Executive Administrator, Dir.

4 weeks ago

San Francisco CA United States FHLBank San Francisco Full time
Job Description:

Primary Responsibilities:

Provides comprehensive managerial and administrative support to the President and Chief Executive Officer (the “CEO”); effectively communicates with officials of the FHLBank System, Board of Directors (Board) and Leadership Team (LT) of the FHLBank San Francisco (the “Bank”), the Federal Finance Housing Agency (FHFA; regulator), and other outside financial services regulators and organizations, and general contacts. Oversees and ensures the most effective and efficient day-to-day operations of the Office of the President.

Reporting Relationships:

This position reports directly to the CEO.

Responsibilities:

Provides executive level administrative support to the CEO. Manages complex CEO travel calendar, including transportation, hotel accommodations, travel itineraries, business engagements, etc.
In partnership with Workplace Services, coordinates a variety of Board, external and internal events and leadership meetings, including logistics and agenda preparation.
Responsible for expense management, including processing reimbursements, tracking expenses, maintaining accurate records.
Prepares and monitors annual budgets for the Office of the President.
Provides assistance as needed to the Legal Department to plan Board and other related meetings.
Works closely with the CEO, Leadership Team, and the Board on confidential matters requiring the utmost discretion and sound judgment.
Oversees and manages the daily business of the Office of the President, ensuring smooth and effective departmental operations.
Manages special projects related to the Office of the President.
Facilitates and coordinates communications between the CEO and Bank management/staff through timely updates to the CEO regarding the status of issues, projects and other pertinent matters.
Follows up on projects pertaining to the Office of the President.
Presents an excellent image for the Bank and the Office of the President through professional, supportive, and collaborative relations with industry representatives, the FHLBank System officials, Bank employees and Board members, as well as with representatives of public and private industry groups.

Experience/Education/Skills/Knowledge:

Minimum of ten years related experience.
College degree preferred.
Advanced MS Office Suite skills. Exceptional written and oral communication skills.
Ability to exercise good judgment in a variety of situations, with strong managerial, organizational, communications, and administrative skills.
Working knowledge of business issues affecting the Bank, the FHLBank System, and the financial services industry in general, preferred.
Utmost diplomacy, tact, discretion, sound judgment, and the ability to effectively facilitate or delegate work and monitor its progress to timely completion.

SALARY RANGE: $135K - $155K

The Federal Home Loan Bank of San Francisco is an Equal Employment Opportunity employer and is committed to a diverse workforce. We value and actively seek to recruit, develop, and retain individuals with varied backgrounds and experiences reflecting the full diversity of the communities that we serve. It is the policy of the Bank to comply with all applicable laws concerning the employment of persons with disabilities.

Salary ranges reflect the base salary that the Bank reasonably expects to pay for a given role and is not inclusive of annual incentive award opportunities, retirement benefits or the value of other health and welfare or other ancillary benefits. We consider many factors when determining base salaries such as individual background and experience, the competitive environment, education, particular skill set(s), and industry and institutional knowledge.

The Bank is committed to offering all team members challenging and engaging work with market competitive pay, retirement, and benefit offerings. In support of this commitment, the Bank routinely engages in market competitive benchmarking surveys and analysis to ensure our team members continue to be paid fairly and competitively.

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