Executive Assistant

2 weeks ago

Schenectady, United States MVP Health Care Full time
Job DescriptionExecutive Assistant - Sales & Product Marketing, Communication

Headquarters Office, 625 State Street, Schenectady, New York, United States of America Req #2189

Wednesday, September 25, 2024

At MVP Health Care, we're on a mission to create a healthier future for everyone - which requires innovative thinking and continuous improvement. To achieve this, we're looking for a Executive Assistant - Sales & Product Marketing to join #TeamMVP. This is the opportunity for you if you have a passion for being an Executive Assistant, knowing the organization, team collaboration and your love for your community.

What's in it for you:
  • Growth opportunities to uplevel your career
  • A people-centric culture embracing and celebrating diverse perspectives, backgrounds, and experiences within our team
  • Competitive compensation and comprehensive benefits focused on well-being
  • An opportunity to shape the future of health care by joining a team recognized as a Best Place to Work for and one of the Best Companies to Work For in New York

Qualifications you'll bring:
  • An Associate's degree or equivalent combination of education and related experience [Education and or experience]
  • The availability to work full-time-hybrid at Headquarters in Schenectady, NY
  • 5 years of recent experience supporting senior level executive(s) as an Administrative Assistant or similar position, experience in a healthcare, medical or pharmacy setting a plus. Seven years of experience or more preferred, servicing executive / C suite roles.
  • Strong computer skills including expert knowledge of Excel, Word, Outlook, and Power Point. Familiarity with MS Teams, Workday and SharePoint a plus.
  • Ability to communicate professionally with various levels of internal staff as well as external partners.
  • Attention to detail with ability to produce accurate results working in a fast-paced environment.
  • Ability to use discretion in handling information containing PHI and other confidential content.
  • Must be comfortable working in a team environment as well as independently and possess a sense of accountability and urgency in completing assignments.
  • Previous experience required in situations demanding strict adherence to Confidentiality.
  • Notary preferred
  • Ability to work creatively and analytically to solve problems, propose solutions and provide new ways of thinking about legacy issues and processes from an administrative standpoint.
  • Displays intellectual curiosity and possesses a strong sense of humility and integrity, always striving to ‘be the difference for the customer.
  • Curiosity to foster innovation and pave the way for growth
  • Humility to play as a team
  • Commitment to being the difference for our customers in every interaction

Your key responsibilities:

  • Provide executive administrative support to department as well as applicable direct reports on the team
  • Manage emails to ensure proper and prompt response for all internal and external constituents
  • Primary responsibility of coordination and scheduling of complex calendar.
  • Manage due dates and meeting deliverables for team. Handle travel arrangements including rental cars, air travel, and hotels
  • Coordinate and file expense reports in a timely manner
  • Large- and small-scale meeting planning. Preparation of meeting minutes and agendas, budget tracking, and mail distribution
  • Prepare spreadsheets and PowerPoint presentations, as well as other statistical information when directed as well as content for ongoing meetings
  • Manage a variety of clerical, administrative, and organizational functions including filing, photocopying, faxing.
  • Conduct weekly inventory check of office supplies, stationery, and other supplies and places orders
  • Manage invoices and payment processes for external vendors and on occasion coordinate with procurement and accounts payable for processing of approved invoices.
  • Perform special projects as assigned.
  • Contribute to our humble pursuit of excellence by performing various responsibilities that may arise, reflecting our collective goal of enhancing healthcare delivery and being the difference for the customer.

Where you'll be:

Hybrid in Schenectady, NY

Pay Transparency
At MVP, we are committed to providing competitive employee compensation and benefits packages. The base pay range provided for this role reflects our good faith compensation estimate at the time of posting. Specific employment offers and associated compensation will be made individually based on several factors, including but not limited to geographic location; relevant experience, education, and training; and the nature of and demand for the role.

Affirmative Action
MVP is an Affirmative Action/ Equal Employment Opportunity (PDF). We recruit, employ, train, compensate, and promote without regard to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, disability, genetic information, veteran status, or any other basis, e.g., Pay Transparency (PDF), and the Know your Rights protected by applicable federal, state or local law. Any person with a disability needing special accommodations to the application process, please contact Human Resources at hr@mvphealthcare.com .

Other details
  • Job Family Administrative Support
  • Pay Type Hourly
  • Min Hiring Rate $28.80
  • Max Hiring Rate $35.00

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