Portfolio Administrative Assistant

2 weeks ago

Kansas City MO United States VineBrook Homes, LLC Full time

Position Summary/Objective


The Portfolio Administrative Assistant is responsible for providing effective customer service for all internal and external customers by using excellent, in-depth knowledge of company products and programs as well as communicating effectively with team members.?


Essential Duties and Responsibilities



  • General support to the team on tasks, projects, organization, planning, and meetings as directed by the Portfolio Manager or Assistant Portfolio Manager
  • Greet potential and current residents and visitors, answer phones and return emails; assist them with questions and/or concerns
  • Keep records of resident's interactions or transactions, recording details of inquiries, complaints, or comments, as well as actions taken
  • Assist with resident letters/notices and ensure copies are uploaded into Yardi
  • Assists with calling resident that are delinquent on their rent
  • Provides timely and accurate information to residents
  • Provides timely feedback to the team regarding service failures or residents' concerns
  • Partners with the sales team to meet and exceed residents service expectations
  • Sending landlord/employment/service animal Verification Requests
  • Entering and uploading verifications into Yardi
  • General office up-keep and organization
  • Ordering office supplies and maintains accurate inventory
  • Assist with coordinating resident and office event planning, coordinating and execution
  • Collect /Code/Scan rental payments
  • Maintenance Department Assignments:

    • Resident work order correspondence as needed
    • Coding invoices
    • Generating POs w/ Management approval
    • Submitting approved resident charge-backs to AR


  • Special projects as assigned


Minimum Qualifications (Knowledge, Skills, and Abilities)



  2. Highly organized
  3. Strong attention to details, analytical, interpersonal and communication (verbal, written, and listening) skills
  4. Ability to multi-task
  5. Ability to thrive in a fast-paced environment
  6. Aptitude with computers, internet, network phone systems, MS Office and Salesforce
  7. Must be capable of working effectively with people from differing backgrounds/education levels
  8. 2-5 Years Experience
  9. Customer/Client Focus
  10. Problem Solving/Analysis
  11. Time Management
  12. Communication Proficiency
  13. Teamwork Orientation
  14. Technical Capacity
  15. Valid Drivers License is Required
  16. Exceptional Customer Service and Interpersonal Skills
  17. Exceptional written and oral communication skills
  18. Proficient using computers and property management software
  19. Problem solving skills
  20. Independence and autonomy


Required Education and Experience



  2. High School Diploma or equivalent
  3. Highly organized
  4. Strong attention to details, analytical, interpersonal and communication (verbal, written, and listening) skills
  5. Marketing, social media and sales experience
  6. Ability to multi-task
  7. Ability to thrive in a fast-paced environment
  8. Aptitude with computers, internet, network phone systems, MS Office and Salesforce
  9. Must be capable of working effectively with people from differing backgrounds/education levels
  10. Valid Drivers License is a requirement

Preferred Education and Experience



  2. Prior property management or real estate company experience
  3. Bilingual (Spanish Language) a plus

Supervisory Responsibility
This position has no supervisory responsibilities.


Travel


No travel is expected for this position.



Other Duties


Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.


We recognize that people come with a wealth of experience and talent beyond just the technical requirements of the job. If your experience is close to what you see listed here, please still consider applying. Diversity of experience and skills combined with passion is a key to innovation and excellence; therefore, we encourage people from all backgrounds to apply to our positions. Please let us know if you require accommodations during the interview process.


VineBrook Homes LLC (VineBrook) is proud to be an equal opportunity employer that is committed to diversity and inclusion in the workplace. VineBrook considers all applicants for employment without regard to race, color, sex, sexual orientation, gender, gender identity, age, religion, national origin, pregnancy, child or spousal support withholding, disability, marital status, genetic information, citizenship/immigration status, military/veteran status, or any other status protected by federal, state, or local law. VineBrook makes hiring decisions based solely on qualifications, merits and business needs at the time. Upon request, VineBrook will reasonably accommodate applicants with a disability who need accommodation during the application process, unless accommodation creates an undue hardship to the company. We are also a Drug Free Workplace. As permitted by law, qualified applicants will also be required to pass a drug screening before beginning employment.

  • Assistant Portfolio Administrator

    2 weeks ago

    Kansas City, United States VineBrook Homes Full time

    Position Summary/Objective We are seeking an Assistant Portfolio Administrator to provide excellent customer service to internal and external clients and support our team in various administrative tasks. Key Responsibilities Provide general support to the team as directed by the Portfolio Manager or Assistant Portfolio Manager Greet and assist potential and...

  • Portfolio Administrative Assistant

    3 weeks ago

    Kansas City, United States VineBrook Homes, LLC Full time

    Position Summary/Objective The Portfolio Administrative Assistant is responsible for providing effective customer service for all internal and external customers by using excellent, in-depth knowledge of company products and programs as well as communicating effectively with team members.    Essential Duties and Responsibilities General support to the...

  • Portfolio Administrator

    1 week ago

    Charlotte, NC, United States Social Capital Resources Full time

    Top-Tier Investment Management firm in Charlotte, NC is seeking multiple Portfolio Administrators for permanent positions!Responsibilities:Research and remediate reconciliation discrepancies daily. Requires close and frequent communication (email and phone) with counterparts at custodial banks and internal settlement team.Prepare and distribute all month-end...

  • Private Equity Portfolio Associate

    2 weeks ago

    Kansas City, MO, United States Selby Jennings Full time

    Selby Jennings is representing a Kansas City based Private Equity firm as they seek an Associate addition to their Portfolio team. This firm is generalist, covering a wide variety of industries including consumer, business services, industrials and sports among others. The Portfolio Associate will work closely with the internal Investment & Portfolio teams...

  • Assistant Portfolio Manager, Italy

    4 weeks ago

    New York, NY, United States Skurnik Wines & Spirits - New York Full time

    Skurnik Wines & Spirits is looking for NYC-based candidates interested in the Assistant Portfolio Management position. Candidates should be passionate about Italian wine and wish to develop a career path in portfolio management. This is an administrative position that reports to the Portfolio Director and consists of supporting the Sales Ambassador and...

  • Portfolio Administrator

    2 weeks ago

    Lake City, United States Jobility Talent Solutions Full time

    JOB PURPOSE (JOB SUMMARY): Under general supervision, the Portfolio Administrator II must possess a solid understanding of equity and debt instruments. This individual will develop a level of knowledge within the team enabling them to form partnerships with all key business areas and functions, in particular the trading teams. The incumbent will be...

  • Portfolio Administrator

    3 days ago

    new york city, United States Social Capital Resources Full time

    Commercial & Community Bank in Midtown, Manhattan is seeking a Portfolio Administrator for a full-time position!Responsibilities:Responsible for developing a relationship with each borrower and completing regular loan monitoring reviews.Responsible for the ongoing asset management and maintenance of the Bank’s Lending Portfolio, understanding and complying...

  • Portfolio Administrator

    6 days ago

    new york city, United States Social Capital Resources Full time

    Commercial & Community Bank in Midtown, Manhattan is seeking a Portfolio Administrator for a full-time position!Responsibilities:Responsible for developing a relationship with each borrower and completing regular loan monitoring reviews.Responsible for the ongoing asset management and maintenance of the Bank’s Lending Portfolio, understanding and complying...

  • Assistant Portfolio Manager, Italy

    2 months ago

    New York City, United States Skurnik Wines & Spirits - New York Full time

    Skurnik Wines & Spirits is looking for NYC-based candidates interested in the Assistant Portfolio Management position. Candidates should be passionate about Italian wine and wish to develop a career path in portfolio management. This is an administrative position that reports to the Portfolio Director and consists of supporting the Sales Ambassador and...

  • Portfolio Administration Coordinator

    4 weeks ago

    Oklahoma City, Oklahoma, United States MSCCN Full time

    Job SummaryAs a Portfolio Administration Coordinator at MSCCN, you will be responsible for reviewing and maintaining critical location data, including financial and contractual obligations, as part of the lease administration process. This role requires strong analytical and problem-solving skills, as well as the ability to work effectively in a fast-paced...

  • Portfolio Manager

    1 month ago

    Kansas City, Missouri, United States CrossFirst Bank Full time

    About CrossFirst BankWe are a leading financial institution with over $7.6 billion in assets, serving the financial needs of businesses, professionals, and their families in various regions. Founded in 2007, we have consistently been recognized as one of the fastest-growing and best-performing banks in the country, while maintaining excellent asset quality...

  • Portfolio Manager

    1 month ago

    Kansas City, United States CrossFirst Bank Full time

    About the Company:With over $7.6 billion in assets, CrossFirst Bank serves the financial needs of businesses, professionals and their families in Kansas City, Wichita, Oklahoma City, Tulsa, Dallas, Frisco, Fort Worth, Denver, Colorado Springs, Phoenix and Clayton, NM. Founded in 2007, CrossFirst has consistently been recognized as one of the fastest-growing...

  • Senior Portfolio Manager

    2 days ago

    Kansas City, Missouri, United States Zenith Group Management Inc Full time

    Job OverviewZenith Group Management Inc is seeking a highly skilled Senior Portfolio Manager to oversee the company's extensive apartment portfolio in the Kansas City area.Key ResponsibilitiesRent Collection and Administration: Ensure timely collection, posting, and deposit of rent and fees using online remote deposit, monitoring outstanding balances and...

  • Senior Living Portfolio Asset Manager

    2 months ago

    Kansas City, United States Tutera Senior Living & Health Care Full time

    Job Description:You could be just the right applicant for this job Read all associated information and make sure to apply.Senior Living Portfolio Asset ManagerTutera Senior Living & Health CareTutera Senior Living & Health Care is seeking a dynamic leader responsible for growing, shaping, and supporting a portfolio of senior living...

  • Senior Living Portfolio Asset Manager

    1 month ago

    Kansas City, Missouri, United States Tutera Senior Living and Health Care Full time

    Job Title: Senior Living Portfolio Asset ManagerTutera Senior Living & Health Care is seeking a dynamic leader to drive the growth and success of our senior living portfolio.Key Responsibilities:Drive operational performance of the assigned portfolio, monitoring for potential upgrades, downgrades, and credit deterioration to maximize net income and reduce...

  • Senior Living Portfolio and Asset Manager

    4 weeks ago

    Kansas City, Missouri, United States Tutera Senior Living and Health Care Full time

    Job Title: Senior Living Portfolio and Asset ManagerTutera Senior Living & Health Care is seeking a dynamic leader to grow, shape, and support a portfolio of senior living communities.Key Responsibilities:Drive operational performance of the assigned portfolio, monitoring for potential upgrades, downgrades, and credit deterioration to maximize net income and...

  • Senior Living Portfolio Asset Manager

    2 weeks ago

    Kansas City, United States Tutera Senior Living & Health Care Full time

    Job Description:Senior Living Portfolio Asset ManagerTutera Senior Living & Health CareTutera Senior Living & Health Care is seeking a dynamic leader responsible for growing, shaping, and supporting a portfolio of senior living communities.ResponsibilitiesDrive operational performance of the assigned portfolio; monitor for potential upgrades, downgrades, and...

  • Portfolio Manager

    3 weeks ago

    , MA, United States Harvard University Full time

    Job Title: Portfolio ManagerHarvard University seeks a skilled Portfolio Manager to oversee pre- and post-award activities for a portfolio of sponsored research projects. The successful candidate will report to the Assistant Director of Research Administration and provide research support for a number of research groups with complex portfolios from various...

  • Administrative Assistant

    2 weeks ago

    Boston, MA, United States FanningMasis Full time

    Administrative Assistant on a long term contract basis for highly regarded Investment firm. This role is a hybrid position and will pay $40.00 per hour. In this role, you will serve as administrative assistant for a team of investment professionals including two portfolio managers, team analysts and a director. Duties include: calendar management, travel...

  • Senior Living Portfolio Asset Manager

    4 weeks ago

    Kansas City, Missouri, United States Tutera Senior Living & Health Care Full time

    Job DescriptionTutera Senior Living & Health Care is seeking a dynamic leader to drive the growth, shaping, and support of a portfolio of senior living communities. The ideal candidate will have a strong background in real estate, finance, and operations, with a proven track record of maximizing asset value and net operating income (NOI).Key...