Administrative Assistant

3 weeks ago


Wayne, United States GTT, LLC Full time
Administrative Assistant
Contract Duration 6+ months

Job Description:
Schedule appointments with my financial advisor clients and prospects (great communication and phone skills required- build rapport with gatekeepers to secure meetings – I will provide scripts on what to say but the person needs to know how to pivot if necessary)
Miscellaneous small admin tasks (entering expenses, sending out promo items/gifts)
Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office.
Supports managers and employees through a variety of tasks related to organization and communication.
Responsible for confidential and time-sensitive material.
Familiar with a variety of the field's concepts, practices, and procedures.
Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.
Answer and direct phone calls
Organize and schedule meetings and appointments.
Maintain contact lists.
Produce and distribute correspondence memos, letters, faxes, and forms.
Assist in the preparation of regularly scheduled reports.
Develop and maintain a filing system.
Order office supplies.
Book travel arrangements.
Submit and reconcile expense reports.
Provide general support to visitors.
Provide information by answering questions and requests.
Take dictation.
Research and create important presentations and develop processes.
Generate reports.
Handle multiple projects.
Prepare and monitor invoices.
Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities.
Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

Benefits:
Medical, Vision, and Dental Insurance Plans
401k Retirement Fund

About The Company:
Our client is a leading U.S. retirement and life insurance company, with a broad range of competitive and innovative products, leading integrated risk and investment management, and highly experienced leadership. The company is committed to addressing its client’s financial protection needs today and tomorrow.
Our client is successful because of its people. As the company continues to grow and thrive, they are looking for talented individuals who reinforce its culture of diversity, inclusion, innovation, and critical thinking. Great things happen when you harness the power of different perspectives and ideas in a diverse and inclusive workplace. From employee-led resource groups to conscious consideration in our recruiting process, to the CEO’s pledge to reinforce a commitment to open dialogue and tackling unconscious bias – Our client embraces a culture of diversity and inclusion. As a company in our community, they believe they have a responsibility to support the communities where we work, and focus their charitable efforts around this community-oriented philosophy.

#LI-DNP
#gttnonit

  • Wayne, United States Judit Inc Full time

    Job DescriptionJob DescriptionJOB TITLE:Admin AssistantLOCATION:Wayne, PAJOB TYPE:ContractRESPONSIBILITIES:Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office.Supports managers and employees through a variety of tasks related to organization and communication.Responsible...


  • Wayne, United States Focus Forward Full time

    Job DescriptionJob DescriptionDo you have a keen attention to detail and desire to be a part of a fast-growing start-up?Wordibly, Inc. is seeking a part-time highly organized and detail-oriented Administrative Support Assistant to join our Team. About the Role: As an Administrative Support Assistant, you will play a crucial role in supporting our executive...


  • Wayne, United States Wayne County Regional Educational Service Agency Full time

    Clerical/ Secretary. Date Posted: 4/11/2024 Location: Addams Elementary. Date Available: 08/15/2024 Closing Date: 04/25/2024 District: South Redford School District Administrative Assistant, Secretary, Administrative, Assistant, Education


  • Fort Wayne, United States McMillen Health Full time

    Job DescriptionJob DescriptionBenefits:Paid time offParental leavePosition Overview: The Administrative Assistant is a key member of McMillen Healths programming team, providing essential support to ensure smooth day-to-day operations. This role involves a variety of administrative tasks and requires strong organizational, communication, and multitasking...


  • Fort Wayne, United States McMillen Health Full time

    Job DescriptionJob DescriptionBenefits:Paid time offParental leavePosition Overview: The Administrative Assistant is a key member of McMillen Healths programming team, providing essential support to ensure smooth day-to-day operations. This role involves a variety of administrative tasks and requires strong organizational, communication, and multitasking...


  • Fort Wayne, United States McMillen Health Full time

    Job DescriptionJob DescriptionPosition Overview: The Administrative Assistant is a key member of McMillen Health’s programming team, providing essential support to ensure smooth day-to-day operations. This role involves a variety of administrative tasks and requires strong organizational, communication, and multitasking skills. Key Responsibilities:Office...


  • Fort Wayne, United States Press-Seal Corporation Full time

    Job DescriptionJob DescriptionDescription:PURPOSE OF POSITION This position provides administrative support for all areas within Press-Seal Corporation. An ideal candidate enjoys being the face of the company for visitors and prefers to work with a wide variety of tasks. ESSENTIAL DUTIES AND RESPONSIBILITIES1. Organizes and prioritizes large volumes of...


  • Fort Wayne, United States Allen County - IN Full time

    Your application is the primary tool we use to evaluate your qualifications for the posted position. Be sure to accurately and completely fill out the application in its entirety. You may attach a resume, but you are not required to do so. Be sure to save your application when you have completed the process and click on the submit button to send the...


  • Wayne, United States Bala Consulting Full time

    Job DescriptionJob DescriptionBala Consulting Engineers is a 200-person engineering firm with offices in Wayne, PA, New York, NY, Boston, MA, Baltimore, MD, and Washington, DC. We are looking for an Engineering Administrative Assistant to join our team and support engineers working on-site at our Wayne, PA headquarters. Bala is a dynamic growth-oriented...


  • Wayne, United States RemX Full time

    Now Hiring for an Office Administrator! Contract to hire!Candidates must be commutable to Exton, PA for this fully on-site role.Hours: Monday through Friday 8:30-5 with a 30 minute lunch.Hybrid after initial training period- Mondays and Fridays are remote!Help People and Help Grow Your Career! Do you have the desire, personality, and people skills to work in...


  • Fort Wayne, United States Medical Service Company Full time

    Position: Office Administrative Assistant Location: Fort Wayne, IN Job Id: 1877 # of Openings: 1 MEDICAL SERVICE COMPANY is a family owned and operated durable medical equipment and respiratory provider that's been in business for 70+ years! MSC is a 12-Time recipient of the  prestigious  NorthCoast 99 Award as a Top Workplace to work -...

  • Welcome Concierge

    1 month ago


    Fort Wayne, United States Pure Dance Works Full time

    **Welcome Concierge & Administrative Assistant** - We seek a cheerful, energetic, organized Welcome Concierge & Administrative Assistant._ **Pure Dance Works’ Mission** Pure Dance Works exists to preserve childhood innocence, nurture confident leadership, and impact children worldwide through delightful, discovery-filled programs that develop creative,...


  • Fort Wayne, United States BUNN EXCAVATING, INC. (a GFL Environmental Company) Full time

    **Job Summary**: As the Administrative Assistant to the Excavation Team, you will provide administrative support to help keep bids and projects accurate, organized, on track, and completed on a timely basis. **Job Duties**: **Duties/Responsibilities**: **Experience**: 1-2 years of administrative support experience is required. Administrative experience...


  • Fort Wayne, United States Northwest Allen County Schools Full time

    Position Type: High School Positions/High School Assistant Principal/Athletic DirectorDate Posted: 5/15/2024Location: Carroll High SchoolNORTHWEST ALLEN COUNTY SCHOOLS JOB DESCRIPTION Job Title: Administrator/Assistant Athletic Director Department: High School Athletics Reports to: High School Athletic Director Date: May 2024 Terms of Employment: 220-day...


  • Wayne, United States RemX Full time

    Now Hiring for a contract Customs Administrator! Position is expected to run for 8 months.Candidates must live in commutable distance to Edison, NJ. Hours- Monday through Friday 8:30-5:00 with a 30 minute lunch.As a RemX Customs Administrator We Offer You: Competitive pay Paid weekly (Direct Deposit or ATM Debit Card available) Access to health benefits and...


  • Wayne, United States Kering Full time

    SummaryWe are looking for a knowledgeable Lease Administration Manager who can lead and motivate lease administration staff members and increase department accuracy and efficiency. The Lease Administration Manager is multifaceted, encompassing a range of responsibilities crucial to the effective. They will play a pivotal role in the real estate industry by...


  • Fort Wayne, United States MetalX LLC Full time

    Job DescriptionJob DescriptionDescription:The Marketing Administrator will provide administrative support to the Marketing Procurement Team.Duties and Responsibilities:Provide high-level administrative support and assistance to the Metals Buying team, and/or other assigned staffReceive and enter purchasing or sales orders, prepare reports, and collect and...


  • Fort Wayne, United States Do it Best Full time

    Systems Administrator Division / Department: IT Technology SecOps Reports to: Manager of Systems Administration Travel: Minimal travel may be required according to business need This Systems Administrator provides basic and advanced software support on corporately owned systems. This position provides setup, configuration, monitoring, and remediation of...


  • Wayne, United States BAE Systems Full time

    Job Description Administrative Coordinator in the Shipping Department will prepare all required documentation for shipping in accordance with all government or customer systems, applications, and databases.Must be able to interpret Government contracts as they apply to shipping documentation.Provides administrative support on a daily basis for all...


  • Wayne, United States BAE Systems USA Full time

    Job Description Administrative Coordinator in the Shipping Department will prepare all required documentation for shipping in accordance with all government or customer systems, applications, and databases. Must be able to interpret Government contracts as they apply to shipping documentation. Provides administrative support on a daily basis for all...