Accounting Manager

CHN, a $28 Million nonprofit has a need for an energetic, self-motivated, organized, detail-oriented, critical thinking experienced Accounting Manager for its complex, fast paced deadline driven accounting department located in Tampa, Florida.

***Position will start fully in office at 10909 Memorial Highway in Tampa, FL, moving to hybrid once fully independent and performing successfully in role.

Candidates are REQUIRED to have a bachelor’s degree in accounting

JOB SUMMARY The Accounting Manager is a specialized position, responsible for leading, directing and managing various financial recording and reporting functions of the Fiscal Department. This includes the production of periodic financial reports, maintenance of an adequate system of accounting records, and a comprehensive set of controls and budgets designed to mitigate risk, enhance the accuracy of the company's reported financial results, and ensure that reported results comply with generally accepted accounting principles. Responsibilities also include supervision of the Payroll Specialist and Accounts Payable Supervisor functions and duties.

ESSENTIAL FUNCTIONS:

1. General.
   1. Ensures that the areas of supervision perform optimally and efficiently employing best practices for procedures, processes, and technology.
   2. Ensures all procedures and processes of the Fiscal Department are kept up to date.
   3. Maintains chart of accounts.
   4. Reviews/approves payables, payroll, taxes, benefits and pension expenses/schedules.
   5. Documents and maintains complete and accurate supporting information for all financial transactions responsible for.
   6. Maintains financial internal controls, policies, and procedures.
   7. Provide technical advice and assistance to staff.
2. Bank/Account Reconciliations
   1. Performs bank account reconciliations in a timely manner according with organization policy.
   2. Ensures balance sheet accounts are reconciled monthly and balances are appropriate.

1. Financial Activity.
   1. Oversees and performs monthly and year-end recording of financial activity on an accrual basis.
   2. Ensures monthly close duties responsible for completing are done within established timelines.
   3. Ensures monthly close duties those supervising is done within established timelines and reviews for accuracy.
   4. Ensures accurate allocation of shared expenses to applicable departments/programs.
   5. Prepares monthly and year-end accruals as assigned.
   6. Assists with audit work paper preparation and fieldwork requests from financial auditors and funder reviewers.

1. General Insurance.
   1. Assists with commercial insurance coverage and renewals.
2. Contracts.
   1. Understands funder financial recording and reporting requirements including allowable & unallowable expenses .
3. Compliance.
   1. Ensures all financial and payroll transactions and records are recorded and prepared in accordance with GAAP, FASB and follow applicable governmental rules and regulations.
4. Financial Reporting & Budgeting
   1. Prepares monthly financial statement packet for CFO review and Board reporting.
   2. Prepares timely and accurate financial statements for internal and external users.
   3. Prepares, distributes and reviews monthly program revenue and expense statements.
   4. Reviews financial reports and budget variances for reasonableness.
   5. Assists with the preparation of the annual operating and capital budgets.
   6. Completes various requested financial reporting by outside entities and ad hoc reporting for management and auditors.
5. Human Resources/Supervision.
   1. Works within the philosophy, function and human resource practices of the organization.
   2. Ensures that an effective employee development, discipline and recognition program is implemented within the framework of Human Resources’ policies and procedures including timely preparation of performance evaluations.
   3. Selects, supervises and trains direct reports and guides them improving customer service.
   4. Monitors training requirements.
   5. Plans and supervises accounting and payroll activities maintaining efficient workflows.
6. Payroll Process-
   1. Ensures all procedures for the Payroll Specialist are documented and kept up to date.
   2. Ensures necessary process audits are in place to ensure accurate and timely processing of payroll.
   3. Responsible for Payroll Specialist performing all aspects of position accurately and serves as backup to all functions of the Payroll Specialist.
7. Accounts Payable Process-
   1. Ensures all procedures for the Accounts Payable process are documented and kept up to date.
   2. Ensures necessary invoice and payment reviews are in place to ensure accuracy.
   3. Responsible for accounts payable staff performing all aspects of positions accurately and serves as backup to all functions of accounts payable.
8. Audits and Returns.
   1. Assists in workpaper preparation for the annual external financial audits, and with schedules for filing of 990s.
   2. Serves as liaison and coordinates worker’s compensation premium audits, 401K plan audit, and 5500’s annually.

1. Software.
   1. Primary responsibility for maintaining an integrated accounting software package used to handle accounts payable, accounts receivable, and general ledger.
   2. Strong understanding of payroll and payroll reporting. Ensures integrated payroll reporting functions are maintained.
2. Record Retention.
   1. Maintains organization records in electronic as well as paper format if needed, including Trust Agreements, JVs, bank statements, etc., according to organization policy.
3. Leadership.
   1. Demonstrates leadership by recommending process improvements, focusing on results and long-term strategies, developing team approach within Fiscal and among other program/departments and participates in the organization’s performance and quality improvement efforts.
4. Finance Policies and Procedures.
   1. Maintains a documented system of accounting policies and procedures. Reviewing periodically and prepares/recommends updates/revisions. Evaluates and recommends internal control improvements.
5. New Hire Orientation.
   1. Participates in all new employee orientation with regard to finance policies and procedures.
6. Assist the Revenue Manager with documentation submission to funding agencies as requested.
7. Performs other duties, analysis, and special projects as assigned by the Chief Financial Officer.
8. Keeps Chief Financial Officer apprised of goings on in areas of responsibility.

***THESE ESSENTIAL JOB FUNCTIONS ARE NOT TO BE CONSTRUED AS A COMPLETE STATEMENT OF ALL DUTIES PERFORMED. EMPLOYEES WILL BE REQUIRED TO PERFORM OTHER JOB RELATED MARGINAL DUTIES AS REQUIRED***

MINIMUM QUALIFICATION REQUIREMENTS:

Education & Experience:

• Bachelor’s degree in accounting REQUIRED, and active CPA licensure preferred.
• Minimum Five (5) years progressively responsible accounting experience managing a general ledger, preparing financial statements, performing routine review of accounting functions and assisting with budget preparation. Supervision of payroll and accounts payable functions preferred.
• Strong understanding of payroll, and experience applying GAAP, AICPA accounting and auditing standards.
• Must have experience with multi-cost center environment along with advanced skills using Microsoft Office products, especially in the use of Excel.
• Excellent organizational, time management and follow-up skills; demonstrated ability to successfully handle multiple projects concurrently and meet deadlines under pressure.
• Excellent written and oral communication skills; proven ability to clearly communicate complex financial concepts to non-financial leaders within the organization.
• Excellent analytical and problem-solving skills.

• Knowledge of unrestricted and restricted revenue sources.
• Ability to gather and analyze data in order to produce reports and make improvement recommendations.
• Advanced MS Excel skills and financial modeling and familiarity with ERP accounting software.
• Ability to work independently with a high degree of accuracy.
• Excellent financial and analytical skills; strong attention to detail.
• Proficiency with multiple accounting software packages and capacity to learn new packages.

Licenses & Certifications:

• CPA preferred.
• Must possess and maintain a valid Florida driver’s license with no record of criminal driving offense of license suspension.
• Must possess means of providing job related transportation and show proof of required insurance. Must be insurable under CHI’s current auto insurance policy.
• Must be able to work flexible hours, including evenings and weekends.
• Must successfully complete and maintain FDLE clearance, Federal background and state criminal background check and sexual predator screening.

COMPETENCIES & PROFESSIONAL DEVELOPMENT:

Annual Training Requirements: The following training topics are required annually: Sexual Harassment, Blood-borne Pathogens, Workplace Accident Prevention and Reporting, Confidentiality and Privacy Practices, Diversity/Cultural Competency, Child Abuse and Neglect Mandated Reporter Statutes and Methods, Prevention of Violence in the Workplace, OSHA–related training, Crisis Prevention, and Program Goals.

Continuing Education Requirements:

Maintains up-to-date skills and knowledge for position, including maintaining active CPA licensure.

Knowledge, Skills and Abilities:

• Strong understanding of non-profit GAAP and FASB standards.
• Ability to fulfill the responsibilities of the position with little supervision.
• Ability to conduct oneself in a manner that promotes professionalism and teamwork throughout the Agency, setting an example for others to follow. Responsibility for highly confidential and sensitive information requires ethics and professionalism beyond reproach.
• Ability to effectively lead and support direct report to achieve expected results and to develop positively and realistically in their career goals. Sets definitive performance expectations.
• Communicates Agency philosophy and vision. Directs staff and coordinates departmental projects and in cooperation with other departments as necessary.
• Ability to problem-solve and work independently as well as part of a team.
• Ability to work with a great number of details yet be strategically oriented.
• Ability to manage multiple duties/projects, prioritize workload in order to ensure completion of departmental deadlines in the required time frame.
• Ability to perform complex mathematical calculations.
• Ability to read, understand and comply with all organization contracts related to finance processes.
• Ability to communicate effectively, verbally and in writing. Must be able to get important points across. Listens carefully to complex issues in order to effectively respond.
• Demonstrates Leadership, Strategic Planning, Process Improvement capabilities
• Establish effective working relationships with clients, co-workers, supervisors and other individuals. Possesses effective interpersonal skills.
• Knowledge of organization's organizational structure, standard operating procedures, and policies.
• Knowledge of Federal and state laws and regulations including local contracting environment and requirements.
• Knowledge of child abuse or neglect reporting procedures and methods.

ESSENTIAL PHYSICAL SKILLS:

• Ability to lift 10-20 lbs.
• Ability to operate a computer, adding machine, fax machine, copier and telephone as well as adapt to new technologies as they are integrated into the office.
• Ability to operate computer for several hours per day.

ENVIRONMENTAL CONDITIONS:

Work is performed under continual multiple deadlines (weekly, monthly and annually). Due to multiple deadlines, varying departmental workload and departmental staffing, the workweek could exceed 40 hours on a routine basis. Work is performed in a fast paced environment. Work is sedentary in nature.