Executive Assistant

3 weeks ago


Nashville, United States Vaco Staffing Full time
Our client located in Nashville, TN is seeking an Executive Assistant to join their team
This is an excellent opportunity for someone looking to grow their career and join a dynamic team in the healthcare industry

The Executive Assistant position is a direct hire opportunity, with an onsite schedule.

Responsibilities:
  • Providing sophisticated calendar management
  • Prioritizing inquiries and requests
  • Troubleshooting conflicts
  • Scheduling internal and external meetings
  • Setting up conference calls and video meetings as well as preparing meeting materials, and taking notes or minutes as needed.
  • Scheduling and coordinating travel on both commercial and private flights
  • Serving as the primary point of contact for internal and external constituencies on all matters pertaining to the senior executive
  • Working closely with the senior executive to keep them well informed of their schedules
  • Anticipating executives' needs in advance of meetings, conferences, etc.
  • Managing all expenses for the senior executive
  • Preparing communications
  • Coordinating meetings and retreats, replenishing office materials such as snacks, printer supplies, paper, office supplies, etc
  • Providing hospitality to all guests
  • Creating and maintaining filing systems
  • Collecting and distributing mail and managing office supplies.
  • Answering main phone line and responding to inquiries.

Qualifications:
  • Bachelor's degree or equivalent work experience
  • 3 - 5 years of experience in administrative support or project management roles.
  • Skilled in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and has excellent typing skills
  • Expert level written and verbal communication skills.

Benefits/Culture:
  • 100% employer paid benefits
  • Medical, Dental, and Vision

Job Title: Executive Assistant
Opportunity: Direct Hire
Location: Onsite Nashville
Salary: $80-90k D.O.E.
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