EXECUTIVE ADMINISTRATIVE ASSISTANT

2 weeks ago

CA United States Sumitomo Mitsui Financial Group, Inc. Full time
SMBC Group is a top-tier global financial group. Headquartered in Tokyo and with a 400-year history, SMBC Group offers a diverse range of financial services, including banking, leasing, securities, credit cards, and consumer finance. The Group has more than 130 offices and 80,000 employees worldwide in nearly 40 countries. Sumitomo Mitsui Financial Group, Inc. (SMFG) is the holding company of SMBC Group, which is one of the three largest banking groups in Japan. SMFG's shares trade on the Tokyo, Nagoya, and New York (NYSE: SMFG) stock exchanges.

In the Americas, SMBC Group has a presence in the US, Canada, Mexico, Brazil, Chile, Colombia, and Peru. Backed by the capital strength of SMBC Group and the value of its relationships in Asia, the Group offers a range of commercial and investment banking services to its corporate, institutional, and municipal clients. It connects a diverse client base to local markets and the organization's extensive global network. The Group's operating companies in the Americas include Sumitomo Mitsui Banking Corp. (SMBC), SMBC Nikko Securities America, Inc., SMBC Capital Markets, Inc., SMBC Rail Services LLC, Manufacturers Bank, JRI America, Inc., SMBC Leasing and Finance, Inc., Banco Sumitomo Mitsui Brasileiro S.A., and Sumitomo Mitsui Finance and Leasing Co., Ltd.

The anticipated salary range for this role is between $50,000.00 and $89,000.00. The specific salary offered to an applicant will be based on their individual qualifications, experiences, and an analysis of the current compensation paid in their geography and the market for similar roles at the time of hire. The role may also be eligible for an annual discretionary incentive award. In addition to cash compensation, SMBC offers a competitive portfolio of benefits to its employees.

JOB SUMMARY:

The Executive Assistant will have the ability to exercise good judgment in a variety of situations, have strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among priorities. This person must be highly organized with the ability to support multiple projects while accomplishing core responsibilities at scale. This job is based in Los Angeles, CA.

PRINCIPLE DUTIES & RESPONSIBILITIES:

  • Provide support to the office of the President and other potential C-Suite Executives.
  • Gatekeeper and gateway role, providing a bridge for smooth communication between the C-Suite Leaders/s and the business. Demonstrating leadership to maintain credibility, trust, and support.
  • Maintain multiple calendars, including scheduling meetings, coordinating appointments, speaking engagements, and travel (may include domestic and international) arrangements. Exercise discretion in committing time and evaluating needs. Arranges events, included but not limited to dinners, corporate functions.
  • Serve as a liaison receiving and screening phone calls, visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.
  • Plan, monitor and executes the day-to-day administrative tasks to ensure a smooth workflow working with business executives, as well as with internal and external clients. Provide coordination, monitoring and communication of projects and programs that might be assigned.
  • Drafts and revises memos, emails, agendas, action notes, letters, reports, presentations, and other correspondence to high-quality standards
  • Arranges all the logistics for meetings and events including the drafting of agendas; develops, compiles, and distributes presentation materials; records meeting minutes. Not limited to Board Meetings, Management Committee Meetings and other meetings through the year.
  • Welcomes guests by greeting them, in person or on the telephone, and answering or directing inquiries.
  • Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.
  • Communicates on operations and processes, and when necessary, ensures implementation.
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
  • Successfully completes critical aspects of deliverables with a hands-on approach.
  • Provides high touch quality of service within the organization and with external clients.
  • Improves quality results by conducting research and implementing problem solving skills.
  • Ensure expenses and other administrative tasks are handled and approved promptly.
  • Represents the executive by attending meetings in the executive's absence and speaking for the executive.
  • Assist with IT Access Ticket System and Ask HR Ticket System. Assist with COUPA processes.

POSITION SPECICATIONS:

  • 5+ years of administrative experience in a tech or finance environment with 3+ of those years supporting at the executive level.
  • BA/BS or equivalent work experience, high school diploma or GED required.
  • Outstanding organizational skills with high attention to detail.
  • Excellent written/verbal communication skills.
  • A team player's attitude.
  • Flexibility and adaptability in the face of changing priorities.
  • Outstanding people skills, with the ability to effectively interact with all levels of an organization.
  • A positive, polished attitude.
  • Resilience in the face of adversity.
  • A basic understanding of the banking industry.
  • Comfort with Microsoft Office products.
  • A strong sense of urgency and the desire to do the right thing.
  • Discretion when dealing with confidential information.
  • Presentation Skills.
  • PREFERRED:
  • DocuSign and Coupa experience.

SMBC's employees participate in a hybrid workforce model that provides employees with an opportunity to work from home, as well as, from an SMBC office. SMBC requires that employees live within a reasonable commuting distance of their office location. Prospective candidates will learn more about their specific hybrid work schedule during their interview process.

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law. SMBC provides reasonable accommodations for employees and applicants with disabilities consistent with applicable law. If you need a reasonable accommodation during the application process, please let us know at accommodations@smbcgroup.com.

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