-person required)

How to Apply: Please send a resume and cover letter. Application reviews will be accepted on a rolling basis until the position is filled.

_____________________________________________________________________________________

BACKGROUND

Shangri La is a unique site for engagement with Islamic arts and cultures that is situated on a spectacular 5-acre, oceanside property in Honolulu; a place of personal and societal transformation; and a center of the Doris Duke Foundation (DDF).

The mission of DDF is to build a more creative, equitable and sustainable future by investing in artists and the performing arts, environmental conservation, medical research, child well-being and greater mutual understanding among diverse communities. DDF operates five national grantmaking programs as well as Duke Farms and Shangri La, two centers that serve the public directly. DDF’s activities are guided by the will of Doris Duke, who endowed the foundation with financial assets that currently total over $2 billion. To learn more about the foundation, visit www.dorisduke.org.

POSITION

Reporting to the Event & Partnerships Manager, the Event & Partnerships Coordinator is a thoughtful, solution-oriented, professional team player who elevates experiences offered by Shangri La for personal and societal transformation.

Central to this work, the Event & Partnerships Coordinator supports the development, organization and implementation of events and convenings that amplify Shangri La’s role as a place for conversations of local, national and global significance.

RESPONSIBILITIES

• Work with the Event & Partnerships Manager and the broader Shangri La team to help create events and experiences that position Shangri La as a platform for ideas of creativity, equitability and sustainability, rooted in Islamic art and Shangri La’s transformative power.

• Support the planning, coordination and implementation of events including the management of guest lists, event registration, venue setup, design and aesthetics, external vendors and overall guest experience.

• Collaborate with programs teams across the foundation to leverage events and partnerships as strategic tools that support their programmatic efforts.

• Implement mechanisms for capturing and analyzing post-event feedback and data to inform future event strategies and continuous improvement.

• Assist Shangri La’s staff and others across the foundation to maintain ongoing supportive relationships with cohorts and individuals pertaining to events and partnerships.

• Communicate effectively with all internal and external partners and stakeholders.

• Ensure the logistical aspects of event setup and takedown are handled with precision, prioritizing safety and efficiency.

• Other duties as assigned.

QUALIFICATIONS

• Demonstrated record of successful event and partnership coordination to support strategic objectives.

• Outstanding organization and time management skills, with the ability to manage multiple events and tasks simultaneously.

• Thrives in a dynamic environment and is driven to maximize impact.

• Exhibits excellent judgment, high integrity and discretion at all times.

• Facility with and interest in technology, especially for productivity.

• A capable writer, including email correspondence and drafting event invitations.

• Demonstrated drive. Proactive and communicative.

• Eager to learn and grow. Resilient and open in the face of feedback.

• Ability to work flexible hours, including evenings and weekends, as required.

• Knowledge of Islamic art, culture and design.

• Deep connection to, and understanding of, Hawaiian culture.

• Ability to lift up to 20 pounds.

COMPENSATION and BENEFITS

• Anticipated starting hourly rate is $24.25 - $30.25, and the final offer will depend on experience.

• Industry-leading benefits.


OUR VALUES

The following values underpin everything we do in pursuit of our mission across the Doris Duke Foundation:

Integrity: We must be honest and ethical in all that we undertake. As a group of private foundations, we are accountable to the many stakeholders affected by our work.

Excellence: We will insist on the highest standards of performance in fulfilling our mission, will ground our work in best practices and will make decisions based on the best available information.

Openness and Imagination: We will be listening and learning organizations that are responsive to ideas and opinions from a variety of sources. We value imagination and creativity, the ability to think in new ways about the work we do and how we do it.

Collaboration: We value a collaborative and supportive environment in which to advance our mission and objectives. Creating a working environment that promotes trust, honesty and respect within our organizations is as important as earning the trust and respect of our colleagues and peers in the fields in which we work.

Diversity, Equity and Inclusion: We believe in the essential value that a diverse set of perspectives, experiences and abilities brings to the table. Our commitment to the values of diversity, equity, inclusion and social justice is an ongoing, active engagement reflected in our funding areas, grantees, museums, centers, board and staff. At the core of our work is a dedication to serving and learning from organizations and individuals addressing inequities and working toward a more just, healthy and inclusive society. (Learn more about our commitment to diversity, equity and inclusion, and how we incorporate this value into our work.)

The Doris Duke Foundation is committed to inclusive hiring and equal employment opportunity. We strongly encourage candidates of all identities, experiences, orientations and communities to apply. Our recruiting and employment practices adhere to all applicable federal, state and local laws, including the Americans with Disabilities Act. We provide reasonable accommodations for persons with disabilities. If reasonable accommodation in the job application process is needed, please contact us here.