EXECUTIVE ASSISTANT, SEAPORT ENTERTAINMENT

3 weeks ago

New York NY USA, United States Howard Hughes Corporation Full time
Howard Hughes Holdings has formed Seaport Entertainment Group (SEG), a division comprising the company's entertainment-related assets in New York and Las Vegas-including the Seaport in Lower Manhattan and the Las Vegas Aviators Triple-A Minor League Baseball team, as well as the company's ownership stake in Jean-Georges Restaurants and its 80% interest in the air rights above the Fashion Show Mall, which are intended to be used to create a new casino on the Las Vegas Strip.

Howard Hughes Holdings Inc. is establishing Seaport Entertainment with the intention of completing its spinoff as a publicly traded company by year-end 2024. The planned separation of Seaport Entertainment from Howard Hughes would allow the new company to operate independently as a pure-play entertainment enterprise, equipped with a robust team of industry leaders to ensure its long-term success.

The Role

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the CFO, CHRO, and GC, and their respective teams. This role is critical in ensuring the smooth operation of these departments by managing calendars, scheduling meetings, handling expenses, and overseeing various operational tasks.

What You Will Do:

Calendar & Scheduling:

* Manage and maintain calendars for the CFO, CHRO, and CLO, ensuring efficient scheduling and minimal conflicts.

* Schedule appointments, meetings, conference calls, and travel arrangements, prioritizing based on urgency and importance.

* Anticipate scheduling needs and proactively block time for focused work or strategic planning.

* Communicate effectively with internal and external contacts to confirm appointments and manage changes.

Expense Management:

* Process expense reports for the CFO, CHRO, and CLO in a timely and accurate manner.

* Maintain expense tracking tools and ensure compliance with company policies.

* Reconcile expense accounts and resolve any discrepancies.

Operational Support:

* Prepare presentations, agendas, and other meeting materials for the executives and their teams.

* Draft and proofread correspondence, including emails, letters, and reports, as needed.

* Manage travel arrangements, including booking flights, hotels, and transportation.

* Maintain filing systems (physical or electronic), as needed.

* Order and manage office supplies.

* Anticipate the needs of the executives and proactively address them.

Communication & Collaboration:

* Manage email communication for the executives, prioritizing and responding to inquiries when necessary.

* Liaise with internal and external stakeholders on behalf of the executives.

* Maintain a professional and confidential demeanor at all times.

Qualifications:

* Bachelor's degree in Business Administration, or a related field (preferred).

* Minimum 3-5 years of experience as an Executive Assistant or similar administrative role.

* Proven ability to manage multiple tasks simultaneously and prioritize effectively.

* Excellent organizational, communication, and interpersonal skills.

* Strong attention to detail and ability to maintain accuracy in all tasks.

* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

* Experience with expense management software (a plus).

* Ability to work independently and take initiative.

* Discretion and ability to maintain confidentiality.

This job description is not meant to be an all-inclusive list of the duties and responsibilities of this job. Other related duties and responsibilities may be assigned. The Howard Hughes Corporation reserves the right to change or modify job duties as necessary based on business necessity. Compensation: $75-100K plus benefits.

NOTICE TO THIRD PARTY AGENCIES

Please note that Howard Hughes Holdings does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, HHH will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, HHH explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Howard Hughes Holdings.

  • Executive Assistant, Seaport Entertainment

    3 weeks ago

    New York, United States Howard Hughes Corporation Full time

    Howard Hughes Holdings has formed Seaport Entertainment Group (SEG), a division comprising the company's entertainment-related assets in New York and Las Vegas-including the Seaport in Lower Manhattan and the Las Vegas Aviators Triple-A Minor League Baseball team, as well as the company's ownership stake in Jean-Georges Restaurants and its 80% interest in...

  • HRIS Manager

    1 month ago

    New York, United States Howard Hughes Corporation Full time

    HRIS Manager -Seaport Entertainment The Howard Hughes name is synonymous with entrepreneurial vision, tenacity and a pioneering spirit-values still embodied by The Howard Hughes Corporation today. While Hughes' passion for aviation and the silver screen are legendary, it was his investment in real estate that forms the bedrock of the company. At the core of...

  • Executive Chef

    1 month ago

    New York, United States The 33 Seaport Hotel NYC Full time

    DescriptionCrescent Hotels & Resorts has an immediate opening for a luxury boutique hotel, the 33 Seaport Hotel NYC. We are seeking an individual to fill the position of Executive Chef, who has a demonstrated ability to lead culinary team and mentor individuals to reach their full potential. Crescent Hotels and Resorts is the industry leader in hotel...

  • Executive Chef

    1 month ago

    New York, New York, United States The 33 Seaport Hotel NYC Full time

    Crescent Hotels & Resorts has an immediate opening for a luxury boutique hotel, the 33 Seaport Hotel NYC. We are seeking an individual to fill the position of Executive Chef, who has a demonstrated ability to lead culinary team and mentor individuals to reach their full potential. Crescent Hotels and Resorts is the industry leader in hotel management and we...

  • Assist General Manager

    3 days ago

    New York, United States 33 Seaport Hotel NYC Full time

    **Assistant General Manager - Hotel and Restaurant** **Reports to**: Hotel General Manager **JOB DESCRIPTION** **JOB SUMMARY**: Assist the General Manager in leading the Hotel & Restaurant teams in the development and implementation of property-wide strategies at 33 Hotel, a 5-Star Luxury Boutique Property, located in NYC’s Historic Seaport...

  • Entertainment Publicity Account Coordinator

    2 days ago

    New York, United States imPRint Full time

    Company DescriptionimPRint is a top-tier, full-service entertainment and personal publicity agency specializing in actors and musicians with offices in Los Angeles and New York City. We provide strategic and innovative PR solutions for clients in the entertainment industry.Role DescriptionThis is a full-time, on-site role as an Entertainment Publicity...

  • Executive Assistant II

    5 days ago

    New York, United States First Tek, Inc. Full time

    Top 3 Skills : A minimum of 3+ years of previous Executive Assistant experience on a high-volume entertainment desk at an agency, studio, network, production company, etc, Strong proficiency with Microsoft Word, PowerPoint(manager stressed how great it would be to have this experience), Excel, Outlook and Google Docs/Spreadsheets Other Skills/Nice...

  • Executive Personal Assistant

    2 weeks ago

    New York, United States Ascendo Resources Full time

    Growing financial services firm in NY, NY is seeking an Executive Personal Assistant to support the CEO. This is an on-site position with a competitive compensation and benefits. The ideal Executive Personal Assistant holds the following:3+ years as an executive assistantHolds a bachelors degreeTechnically Savvy; proficient with Excel and PowerPoint.The day...

  • Executive Personal Assistant

    2 weeks ago

    New York, United States Ascendo Resources Full time

    Growing financial services firm in NY, NY is seeking an Executive Personal Assistant to support the CEO. This is an on-site position with a competitive compensation and benefits. The ideal Executive Personal Assistant holds the following:3+ years as an executive assistantHolds a bachelors degreeTechnically Savvy; proficient with Excel and PowerPoint.The day...

  • Executive Personal Assistant

    3 days ago

    New York, United States Ascendo Resources Full time

    Growing financial services firm in NY, NY is seeking an Executive Personal Assistant to support the CEO. This is an on-site position with a competitive compensation and benefits. The ideal Executive Personal Assistant holds the following:3+ years as an executive assistantHolds a bachelors degreeTechnically Savvy; proficient with Excel and PowerPoint.The day...

  • Entertainment Tax Manager

    2 weeks ago

    New York, NY, United States CyberCoders Full time

    New York, NY Full-time $140,000.00 - $200,000.00Posted 05/10/2024Founded in 1967, are a leading full-service business management firm for an exclusive assortment of entertainers, executives and select high net worth individuals. Our 30 partners and over 600 staff members deliver comprehensive financial services in the fields of music, motion pictures,...

  • Assistant, Talent

    4 weeks ago

    New York, United States Cartier Full time

    KEY RESPONSIBILITIES Assistant, Talent & Entertainment (Temporary) At Cartier North America, we are proud to employ talent from many different backgrounds, experiences, and identities. We believe that when diversity and inclusion are fully embraced and empowered, creativity and knowledge emerge to deliver excellence. We continue to work towards...

  • Media & Entertainment Contract Attorney

    4 weeks ago

    New York, United States Russell Tobin Full time

    Title: Media & Entertainment Contract AttorneyLocation: preference for location in greater New York City areaContract Length: ~5 monthsHourly Pay Rate: $60/hourGlobal media, technology, and commerce company is currently seeking a junior media and entertainment-focused attorney to join on a contract basis. Reporting to the Senior Corporate Counsel, you'll...

  • Media & Entertainment Contract Attorney

    4 weeks ago

    New York, United States Russell Tobin Full time

    Title: Media & Entertainment Contract AttorneyLocation: preference for location in greater New York City areaContract Length: ~5 monthsHourly Pay Rate: $60/hourGlobal media, technology, and commerce company is currently seeking a junior media and entertainment-focused attorney to join on a contract basis. Reporting to the Senior Corporate Counsel, you'll...

  • Executive Assistant to CEO

    2 days ago

    New York, United States Advice Personnel Full time

    Executive Assistant to CEOOur client is seeking a highly qualified and experienced Executive Assistant to provide dedicated support to their CEO, a distinguished and accomplished businessman with a global portfolio in real estate, hospitality, and entertainment. The ideal candidate will be organized, detail-oriented, and possess the confidence to navigate a...

  • Executive Assistant

    1 week ago

    New York, United States Atlas Search Full time

    Job DescriptionJob DescriptionOur client is a global financial technology and professional services firm that specializes in delivering post-investment and enterprise data management solutions to some of the world's most sophisticated financial institutions. They are looking to hire an Executive Assistant to join their team and provide support to...

  • Starpower - Director, Entertainment and Influencer

    3 days ago

    New York, United States W2O Group Full time

    Working at Real Chemistry and in the healthcare industry isn’t just a job for us. We got into this field for different reasons, but we all stay for the same reason - to uncover insights, make meaningful connections, infuse creativity, and improve the patient experience by transforming healthcare through AI and ideas. Real Chemistry creates the world...

  • Executive Assistant

    3 hours ago

    New York, United States US Tech Solutions Full time

    Title- Executive AssistantLocation- NewYork, NYDuration- 06 months contractThe ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive...

  • Executive Assistant

    2 weeks ago

    New York, United States Cypress HCM Full time

    Executive AssistantWe are seeking an experienced and dynamic Executive Assistant to provide comprehensive support to the Executive Vice President (EVP) of Programming Operations. In this role, you will be responsible for managing the EVP's administrative tasks, coordinating meetings and travel arrangements, and ensuring smooth communication within and...

  • Executive Assistant

    1 week ago

    New York, United States Cypress HCM Full time

    Executive AssistantWe are seeking an experienced and dynamic Executive Assistant to provide comprehensive support to the Executive Vice President (EVP) of Programming Operations. In this role, you will be responsible for managing the EVP's administrative tasks, coordinating meetings and travel arrangements, and ensuring smooth communication within and...