Administrative Coordinator

2 weeks ago

Knoxville, United States TeamHealth Full time

Job Description and Responsibilities
Join a team of dynamic, results oriented professionals

Named among "The World's Most Admired Companies" by Fortune Magazine
Named among "America's 100 Most Trustworthy Companies" by Forbes magazine
Named among "Great Places to Work" by Becker's Hospital Review

  • Career Growth Opportunities
  • Benefit Eligibility (Medical/Dental/Vision/Life) the first of the month following 30 days of employment
  • 401K program (Discretionary matching funds available)
  • Employee Assistance Program
  • Referral Program
  • Dental plans & Vision plans
  • GENEROUS Personal time off
  • Eight Paid Holidays per year
  • Quarterly incentive plans
  • Employee of the month awards with monetary gift and parking space
  • Training Programs
  • Fitness Center with personal trainer on site
  • Wellness programs
  • Flexible work schedule

JOB DESCRIPTION OVERVIEW:
This position provides administrative and clerical support to the VPO and Facility Medical Director as well as interfacing with other TeamHealth Southeast departments and client contacts, including serving as a liaison between other departments, business units and management of TeamHealth.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Performs word-processing support including letters, memos and other correspondence by preparing, drafting, writing and editing related documents
  • Serves as a departmental contact point including acting as first point of contact for incoming calls, sorting and directing incoming/outgoing correspondence, interacting and communicating with management and staff of TeamHealth, business units, managers, officers, vendors, outside contacts, etc.
  • Assist with Provider Onboarding, including serving as designated representative of TeamHealth
  • Coordinates on site and off site meetings including conference arrangements, equipment, reservations, agendas, materials, food, etc., as appropriate
  • Establish working relationships with client hospital to facilitate meetings and report completion
  • Performs calendar maintenance, resolves scheduling conflicts and coordinates with other Executive Assistants; schedules, plans and coordinates meetings and prints related materials
  • Handles travel arrangements and accommodations as needed
  • Performs office and file management functions by organizing and directing the daily administration flow, including telephone requests, file management and maintenance and calendar maintenance
  • Completes various projects such as preparing reports, spreadsheets, etc; communicates information requests and project status to management
  • Maintains monthly reporting and prepares binders
  • Prepares and processes travel reimbursement
  • Prepares presentation materials for meetings, handouts, etc.
  • Assist with Medical Records as needed
  • Performs any other unspecified tasks associated with office services as requested by the Medical Director or VPO
  • Other duties as assigned

QUALIFICATIONS / EXPERIENCE:
  • Two years of college education with emphasis in administrative, business, and communications courses or related work experience
  • Minimum three years of related administrative experience, preferably in an executive management capacity
  • Strong computer skills with intermediate skill level in Word, Excel and PowerPoint (word-processing, spreadsheet, tables, graphs), e-mail and Internet research
  • Excellent communication skills (verbal and written, with emphasis on grammatical skills)
  • Excellent organization and time management skills
  • Excellent interpersonal skills; professional demeanor with ability to interact with executive management
  • Strong problem-solving/decision-making skills
  • Ability to work with minimal direction/supervision
  • Ability to handle confidential information
  • Ability to work with multiple tasks and deadlines
  • Must be detail oriented

SUPERVISORY RESPONSIBILITIES:

  • None

PHYSICAL / ENVIRONMENTAL DEMANDS:

  • Job performed in a well-lit, modern office setting
  • Occasional lifting (30 pounds or less)
  • Frequent standing/bending/reaching/stooping
  • Frequent work on a PC/Computer
  • Occasional performance of outside errands requiring the use of personal vehicle
  • Moderate stress
  • Prolonged sitting

DISCLAIMER:

The information contained in this job description has been designated to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position.

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