Senior Executive Assistant

2 weeks ago


Oak Brook IL United States WORLDPAC Full time

Position Overview: We are seeking a highly organized and proactive Senior Executive Assistant to support our executive team. The ideal candidate will possess exceptional communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

  • Provide comprehensive administrative support to senior executives, including managing schedules, arranging meetings, and coordinating travel arrangements.
  • Prepare and edit correspondence, presentations, and reports with a high degree of accuracy and professionalism.
  • Serve as a liaison between executives and internal/external stakeholders, maintaining confidentiality and professionalism at all times.
  • Organize and prioritize tasks and projects, ensuring timely follow-up and completion.
  • Conduct research and compile information to assist executives in decision-making processes.
  • Independently manage projects as well as fulfill assignments with limited oversight.
  • Manage and maintain executive files and records, ensuring all documents are organized and accessible.
  • Assist in planning and executing company events and meetings, including logistics and catering.
  • Mentor and train junior administrative staff as needed.

Qualifications:

  • Bachelor’s degree or equivalent experience preferred.
  • 5+ years of experience as an executive assistant or in a similar role, supporting senior-level management.
  • Exceptional organizational and time-management skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
  • Strong written and verbal communication skills.
  • Ability to work independently and as part of a team.
  • High level of discretion and professionalism in handling sensitive information.



  • Oak Brook, United States WORLDPAC Full time

    Position Overview: We are seeking a highly organized and proactive Senior Executive Assistant to support our executive team. The ideal candidate will possess exceptional communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment.Key Responsibilities:Provide comprehensive administrative support...


  • Oak Brook, Illinois, United States Lager Executive Search Full time

    Job OpportunityA prestigious national restaurant group is seeking a highly skilled and experienced Sous Chef to lead their Oak Brook location. The ideal candidate will have a proven track record of success in high-volume upscale dining environments and the ability to foster a culture of exceptional service and execution.Key Responsibilities:Develop and...

  • Executive Assistant

    1 week ago


    Oak Brook, United States Callan Associates Full time

    About the CompanyCallan Associates is one of the nation's leading Boutique Retained Senior Executive Search Consulting Firms. Founded in 1982 with a mission to deliver high-quality, personalized executive recruiting services, Callan Associates has established itself as a trusted partner to a select group of corporate clients. Based in Oakbrook, IL, the firm...


  • Oak Brook, Illinois, United States Senior Lifestyle Full time

    Senior Lifestyle Job DescriptionAs a Certified Nursing Assistant at Senior Lifestyle, you will play a vital role in providing exceptional care and support to our residents. Your responsibilities will include:Key Responsibilities:Take and record vital signs, ensuring accurate and timely documentation.Measure and record height and weight, maintaining a...

  • Hospitality Assistant

    4 months ago


    Oak Brook, United States Senior Lifestyle Full time

    Company Description Do you have HEART? We are looking for individuals who can embrace our mission to purposely brighten and enrich the lives of those we serve with HEART; Hospitality, Excellence, Appreciation, Respect & Teamwork. In this role you will be responsible for promoting and creating a culture of hospitality. Reporting to the community's Executive...

  • Executive Director

    4 weeks ago


    Stony Brook, New York, United States VITALITY Senior Living Full time

    Executive Director OpportunityAt Vitality Senior Living, we are seeking an experienced Executive Director to lead our Stonybrook Community. As a key member of our team, you will be responsible for managing the business to exceed operational and financial expectations. Key Responsibilities:• Managing the business to achieve operational and financial...


  • Oak Brook, Illinois, United States Senior Lifestyle Full time

    Job Title: Certified Nursing AssistantAt Senior Lifestyle, we are seeking a skilled and compassionate Certified Nursing Assistant to join our team.Key Responsibilities:Take and record vital signs, ensuring accurate and timely documentation.Measure and record height and weight, maintaining a thorough understanding of patient health.Calculate and record fluid...

  • Hospitality Assistant

    6 months ago


    Oak Brook, United States Senior Lifestyle Full time

    Job Description Assist the community’s team members in the achievement of the community’s First Impression goals and help the community’s staff understand how their roles relate to the successful execution of the First Impression. Assist the community’s staff in understanding the most hospitable way to interact with anyone who enters the...


  • Plano, TX, United States S+H Search Full time

    Job Title: Senior Executive AssistantLocation: Plano, TXEmployment Type: Full-timeJob Summary:We are seeking an experienced and proactive Senior Executive Assistant to support our senior leadership team in Plano, Texas. The ideal candidate is a highly organized, detail-oriented professional with exceptional communication skills and a strong ability to manage...


  • Minneapolis, MN, United States Best Buy Careers Full time

    As the Senior Executive Assistant, you will provide executive administrative support to 2-3 Executive leaders. This individual must handle a high volume of work and be comfortable with an unpredictable workflow. This role requires excellent independent judgement and discretion in handling sensitive and confidential information. The individual in this role...

  • Executive Assistant

    1 month ago


    Oak Brook, Illinois, United States Chamberlain Group Full time

    Job SummaryWe are seeking a highly skilled and organized Executive Assistant to join our team at Chamberlain Group. The successful candidate will provide administrative support to our executives, ensuring the smooth operation of our office.Key ResponsibilitiesPrepare and edit reports, correspondence, and presentationsManage multiple calendars, schedule...


  • Oak Brook, Illinois, United States Senior Lifestyle Full time

    Job SummarySenior Lifestyle is seeking a skilled Hospitality Assistant to join our team. As a Hospitality Assistant, you will play a vital role in promoting and creating a culture of hospitality within our community. This includes managing the community's first impressions and signature services, leading the development and training of staff to enhance the...


  • Dallas, TX, United States C-SUITE ASSISTANTS Full time

    Once in a Lifetime Opportunity! Senior Executive Assistant/Chief of Staff to CEO, Highly Successful Entrepreneur of Multiple Enterprises, Dallas, TexasOur client, an entrepreneurial CEO that has established multiple successful businesses including well-known brands in consumer goods, an on-line media company and a marketing arm is looking for a true “right...


  • Oak Brook, Illinois, United States Senior Lifestyle Full time

    Job SummaryThe Hospitality Assistant will play a vital role in delivering exceptional resident experiences at Senior Lifestyle communities. This position is responsible for assisting the community's staff in providing a warm and welcoming environment for residents and their guests.Key ResponsibilitiesAssist the community's staff in achieving First Impression...


  • Hercules, CA, United States Hartmann Young Full time

    Senior Executive Assistant - Cell & Gene TherapyI’m thrilled to be retained on a search for a Senior Executive Assistant or Associate Chief of Staff for a Cell & Gene Therapy start-up —an energetic, fast-paced company with a bold, “sky is the limit” mindset. This isn’t your average senior executive support role.You’ll work side-by-side with a...


  • Boston, MA, United States The Hollister Group Full time

    Our client, a Non-Profit based in Boston, is actively searching for a Senior Executive Assistant to add to their team. The ideal candidate for this role will have 5+ years of senior administrative experience supporting multiple individuals, strong calendar and project management skills, experience coordinating domestic and international travel arrangements,...


  • Oak Brook, Illinois, United States Senior Lifestyle Full time

    Job DescriptionAs a Hospitality Assistant at Senior Lifestyle, you will play a vital role in promoting and creating a culture of hospitality within our community. Your primary responsibility will be to manage the community's first impressions and signature services, ensuring that every interaction with our residents and staff is exceptional.Key...


  • Oak Brook, Illinois, United States Inspira Financial Full time

    Job SummaryAs a Senior Sales Executive at Inspira Financial, you will play a key role in building our business in the national accounts, middle markets, small group markets, distribution channel, group insurance, and specialty products areas. This role requires a strong understanding of alternative assets, including hedge funds, fund of funds, private...


  • Oak Brook, Illinois, United States Inspira Financial Full time

    About Inspira FinancialInspira Financial is a leading provider of health, wealth, retirement, and benefits solutions that strengthen and simplify the health and wealth journey. With over 7 million clients and $62 billion in assets, we work with thousands of employers, plan sponsors, recordkeepers, TPAs, and other institutional partners to help individuals...

  • Executive Assistant

    2 weeks ago


    Northbrook, IL, United States Access Search, Inc. Full time

    A reputable financial services firm is looking for an Executive/Personal Assistant to support to the CEO and other senior executives, as well as handle personal and household tasks for the CEO and their family. This is a unique opportunity to work in a fast-paced and challenging environment, while gaining invaluable experience in both the business and...