ERSEA/Family & Community Program Manager

JOB DESCRIPTION

JOB TITLE

ERSEA Family Community Manager

PROGRAM

Early Head Start

WORK SCHEDULE

Fully Time Position, Five days per week, 40 hours per week, 12 months a year

LOCATION

Edingburg, TX

REPORTS TO

Director, Early Head Start

SALARY

$50,029.00 Yearly

JOB TYPE

Exempt

GENERAL JOB DESCRIPTION

Direct the development, training, and implementation of ERSEA (Enrollment, Recruitment, Selection, Eligibility, and Attendance) requirements ensuring responsiveness to the results of the Community Assessment and all applicable Head Start Performance Standards. Analyze, monitor, and implement child enrollment and attendance systems. Assists in the development of policies and procedures for ERSEA and prohibition, suspension, and expulsion. This position will also oversee parent, family, and community engagement, working in cooperation with all other disciplines (Child Development/Disabilities, Health, Mental Health, Nutrition, and Administration). Directs training for parents, staff, community, and the governing boards in ERSEA according to Head Start Performance Standards.

ABOUT YOU

• A self-motivated and dedicated person who is excited and passionate about working with staff and office functions in a supportive role to enhance the programs operations.
• You are personable, energetic, and responsible who can manage multiple projects in a prioritized manner to meet the goals and objectives of our internal Urban Strategies goals and within compliance of all current Head Start Performance Standards.

WHAT YOU’LL BE DOING

ESSENTIAL FUNCTIONS

Engage in comprehensive, integrated planning with the management team:

1. to review/revise ERSEA goals/outcomes and a system of services that support the eligibility, recruitment, selection, enrollment, and attendance of infants and toddlers and that is responsive to the results of the community assessment.
2. to review/revise family and community engagement goals/outcomes and a system of services that aligns with the Head Start Parent Family Community Engagement Framework.
3. to review/revise a system of services that limits child suspension from the program and prohibits child expulsions from the program.
4. to ensure the implementation of ERSEA and Family/Community Engagement throughout the program in collaboration with Content Managers.
5. Develop policies and procedures for the ERSEA and Family/Community Engagement system of services.

• Assess community, program, child and family needs, strengths, and resources in quality-of-life issues; compile and analyze data; produce reports; assure the integration of dual language learners, homeless children, children in foster care, and children with disabilities.
• Administer the family services budget and assure fiscal integrity.
• Assist in the development, implementation, and documentation of a comprehensive EHS staff and parent training and technical assistance program in all components of ERSEA and family/community engagement.
• Collaborate with the EHS Director in tracking, reporting, each child’s attendance, and follows through with individual intervention in situations of chronic absenteeism.
• Assist with the development of the Community Assessment.
• Assist with the annual program self-assessment and federal onsite review process, focused on compliance with ERSEA and progress on family/community engagement; report on strengths, recommendations, required improvements; implement improvements and recommendations; incorporate into the program planning process.

POSITION SPECIFIC DUTIES AND RESPONSIBILITIES:

ERSEA

• Develop, maintain, and manage system to track the eligibility, recruitment, selection, enrollment, and attendance of children to comply with federal and state program regulations.
• Annually create the criteria for the selection and enrollment of children assuring responsiveness to community assessment and reflecting data on dual language learners, homeless children, children in foster care, and children with disabilities.
• Verify income and eligibility qualifications of children and families, and ensure applications are complete and data is accurately entered into the Child Plus database.
• Create and maintain record keeping and reporting policies for waitlists, enrollment, attendance, timelines, schedules, and procedures in accordance with designated state and federal program requirements.
• Ensure ongoing monitoring, tracking, follow-up, and analysis of enrollment and attendance data, and produce regular reports for management meetings.
• Assume lead role in being proactive in addressing any possible child suspensions and in the prohibition of expulsion and collaborate with the Mental Health Services.
• Maintain enrollment forms, ensuring information is current, correct, and disseminated to all necessary staff to meet program requirements.
• Direct recruitment activities in response to enrollment data and waitlist data.
• Supervise ERSEA department staff, monitoring performance, providing evaluations, facilitating goal setting, and staff development.
• Ensure full program enrollment and maintenance of a sufficient waitlist.
• Compile and submit Program Information Report (PIR) data periodically.

Family Service/Community Partnerships

• Assume the lead role in creating a system for the development and implementation of Family and Community Engagement Services.
• Assume the lead role in the development, implementation, record keeping, and reporting of the Family Partnership Agreement and assure its alignment to the Parent Family Community Engagement Framework.
• Serve as the program resource for consultation, information, and referral regarding community resources to staff and client families.
• Serve as the program resource for other community organizations and resources and maintain collaborative agreements and effective community partnerships to support enrolled families in needed comprehensive services without duplication of services.
• In collaboration with the EHS Director:

1. initiate agreements (MOU) with other public agencies, in particular public schools, for the sharing of child and program data while protecting the privacy of personally identifiable information.

• Attend all Professional Development training required by the program.
• Completes other related activities and duties as assigned.

PHYSICAL DEMANDS:

Ability to see at normal distance, hear normal conversations and sounds and use hands and fingers to fill out required forms. Ability to lift infants and toddlers weighing up to forty (40) pounds, twenty (20) pounds overhead and forty (40) pounds from waist to shoulder; occasional lifting of fifty (50) pounds is required and must be able to push/pull up to fifty pounds horizontally. Ability to sit on the floor, bend at the waist, kneel and/or stoop 75% of the time.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions as long as the staff disability does not create an undue risk of injury to any enrolled children in the classroom.

MINIMUM EXPERIENCE and/or REQUIREMENTS TO BE CONSIDERED

• Bachelor's Degree in Social Work, Family Services, Human Services or Counseling
• Three to five years’ experience working with families and children prenatal to three years of age with at least 2 years of supervisory experience.
• Excellent oral and written communication skills.
• Working knowledge of local community resources.
• Advance knowledge of MS Office Suite.
• Must have Valid Driver’s License, Personal Vehicle, and Liability Insurance required.

PREFERRED EXPERIENCE and/or REQUIREMENTS

• Graduate Degree in Social Work, Family Services or Counseling
• Professional expertise in specialty areas of Family Services
• Knowledge of Head Start Performance Standards
• Bi-lingual in English/Spanish

ORGANIZATIONAL INFORMATION

ABOUT US

Urban Strategies was founded by a Hispanic woman in 2003. We exist to equip, resource, and connect faith- and community-based organizations so that all children and families can reach their full potential. We work with Latino-focused faith- and community-based organizations to serve and engage the whole family.

Our vision is that all children and families reach their full potential. Our organization is headquartered in Washington, D.C. Our team works across the United States and Puerto Rico with direct service centers located in California, Arizona, Texas, Florida, New York, and Puerto Rico. We also have some programming conducted in Latin America.

COMPANY CULTURE

Our work is driven by our three core values:

1. Authentic Relationships are foundational to our work and move beyond a transactional nature to truly know people. They serve as opportunities for mutual development and growth and are based on the belief that all people have inherent dignity and worth.
2. Servant Leadership is rooted in an other-centric mindset that informs the way one leads and builds up individuals, families, and communities.
3. Intentional Compassion describes a deliberate commitment to understand, formulate strategic responses, and activate others to reach their full potential.

BENEFITS

• Remote work for eligible positions.
• Medical, dental is paid 95% by company, 5% by employee (individual or family) eligible first day of hire.
• Vision is covered 100% (individual or family) eligible first day of hire.
• 401K matched contributions up to 4%
• Employee Assistance Program
• Vacation time is generous but varies depending on program and position.*
• 9 Sick Days and 11 Holidays*
• Every teammate gets long and short-term disability free.
• Positions that require laptops, the company provides one.
• Positions that require cellphone, company issues one.

PERKS

• Meaningful employee engagement programs.
• Education discounts (BA-PhD) with a variety of education partners.

OTHER

• All employees must pass a mandatory criminal background check and a bilingual language test for positions that require them.
• Employment is conditional pending satisfactory results of all required tests and background checks.
• Periodic physical examinations and TB clearances will be required, if hired.
• *Some positions governed by Service Contract Act guidelines.
• It is understood and agreed that, where a position is funded by a third-party grant, pay and other terms and conditions may be determined by the granting agency. To the extent practical and possible. grant-funded employees will normally be given notice of termination effective the date the grant expires. When the application has been made for continued grant funding, the employee will be advised. Extensions of hire may be made in expectation of grant funding but may be rescinded if the granting agency withdraws.

In keeping with its equal employment opportunity legal requirements, Urban Strategies will not discriminate against any person in employment because of legally protected classifications such as race, color, national origin or sex. Urban Strategies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, gender, national origin, age, sexual orientation, disability, or other legally protected classifications under applicable federal, state and local legal protections. This policy applies to all terminations and conditions of employment, including hiring, placement, promotions, terminations, layoffs, leaves of absences, compensation, and training. Please note that Urban Strategies in order to fulfill its mission is legally allowed to make decisions in its employment practices based on its distributed employee manual. All employee positions are critical to the fulfillment of this mission. Consequently, Urban Strategies expects all employees to live out the standards as set forth in the Employee Handbook and otherwise as interpreted by the Urban Strategies leadership. Among other things, this means that Urban Strategies may take employment-related action against an employee based on his or her noncompliance with the policies, procedures, and practices of Urban Strategies, including employment termination.

To apply:

Please visit www.urbanstrategies.us/careers

Contact us with any questions at Recruiting at symbol urbanstrategies.us