Facilities Coordinator

1 week ago

Boston, United States Samuels & Associates Full time

Job Summary: The Facilities Coordinator will play a crucial role in the daily operations of our commercial properties. This position requires a proactive, detail-oriented individual who can manage multiple tasks, coordinate with various stakeholders, and ensure that all facilities are maintained to the highest standards.


Duties & Responsibilities:


Maintenance and Repairs:

  • Coordinate and oversee routine maintenance and repairs of building systems, including HVAC, plumbing, electrical, and general building upkeep.
  • Schedule and supervise contractors and vendors to ensure timely completion of work.
  • Perform regular inspections to identify issues and address them promptly.


Tenant Services:

  • Act as the primary point of contact for tenant service requests, ensuring timely and effective resolution.
  • Maintain positive relationships with tenants by addressing their concerns and providing exceptional customer service.


Safety and Compliance:

  • Ensure all properties comply with local, state, and federal regulations, including health and safety standards.
  • Develop and implement safety protocols and emergency response plans.
  • Conduct regular safety audits and drills.


Budget Management:

  • Assist in the preparation and management of the facilities budget.
  • Track expenses and ensure cost-effective management of resources.
  • Provide input on capital improvement projects and long-term maintenance planning.


Vendor Management:

  • Establish and maintain relationships with vendors and service providers.
  • Negotiate contracts and agreements to secure the best terms and conditions.
  • Monitor vendor performance to ensure quality service delivery.


Administrative Tasks:

  • Maintain accurate records of maintenance activities, service requests, and inspections.
  • Prepare reports and documentation as required by management.
  • Assist with other administrative tasks as needed.


Maintenance Technician Responsibilities

  • Accompany and supervise vendors on any in-unit or common area service requests and ensure items are completed on scheduled
  • Leave commercial space clean and tidy during work and after completing
  • Complete tasks in accordance with schedule
  • Monitor routine maintenance items such as area light bulbs, heating/cooling, paint, trash, etc.
  • Maintain building equipment (BMS)


Skills, Education & Experience:

  • High School diploma or equivalent required.
  • Minimum of 3 years of experience in facilities management, property management, or a related role, preferably within commercial real estate.
  • Strong knowledge of building systems, maintenance procedures, and safety regulations.
  • Excellent communication and interpersonal skills.
  • Ability to manage multiple tasks and prioritize effectively.
  • Proficiency in Microsoft Office Suite and facilities management software.
  • Strong problem-solving skills and attention to detail.


Commitment to Diversity Equity and Inclusion: 

We believe that diversity and inclusion among our teammates are critical to our success, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.           

We are committed to building a team that represents a variety of backgrounds, perspectives, and skills.


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