Executive Administrative Assistant Needed Immediately

3 weeks ago


San Diego CA, United States Boutique Recruiting Full time

A leading biotech company in San Diego, CA is searching for a sharp and adaptable Executive Assistant to support its busy Chief Executive Officer They are looking for a polished and dependable professional with at least 7 years of supporting C-suite executives while simultaneously managing office operations in a fast-paced, FDA-regulated environment. This role is perfect for candidates who are interested in gaining exposure to the biotech industry and desire a meaningful career that contributes to the development of ground-breaking medical treatments. The position is temp-to-hire with the potential to convert in the future and offers a Friday work-from-home hybrid schedule. Executive Assistant Responsibilities:
Oversee office operations, including supply orders and staffing
Set up protocols for telephones and filing systems
Maintain company calendar and staff schedules
Supervise the receptionist for efficient office functions
Manage domestic and occasional international travel for the CMO (2-3 trips per month)
Coordinate and oversee office events, ensuring proper event management
Maintain document accuracy through proper scanning and archiving
Executive Assistant Requirements:
7-10 years of experience as an Executive Assistant supporting C-suite executives and managing office operations simultaneously
Proficient in Microsoft Outlook, Word, and Excel (intermediate level)
Bachelor's degree preferred
Experience in FDA-regulated environments (medical devices/pharmaceuticals)
Amazing benefits offered from BTQ for temp employees
Competitive hourly rate
Support ground-breaking medical treatments



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