ENGINEERING ADMINISTRATIVE ASSISTANT

3 weeks ago

Wayne, United States Bala Consulting Full time
Job DescriptionJob Description

Bala Consulting Engineers is a 200-person engineering firm with offices in Wayne, PA, New York, NY, Boston, MA, Baltimore, MD, and Washington, DC.

We are looking for an Engineering Administrative Assistant to join our team and support engineers working on-site at our Wayne, PA headquarters.

Bala is a dynamic growth-oriented company, built on relationships with our clients, staff, and industry partners. At Bala you will enjoy an exceptional employee experience that results in a successful career based on collaboration, leadership and personal development.

Responsibilities:

  • Format and edit specifications.
  • Format and edit reports, punch lists, meeting minutes and letters.
  • Administrator of MasterWorks/Master Specs.
  • Assist Project Managers, Department Managers and engineers with Microsoft Word, Power Point and Excel.
  • Maintain QA/QC tracking log for MEP Mechanical, Electrical, Plumbing/Fire Protection Engineering Department.
  • Assist with proposal editing.
  • Assist with shop drawings and RFI logins.
  • Assist with packaging of contract documentation for clients.

Skills:

  • Attention to detail
  • Must be able to multitask to meet deadlines.
  • Efficient and well organized.
  • Time Management abilities a must.
  • An understanding of an engineering or construction firm.
  • Excellent communicator both written and verbal.

Experience:

  • Engineering or Construction firm experience preferred.
  • Experience as an Administrative Assistant required.
  • Knowledge of specifications a must.
  • BS/BA Degree

Computer Skills:

  • Advanced level of Microsoft Word (required)
  • MasterWorks (preferred- training provided)
  • Newforma (preferred- training provided) or other Project Management software
  • Bluebeam (preferred- training provided)
  • ProCore (preferred- training provided)
  • Adobe Acrobat
  • HUBSPOT (preferred- training provided)
  • SharePoint
  • Excel/Power Point/Outlook/Teams

As a multi-discipline engineering firm, Bala is a leader in innovative designs for building systems in High Rise, Mission Critical, Multi-Unit Housing, Commercial Office, Higher Education, Transportation, Adaptive Reuse and Life Science facilities.

Bala’s compensation package includes a benefits package along with market competitive salary structure. Our culture creates an environment where relationships thrive and careers flourish.  

Bala Consulting Engineers will not accept unsolicited resumes from any source other than directly from a candidate. Resumes submitted for this position from temporary staffing agencies, placement services, and professional recruiters will not be considered for fee unless there is written request from Bala for submittal for this opportunity.

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