Administrative Assistant

2 weeks ago

Norristown, United States Montgomery County Pennsylvania Full time
SUMMARY

The Administrative Assistant provides administrative support to the Human Resources Department, reporting directly to both the Assistant Director of Human Resources and the Chief Human Resources Officer.



ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Act as the primary point of contact for the CHRO, Director of HR, and multiple County departments, overseeing scheduling and correspondence;
  • Effectively manage both internal and external correspondence channels, encompassing mail, fax, and telephone/voicemail;
  • Administer employment records requests, including inquiries regarding tuition reimbursement, Public Student Loan Forgiveness, and various lender requests;
  • Assist the Organizational Development Specialist with new hire orientation;
  • Maintain precise time and attendance records for HR team members, process time-off requests, submit department bi-weekly timesheets, and manage the HR office schedule;
  • Assist in the initial entry of employee injury reports to the workers' compensation carrier;
  • Handle procurement orders for office supplies and equipment, ensuring the maintenance of inventory levels utilizing Infor Software;
  • Provide comprehensive clerical support, maintain personnel files, process personnel information changes, and contribute to special projects as necessary;
  • Other duties as assigned;
  • In-person position.
QUALIFICATION REQUIREMENTS

Required Minimum Education, Credential and Experience

  • Education: Minimum of GED or High School Diploma;
  • Experience: Three years of administrative experience; preferably in Human Resources.

Preferred Minimum Educational and Credential

  • Education: Associate degree in Business Administration, Human Resources or similar;
  • Experience: Three years administrative experience; preferably in Human Resources.

Other Skills

  • Ability to drive or have reliable transportation to any of the Montgomery County facilities, job fairs or other events;
  • Proficiency in both verbal and written communication, characterized by clarity, professionalism, and adaptability to various audiences, is essential for success in this role;
  • The ability to remain flexible, multitask effectively, and adapt to changing organizational needs is crucial for this role;
  • Proficient in the use of Microsoft Office Suite products with an emphasis on Word, Excel, and Outlook;
  • Experience using HRIS systems to track time and attendance, with a preference for ADP, but not mandatory.
PHYSICAL DEMANDS

The physical demands described here are representative of those that must be me by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Ability to sit, stand and walk for moderate periods of time. Occasionally may be required to do medium level and/or heavy level physical work that would include reaching, walking, pushing, pulling and lifting.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function. The noise level in the work environment is usually moderate.

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