Administrative Assistant

3 weeks ago

Plymouth, United States FastTek Global Full time

Department Specialist #990428

Job Description:

Summary:

This position will be responsible for offering Procurement, Logistics, and administrative support of an R&D facility involving chemistry, biosafety and electromechanical system labs for medical devices and drug products.

Essential Duties and Responsibilities:

  • Greet and welcome guests.
  • Answer, screen, and forward incoming phone calls.
  • Ensure reception area is tidy and presentable.
  • Order front office supplies and keep inventory of stock.
  • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
  • Update calendars and schedule meetings.
  • Track and report costs to upper management.
  • Keep updated records of office expenses and costs.
  • Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.
  • Coordinate with departmental staff to coordinate activities.
  • Coordinate with outside vendors.
  • Act as liaison between customers and various departments.
  • Maintain customer and vendor relations.
  • Receive, sort, and distribute daily mail/deliveries.
  • Provide national and international shipping support.
  • Lead direct and indirect procurement efforts for the site.
  • Ensure that accounts are paid in full, and notify the clients or supervisors when accounts are past due.
  • Create and manage invoices and credit memos.
  • Oversee accounting functions, including sales, general accounting, accounts payable, and accounts receivable.
  • Review financial records for accuracy and review billing invoices, purchase orders, and inventory reports, and monitor the accounts payable and accounts receivable functions.
  • Other duties as assigned.

Qualifications:

  • 4+ years experience in operations of a large-scale (100+) volume R&D/Manufacturing environment, including customer service, receiving, inventory, stocking, purchasing, logistics.
  • Proficiency in Microsoft Office Suite.
  • Hands-on experience with office equipment.
  • Professional attitude and appearance.
  • Solid written and verbal communication skills.
  • Ability to be resourceful and proactive when issues arise.
  • Excellent organizational skills.
  • Multitasking and time-management skills, with the ability to prioritize tasks.
  • Customer service attitude.

Education and/or Experience:

  • Associate degree in related field with 4+ years’ experience.
  • High School Diploma with 6+ years experience.

Physical Requirements:

  • This position may involve exposure to biohazards, and hazardous chemicals.
  • Ability to lift/carry 25 lbs.
  • Bend, stoop, sit, kneel and/or stand for extended periods of time.

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