Executive Assistant, Seaport Entertainment

3 weeks ago

New York, United States Howard Hughes Corporation Full time

Howard Hughes Holdings has formed Seaport Entertainment Group (SEG), a division comprising the company's entertainment-related assets in New York and Las Vegas-including the Seaport in Lower Manhattan and the Las Vegas Aviators Triple-A Minor League Baseball team, as well as the company's ownership stake in Jean-Georges Restaurants and its 80% interest in the air rights above the Fashion Show Mall, which are intended to be used to create a new casino on the Las Vegas Strip.

Howard Hughes Holdings Inc. is establishing Seaport Entertainment with the intention of completing its spinoff as a publicly traded company by year-end 2024. The planned separation of Seaport Entertainment from Howard Hughes would allow the new company to operate independently as a pure-play entertainment enterprise, equipped with a robust team of industry leaders to ensure its long-term success.

The Role

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the CFO, CHRO, and GC, and their respective teams. This role is critical in ensuring the smooth operation of these departments by managing calendars, scheduling meetings, handling expenses, and overseeing various operational tasks.

What You Will Do:

Calendar & Scheduling:

* Manage and maintain calendars for the CFO, CHRO, and CLO, ensuring efficient scheduling and minimal conflicts.


* Schedule appointments, meetings, conference calls, and travel arrangements, prioritizing based on urgency and importance.


* Anticipate scheduling needs and proactively block time for focused work or strategic planning.


* Communicate effectively with internal and external contacts to confirm appointments and manage changes.



Expense Management:

* Process expense reports for the CFO, CHRO, and CLO in a timely and accurate manner.


* Maintain expense tracking tools and ensure compliance with company policies.


* Reconcile expense accounts and resolve any discrepancies.



Operational Support:

* Prepare presentations, agendas, and other meeting materials for the executives and their teams.


* Draft and proofread correspondence, including emails, letters, and reports, as needed.


* Manage travel arrangements, including booking flights, hotels, and transportation.


* Maintain filing systems (physical or electronic), as needed.


* Order and manage office supplies.


* Anticipate the needs of the executives and proactively address them.



Communication & Collaboration:

* Manage email communication for the executives, prioritizing and responding to inquiries when necessary.


* Liaise with internal and external stakeholders on behalf of the executives.


* Maintain a professional and confidential demeanor at all times.



Qualifications:

* Bachelor's degree in Business Administration, or a related field (preferred).


* Minimum 3-5 years of experience as an Executive Assistant or similar administrative role.


* Proven ability to manage multiple tasks simultaneously and prioritize effectively.


* Excellent organizational, communication, and interpersonal skills.


* Strong attention to detail and ability to maintain accuracy in all tasks.


* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).


* Experience with expense management software (a plus).


* Ability to work independently and take initiative.


* Discretion and ability to maintain confidentiality.



This job description is not meant to be an "all-inclusive" list of the duties and responsibilities of this job. Other related duties and responsibilities may be assigned. The Howard Hughes Corporation reserves the right to change or modify job duties as necessary based on business necessity. Compensation: $75-100K plus benefits.

NOTICE TO THIRD PARTY AGENCIES

Please note that Howard Hughes Holdings does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, HHH will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, HHH explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Howard Hughes Holdings.

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