Administrative Coordinator
2 weeks ago
POSITION TITLEAdministrative Coordinator
LOCATIONLouisville, KY
STATUSFull Time, Salaried, Exempt
PROGRAMHuman Resources - Administration
REPORTS TOHR Manager
INTRODUCTION
Volunteers of America Mid-States (VOA) is a non-profit organization spanning four states that creates positive change in the lives of individuals and communities through a ministry of service. We provide housing for families, veterans, and low-income seniors. We provide care and support for individuals with developmental disabilities, healing accountability that brings people together with restorative justice, and free HIV testing and education. When Volunteers of America was founded in 1896, 'volunteer' referred to anyone who served others as a vocation through a commitment to a mission. Today, we are still staffed by paid, mission-driven professionals working to create positive change and build thriving communities. Flexibility, teamwork, and fun are some of the reasons our employees are proud to work at VOA We offer a comprehensive benefits package to employees who meet eligibility requirements.
BENEFITS
Volunteers of America Mid-States, offers a rich and robust benefits package the supports a healthy work life balance, which include the following:
Health and Wellness
Employee Assistance Plans (EAP)
Health and Wellness Program
Medical Coverage
Dental Coverage
Vision Coverage
Flexible Spending Account
Health Spending Account
Short Term Disability
MetLife Legal Plans
Financial Wellbeing
Competitive Compensation Packages
Life Insurance (company paid)
403b retirement plan with company fund matching
Employee discounts
*Loan forgiveness options through federal programs
(National Health Corp & Public Service Loan Forgiveness)
All company paid benefits and paid time off effective day one
Work Culture
Commitment Committee
Justice Committee
Integrity Committee
Compassion Committee
DE&I Committee
Retention Committee
Training & Development
VOA LEAD Program- Leadership Development Program
VOA University - Staff Development
VOA Academy - Clinical Training and Development
JOB SUMMARY AND QUALIFICATIONS
Under direct supervision of the HR Manager, the HR Specialist is responsible for providing administrative assistance to the HR Department on a daily basis.
WHAT YOU SHOULD HAVE FOR THIS ROLE
The ideal candidate should have a minimum of a high school education or equivalent, along with prior experience as a receptionist, office manager, or in a similar administrative role. They must possess excellent communication skills, both verbal and written, to effectively interact with internal and external stakeholders. Being highly organized, paying attention to details, and demonstrating proficiency in Microsoft Office applications such as Word, Excel, and Outlook are essential. Moreover, candidates should exhibit strong problem-solving abilities and excellent time management skills, with a proven track record of meeting deadlines consistently.
RESPONSIBILITIES
Assist the executive coordinator and associate director of Board and Executive relations with special projects such as board meetings, events, credit card expenses, and invoicing.
Office Management
- Coordinate organization-wide business card and nametag ordering and process invoicing
- Ensure main voice1nail reflects office closings or special events, and post office closing signs.
- Handle incoming and outgoing mail activities, including FedEx and UPS shipments.
- Maintain office security by following safety procedures and controlling access via the reception desk.
Administrative Support
- Provide administrative support to ensure efficient operation of tl1e office.
- Manage incoming phone calls, determining the purpose of callers, and forwarding calls to the appropriate person or department.
- Assist in tl1e coordination, direction, and fulfillment of special projects.
Coordination:
- Serve as a liaison with external institutions, other offices, clients, and guests by providing clear, accurate, courteous communication to employees, applicants, donors, consumers, and the public to enhance the agency's image positively.
- Coordinate travel arrangements and logistics as needed under the director of the Associate Director of Board and Executive Relations and the Executive Coordinator if needed.
3 Assist in the coordination of the Board of Directors by providing comprehensive support, including reviewing documents, preparing materials, and organizing items needed for meetings.
- Other tasks as assigned by the Associate Director of Board and Executive Relations
Safety and Risk Program Ambassadors Responsibilities
- Actively implement the Safety and Risk Program in tl1e facility/ facilities for which tl1ey are responsible, representing more tl1a11 one facility if necessary.
- Work with all residing in a facility, including staff, clients, and volunteers, to be active participants in the
Safety and Risk Program.
- Encourage colleagues to participate in Safety events and demonstrate how these events relate to Wellness and Self Care.
- Serve on the Integrity Committee with supervisor approval, attending quarterly Integrity Team meetings to review data, recommend any actions needed, provide feedback on the Safety and Risk Program, and assess its effect on the agency. Meetings can be attended via in-person, telephone, or video conference.
- Work with all staff to ensure the Safety and Risk Program is active in all facilities owned/leased by the agency.
- Complete all required facility drills, self-inspections, and reporting to meet COA, Agency, and program requirements. Frequency is monthly, quarterly, and/or annually depending on services provided at the facility.
- Give feedback on the Safety and Risk Program and encourage coworkers to share feedback as well.
- Engage in other activities as needed or desired to promote and support Safety and minimize Risk within the agency
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
by Jobble
-
Administrative Coordinator
2 weeks ago
Louisville, United States Volunteers Of America Mid-states Full timePOSITION TITLE: Administrative CoordinatorLOCATION: Louisville, KYSTATUS: Full Time, Salaried, ExemptPROGRAM: Human Resources - AdministrationREPORTS TO: HR ManagerINTRODUCTION:Volunteers of America Mid-States (VOA) is a non-profit organization spanning four states that creates positive change in the lives of individuals and communities through a ministry of...
-
Administrative Coordinator
3 weeks ago
Louisville, United States Volunteers of America Mid-States Full timePOSITION TITLE: Administrative Coordinator LOCATION: Louisville, KY STATUS: Full Time, Salaried, Exempt PROGRAM: Human Resources - Administration REPORTS TO: HR Manager INTRODUCTION: Volunteers of America Mid-States (VOA) is a non-profit organization spanning four states that creates positive change in the lives of individuals and...
-
Administrative Office Coordinator
7 days ago
Louisville, United States Sevita Full timeNeuroRestorative, a part of the Sevita family, provides rehabilitation services for people of all ages with brain, spinal cord and medically complex injuries, illnesses and other challenges. In a variety of locations and community-based settings, we offer a range of programs, including vocational and therapy programs, day treatments, and specialized services...
-
Louisville, United States UnitedHealth Group Full timeResponsible for completing health risk assessments Manage administrative intake of members Work with hospitals, clinics, facilities and the clinical team to manage requests for services from members and/or providers Process incoming and outgoing refe Administrative, Clinical, Coordinator, Remote, Health, Skills, Healthcare
-
Senior Director of Assessment Coordination RN
1 month ago
Louisville, United States Prestige Administrative Services LLC Full timeJob DescriptionJob DescriptionSenior Director of Assessment Coordination - Remote Hybrid Position50% Travel to Support Facilities Within OH, KY, TN, SC (Remote Location of Residence within This Area is Required)Can You Answer Yes to The Following Questions?Do you have 5+ years of Regional MDS experience with multiple facilities?Are you proficient in...
-
Administrative Assistant
2 months ago
Louisville, United States Vaco Full timeJob Title: Administrative Assistant Overview: Vaco has partnered with a company looking to add an administrative assistant to their team! The Administrative Assistant will provide vital support to the organization by performing a variety of administrative tasks and ensuring efficient day-to-day operations. This role requires excellent organizational skills,...
-
Administrative Assistant
1 month ago
Louisville, Kentucky, United States Randstad USA Full timeRandstad is looking for an Administrative Coordinator for our client that is within the nonprofit industry. As an Administrative Coordinator, you will play a vital role in supporting our office operations and facilitating efficient communication both internally and externally. From managing administrative tasks to coordinating special projects, you will be...
-
Administrative Assistant
3 weeks ago
Louisville, United States LPX Group Full timeJob DescriptionJob DescriptionSalary: Job Summary –The Administrative Assistant facilitates the efficient operation of the business by performing a variety of clerical and administrative tasks. Duties/Responsibilities – Handles account management in the Vista system including entries, spreadsheet data management and creating reports Updates plant mix...
-
Front Desk/Administrator
2 days ago
Louisville, United States Virtual Full timeWe are seeking a friendly, organized, and detail-oriented individual to join our team as a Front Desk Administrator. The Front Desk Administrator will serve as the first point of contact for visitors, clients, and employees, providing exceptional customer service and administrative support. This role is critical in ensuring a positive and professional...
-
Project Administrator
4 weeks ago
Louisville, United States Moran Environmental Recovery Full timeJob DescriptionJob DescriptionJob Title: Project Administrator Location: Louisville, KYDepartment: OperationsReports To: Operations Manager and/or DirectorJOB SUMMARY: The Project Assistant is a key team member whose primary responsibility is to support the activities of our project management team by processing information and controlling all aspects of the...
-
HR Coordinator
3 months ago
Louisville, United States Vaco Full timeAt Vaco,we help you get the advantage over your competition! We match Accounting, Financial, IT and Administrative professionals with career growth opportunities; our recruiters have direct access to HR departments and hiring managers. We have an excellent opportunity for an Administrative Assistant to support the efforts of a growing company. Apply with...
-
Administrative Support Assistant
2 weeks ago
Louisville, United States U.S. Army Corps Of Engineers Full timeUtilize a variety of automation software to facilitate various activities to support administrative and senior staff. Assist with planning, coordinating, maintaining calendars, and prepare meeting agenda such as unfinished business from previous meetings, current issues and notification of members. ...
-
Systems Administrator
4 weeks ago
Louisville, Kentucky, United States TEKsystems Full time: University Louisville purchased Jewish Hospital in Nov. 2019 resulting in the UofL doubling and almost tripling in size. Went from a 1000 bed, 8,000 employees - single intercity hospital to a multi specialty 5 hospital system with 2 large inpatient rehab facilities and a cancer center. The growth requires new infrastructure, new hardware, new EHR systems...
-
Systems Administrator
4 weeks ago
Louisville, United States TEKsystems Full timeDescription: Overview A Systems Administrator’s role is to achieve the highest standards of system uptime with minimum interruptions utilizing Microsoft and Unix server operating systems, and support of applications such as SharePoint, SQL, Citrix, and Active Directory, as well as the support of internally developed Healthcare Technology...
-
Human Resources Administrator
1 month ago
Louisville, United States Derby City Gaming, LLC Full timeJob DescriptionJob DescriptionWe are looking for our next Human Resources superstar!The HR Administrator is a champion of Derby City Gaming's culture and values, and partners with our team to revolutionize human resources the same way Derby City Gaming revolutionizes Kentuckiana entertainment. You'll provide administrative support in a broad spectrum...
-
Administrative Support Assistant
2 weeks ago
Louisville, Kentucky, United States U.S. Army Corps Of Engineers Full timeUtilize a variety of automation software to facilitate various activities to support administrative and senior staff. Assist with planning, coordinating, maintaining calendars, and prepare meeting agenda such as unfinished business from previous meetings, current issues and notification of members. Coordinate, prepare and track personnel related actions for...
-
Administrative Assistant
4 weeks ago
Louisville, United States Hyper Care Management LLC Full timeJob DescriptionJob DescriptionFull-time Administrative AssistantOn Behalf of HyperCare Management, Prestige Healthcare is looking for a full-time Administrative Assistant.Summary:The Administrative Assistant works very closely with the Director of Finance and other finance department employees to meet their administrative needs in regards to spreadsheet...
-
HR Coordinator
1 month ago
Louisville, United States Sazerac Company, Inc. Full timeProvides HR support in areas of hiring and staffing, reporting, compliance, administering policies and programs, maintenance of employment records, onboarding, data collection and analysis, accurate maintenance of HRIS system. Coordinates the onboard HR Coordinator, Continuous Improvement, Coordinator, HRIS, Communication, Skills, Manufacturing,...
-
HR Benefiits Administrator
2 days ago
Louisville, United States Virtual Full timeVaco has partnered with a company looking for an HR Benefits Administrator! Key Responsibilities: Benefits Administration: Administer employee benefits programs, including health insurance, dental and vision plans, retirement plans, life and disability insurance, and other voluntary benefits. Coordinate benefits enrollment, changes, and...
-
Payroll Administrator
2 months ago
Louisville, United States Louisville Metropolitan Sewer District Full timePlans, coordinates and administers all activities related to the districts payroll function in compliance with MSD Board policy and procedures, Union contracts, Internal Revenue Service, Social Security Administration and all other taxing authoritie Payroll Administrator, Payroll, Administrator, Accounting, Processing, Tax