Job File Coordinator
3 weeks ago
Primary Responsibilities
- Monitor job file status to ensure accuracy in all job file documentation daily.
- Communicate daily with Production crews to ensure all required documentation is captured on site at point of task.
- Create/review estimate based on scope and photos from Production crew.
- Maintain an accurate Work in Progress board for all active leads/projects.
- Monitor and ensure all client requirements are followed.
- Maintain internal and external communications with all stakeholders.
- Review timestamps and other datapoints to reflect accurate reporting/KPMs.
- Complete and review job file documentation for final upload and the audit process
- Perform internal audit of all projects to ensure estimate captures all work performed.
- Perform all job close-out activities, including coordination with accounting team to ensure proper invoicing.
- Assist other departments, as needed
- 2+ year(s) of administrative or office-related experience
- Experience with writing estimates, job file processes, and quality assurance are a plus
- Experience in service industry environment is a plus
- Outstanding written and verbal communication skills
- Excellent organizational skills and strong attention to detail
- Very self-motivated and goal-oriented
- Ability to multi-task
- Capability to work in a fast-paced, team-oriented office environment
- Proficiency in Microsoft Office (i.e., Outlook, Word, Excel)
- Ability to learn new software, including Xactimate and proprietary software
- Minimum of HSD/GED preferred
This is a full-time position, working hours varying between 8:00 a.m. and 5:00 p.m., MondayFriday. This position may require longer hours and potential for travel depending upon business needs.
Benefits
- Competitive compensation
- Health insurance
- Dental insurance
- Vision insurance
- 401(k) with company match
- Paid time off
- Employee Assistance Program (EAP)
- Opportunities for professional development and progression
-
Finance Coordinator
2 weeks ago
Olathe, United States Johnson County (KS) Full timeOverview A career with Johnson County Government is more than just a job, it is an opportunity to serve a diverse and expanding community in meaningful ways. We challenge ourselves to be a different kind of government because we care deeply about our community and each other. Committed to our shared values, we provide excellent public service, seeking...
-
Finance Coordinator
4 weeks ago
Olathe, United States Johnson County Government Full timeFinance Coordinator (Accounting Support II) Location US-KS-Olathe ID 2024-2305 Category Administration, Business, and Management Benefits Category Full Time - Regular (Full Benefits) Salary Min USD $22.73/Hr. Salary Max USD $30.75/Hr. Organizational Unit Aging and Human Services Work Schedule M-F 8-5 Driving...
-
Finance Coordinator
4 weeks ago
Olathe, United States Johnson County, Kansas Full timeOverview: A career with Johnson County Government is more than just a job, it is an opportunity to serve a diverse and expanding community in meaningful ways. We challenge ourselves to be a different kind of government because we care deeply about our community and each other. Committed to our shared values, we provide excellent public service, seeking...
-
Volunteer Coordinator
6 days ago
Olathe, United States Olathe Full timeIf you are a current City of Olathe employee, please click this link to apply through your Workday account.Employment TypeFull TimeJob SummarySalary range: $24.50 to 27.40 an hourIf you are looking for a career that involves meeting new people daily and using great attention to detail this would be a rewarding position for you. The City of Olathe is the only...
-
Administrative Assistant
2 weeks ago
Olathe, United States SERVPRO of Kansas City Midtown Full timeJob DescriptionJob DescriptionThe Administrative Assistant is responsible for performing all office administrative tasks related to customer calls, customer job management, support, and tracking, scheduling of jobs and tasks and customer satisfaction activities. Perform general office duties such as drafting correspondence, filing, and creating reports....
-
Volunteer Coordinator
1 week ago
Olathe, United States Olathe Full timeIf you are a current City of Olathe employee, please click this link to apply through your Workday account. Employment Type Full Time Job Summary Salary range: $24.50 to 27.40 an hour If you are looking for a career that involves meeting new people daily and using great attention to detail this would be a rewarding position for you. The City of Olathe is the...
-
Delivery Coordinator
5 days ago
Olathe, United States Jason's Deli Full timeJob DescriptionJob DescriptionSalary: $16 - $18 per hour to startTIPSFREE FoodFlexible SchedulePaid Time Off & HolidaysTuition ReimbursementFree UniformsMedical, Dental, Vision for Full Time EmployeesAdvancement Opportunities through our Career Path ProgramPosition Summary:The delivery coordinator answers the phone and take’s customer’s food orders,...
-
Delivery Coordinator
5 days ago
Olathe, United States Jason's Deli Full timeSalary: $16 - $18 per hour to start TIPS FREE Food Flexible Schedule Paid Time Off & Holidays Tuition Reimbursement Free Uniforms Medical, Dental, Vision for Full Time Employees Advancement Opportunities through our Career Path Program Position Summary: The delivery coordinator answers the phone and take's customer's food orders, coordinates...
-
Volunteer Program Coordinator
4 days ago
Olathe, United States Olathe Full timeIf you are a current City of Olathe employee, please click this link to apply through your Workday account. Employment Type Full Time Job Summary Salary range: $60,320 to $82,764 If you are looking for a career that involves meeting new people daily and using great attention to detail this would be a rewarding position for you. The City of Olathe is the only...
-
Facilities Coordinator
4 weeks ago
Olathe, United States D.H. Pace Company, Inc. Full timeJob DescriptionJob DescriptionDH Pace Company, Inc. is currently seeking a Facilities Coordinator to join our team in Olathe, Kansas location who will be responsible for ensuring the overall maintenance of our building and grounds. This individual will manage the overall complexities of initiating and maintaining vendor relationships and overseeing the...
-
ACT Service Coordinator I- Licensed
4 weeks ago
Olathe, United States Johnson County Government Full timeACT Service Coordinator I- Licensed Location US-KS-Olathe ID 2024-2155 Category Healthcare, Welfare, and Social Services Benefits Category Full Time - Regular (Full Benefits) Salary Min USD $22.73/Hr. Salary Max USD $30.75/Hr. Organizational Unit Mental Health Driving Status Occasional (less than...
-
Facilities Coordinator
1 week ago
Olathe, United States DH Pace Full timeDH Pace Company, Inc. is currently seeking a Facilities Coordinator to join our team in Olathe, Kansas location who will be responsible for ensuring the overall maintenance of our building and grounds. This individual will manage the overall complexities of initiating and maintaining vendor relationships and overseeing the upkeep of equipment and materials...
-
Facilities Coordinator
4 weeks ago
Olathe, United States DH Pace Full timeDH Pace Company, Inc. is currently seeking a Facilities Coordinator to join our team in Olathe, Kansas location who will be responsible for ensuring the overall maintenance of our building and grounds. This individual will manage the overall complexities of initiating and maintaining vendor relationships and overseeing the upkeep of equipment and materials...
-
ACT Service Coordinator I- Licensed
4 weeks ago
Olathe, United States Johnson County, Kansas Full timeOverview: A career with Johnson County Government is more than just a job, it is an opportunity to serve a diverse and expanding community in meaningful ways. We challenge ourselves to be a different kind of government because we care deeply about our community and each other. Committed to our shared values, we provide excellent public service, seeking...
-
Revenue Cycle Management Specialist
1 month ago
Olathe, United States KVC Health Systems Full timeJob DescriptionJob DescriptionKVC Health Systems is seeking an RCM Specialist who will be responsible for account receivables, billing, and payment and other departmental responsibilities as explained in the role below. This is a hybrid position - 3 days in office and 2 days remoteAccount Receivables Responsibilities:Monitor accounts receivable reports daily...
-
Legal Support Specialist
2 weeks ago
Olathe, United States Johnson County (KS) Full timeOverview A career with Johnson County Government is more than just a job, it is an opportunity to serve a diverse and expanding community in meaningful ways. We challenge ourselves to be a different kind of government because we care deeply about our community and each other. Committed to our shared values, we provide excellent public service, seeking...
-
Accounts Payable
1 week ago
Olathe, United States Johnson County, Kansas Full timeOverview: A career with Johnson County Government is more than just a job, it is an opportunity to serve a diverse and expanding community in meaningful ways. We challenge ourselves to be a different kind of government because we care deeply about our community and each other. Committed to our shared values, we provide excellent public service, seeking...
-
Accounts Payable
1 week ago
Olathe, United States Johnson County Government Full timeAccounts Payable Location US-KS-Olathe ID 2024-2306 Category Administration, Business, and Management Benefits Category Full Time - Regular (Full Benefits) Remote No Salary Min USD $20.60/Hr. Salary Max USD $27.87/Hr. Organizational Unit Financial Management & Administration (FMA) Work Schedule Monday - Friday 8:00 AM -...
-
Office Manager
1 week ago
Olathe, United States GemTech LLC Full timeJob DescriptionJob DescriptionWho You Are:You are detailed, organized, and methodical. You want a fast-paced environment with plenty of room to achieve goals with independence and support. You are a self-motivated doer that enjoys varied job responsibilities and is seeking new challenges for personal and professional growth. You are prepared to be a...
-
Legal Support Specialist
2 weeks ago
Olathe, United States Johnson County Government Full timeA career with Johnson County Government is more than just a job, it is an opportunity to serve a diverse and expanding community in meaningful ways. We challenge ourselves to be a different kind of government because we care deeply about our community and each other. Committed to our shared values, we provide excellent public service, seeking always to...