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Office Associate

2 months ago

Boston, United States Forrest Solutions Full time

Are you looking for a challenging and rewarding career in hospitality? If so, we have the perfect opportunity for you

We are looking for an enthusiastic and experienced Office Assistant/ Meeting Support Specialist to join our growing team.

This is a part-time role Tuesday to Thursday

Schedule: Tuesday to Thursday 10 am to 7:00pm

Pay Rate:21.53/hr

Job duties include but not limited to the following:

  • Provide real-time support for meetings on all office floors, connect with meeting organizers and guests as meetings begin. Prior to meetings, verify room requirements via email to ensure clients expectations are met. (ex. lighting, supplies, audio visual equipment, temperature, etc.)
  • Utilize tools and resources to identify creative solutions and anticipate customer needs, in our commitment to maintain a first point of contact resolution. Keep abreast of all in-house and area functions in order to answer questions and concerns with timely and knowledgeable responses, in person, through email, and on telephone.
  • Advocating for the clients hoteling culture and mobile way of working by supporting guests and visitors who need help securing workspace. Verify occupancy of rooms and reclaim unused meeting space as appropriate. Optimize meeting rooms and workspaces making sure space that is reserved is used.
  • Monitoring all meeting rooms for participants arriving/leaving with scheduled timing, rooms booked that have no show and the correct number of participants booked. Open and closes work area at scheduled times, ensuring full preparation for operation/function.
  • Work with the facility maintenance team to ensure that the space remains pristine. This includes ticketing and emailing any issues such as furniture stains, damaged carpet, lighting issues etc.

HOSPITALITY

  • Restock or report low inventory in supply areas
  • Establish White Glove standards (wipe downs, alignment of products, clear organization) for all pantry areas, including checking expiration dates and rotating stock. Food & Beverage display items to be always kept in impeccable condition, this to include any back up inventory in all storage areas
  • Perform kitchen cleaning, maintain Kitchen supply inventory, stock shelves, and refrigerators, make coffee and fill/empty dishwashers
  • Unload and distribute/ arrange daily food deliveries in pantry areas. Continually consolidating, storing, and disposing of unused perishables
  • Track supply orders and daily inventory levels
  • Ensure all requirements and necessities regarding food and beverages are met for office events

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran

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