Executive Assistant II

1 month ago

New York, United States First Tek, Inc. Full time


Top 3 Skills :
A minimum of 3+ years of previous Executive Assistant experience on a high-volume entertainment desk at an agency, studio, network, production company, etc, Strong proficiency with Microsoft Word, PowerPoint(manager stressed how great it would be to have this experience), Excel, Outlook and Google Docs/Spreadsheets
Other Skills/Nice to Haves: Entertainment/Media Exp

EXECUTIVE ASSISTANT ROLE DESCRIPTION PROGRAMMING OPERATIONS

We are seeking an experienced and dynamic Executive Assistant to provide comprehensive support to the Executive Vice President (EVP) of Programming Operations. In this role, you will be responsible for managing the EVP's administrative tasks, coordinating meetings and travel arrangements, and ensuring smooth communication within and outside the department. The ideal candidate is highly organized, detail-oriented, and adept at multitasking in a fast-paced environment.

Key Responsibilities:
1. Administrative Support:
" Manage the EVP's calendar, schedule appointments, and coordinate meetings, both internally and externally.
" Prepare and edit correspondence, presentations, and other documents as needed.
" Handle phone calls, emails, and inquiries with professionalism and discretion.

2. Travel Coordination:
" Arrange domestic and international travel accommodations, including flights, hotels, and transportation.
" Prepare detailed itineraries and travel agendas, ensuring all arrangements align with the EVP's preferences and business objectives.

3. Departmental Liaison:
" Serve as a primary point of contact for internal and external stakeholders, including senior executives, department heads, and external partners.
" Facilitate communication and information flow between the EVP's office and various departments, ensuring timely responses to inquiries and requests.

4. Project Management:
" Assist the EVP in overseeing various projects and initiatives within Programming Operations and related departments, including Business & Legal Affairs, Talent Relations, and Physical Production.
" Track project milestones, deadlines, and deliverables, providing regular updates and reports to the EVP as needed.

5. Special Projects and Events:
" Coordinate special projects, events, and industry engagements on behalf of the EVP, collaborating with cross-functional teams to ensure successful execution.
" Prepare materials, agendas, and presentations for meetings, conferences, and industry events attended by the EVP.

BASIC QUALIFICATIONS:
" A minimum of 3+ years of previous Executive Assistant experience on a high-volume entertainment desk at an agency, studio, network, production company, etc.
" Flexibility to adapt to changing priorities and work independently with minimal supervision.
" Passion for television, and desire for a career in development/programming
" Forward thinker who will anticipate needs of the executive
" Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectively.
" Must have excellent communication skills including verbal and written.
" Capacity to engage professionally with peers, associates, executives at every level.
" Strong proficiency with Microsoft Word, PowerPoint, Excel, Outlook and Google Docs/Spreadsheets
" Solution oriented

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