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Ukrainian Legal Assistant
3 months ago
Position Title: Ukrainian Legal Assistant
FLSA Classification: Non-Exempt
Full or part-time status: Full-time or Part-time
Department: Migration and Refugee Services
Reports to: Immigration Program Manager
Hiring Range: $18.00-$23.00/hr DOE
Date written or last revised: May 2024
Primary Function of Position
As a Ukrainian Legal Assistant, you'll collaborate closely with our legal staff to file immigration cases on behalf of Ukrainian parolees. Your role includes providing interpretation and document translation services in both Russian and Ukrainian. All of this will be done under the guidance and supervision of our experienced legal team.
Major Position Responsibilities
- Commitment to Mission: Uphold the mission of Catholic Community Services of Utah (CCS) and the immigration and refugee resettlement programs.
- Clerical Duties: Handle various clerical tasks, including maintaining client files (both digital and physical), scheduling appointments, communicating with clients, and relaying messages for legal staff via email and phone.
- Paralegal Support: Perform paralegal duties under legal staff supervision. This involves meeting with clients directly, collecting necessary documents and client information for legal forms, gathering client responses to questionnaires, and handling application mailings.
- Eligibility Communication: Clearly communicate with clients and community partners regarding eligibility for CCS Immigration Program Services.
- Case Documentation: Thoroughly document all case work in the client's file or the electronic filing system.
- Interpretation and Translation: Provide interpretation and translation services as needed.
- Other duties as assigned.
Work Environment
- This role is in a professional office environment, utilizing standard office equipment, including computers, phones, photocopiers, filing cabinets, and fax machines.
- Driving is a required part of this position.
Physical Demands
- While primarily a sedentary role, some filing tasks are involved. This entails lifting files, opening filing cabinets, and occasionally bending or standing as needed.
Skills, Knowledge, and Abilities
- Organizational and Planning Skills: Proficient in organizing and planning tasks effectively.
- Independence and Prioritization: Ability to work independently and prioritize tasks and responsibilities.
- Data Management: Organizing information effectively.
- Attention to Detail: Meticulous attention to detail and accuracy.
- Problem-Solving: Strong problem-solving skills.
- Effective Communication: Excellent written and oral communication skills in both English and Ukrainian.
- Flexibility and Adaptability: Adaptable and flexible in various work scenarios.
- Team Collaboration: Works effectively as part of a team.
- Deadline Adherence: Committed to meeting CCS and other agency deadlines.
- Confidentiality Maintenance: Demonstrates the ability to maintain client case confidentiality.
- Computer Proficiency: Advanced word processing and computer skills, including familiarity with Microsoft Word and Excel.
- Personal Qualities: Exhibits openness, compassion, and graciousness when assisting clients with legal challenges.
Education, Training, and Experience
- Educational Requirements: a bachelor's degree, Paralegal Certification, or equivalent experience. It does not need to be a degree from the U.S.
- Bilingual Proficiency: Proficient in both Ukrainian and English. Russian would also meet this qualification, but Ukrainian is preferred.
- Microsoft Office 365 Knowledge: Familiarity with relevant Microsoft Office 365 applications.
- Keyboarding and Data Entry Skills: Competence in keyboarding and accurate data entry.
- Office Management Knowledge: Understanding of office management systems and procedures.
- Clerical Experience: Preferred experience in administrative and clerical procedures.
Background Screening Requirement
- Must pass a national BCI/FBI background check.
Licenses, certifications, and credentials
- A current Utah driver's license and provide proof of auto insurance meeting minimum policy liability limits of $50,000 per person and $100,000 per incident. Additionally, be 21 years of age or older, maintain a clean driving record, and have the capacity to fulfill CCS vehicle safety standards.
Position status and expected schedule
- The general work schedule can be part-time or full-time with the work hours falling between Monday and Friday from 8:30 AM and 5:00 PM.
DISCLAIMER STATEMENT: This job description lists typical examples of work and is not intended to include every job duty and responsibility specific to a position. The employer reserves the right to change or assign other duties to this position with or without notice.
CCS is an equal-opportunity employer.
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