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Facilities Operations Coordinator

2 months ago

Boston, Massachusetts, United States Harbor Health Services Full time

About Harbor Health Services

Harbor Health Services is a leading healthcare organization dedicated to providing high-quality medical, behavioral health, dental, and support services to our community members. Our mission is to help individuals reach their full potential through access to local, affordable services that promote health.

Job Summary

We are seeking a skilled Facilities Operations Coordinator to join our team at our Corporate Offices. The successful candidate will be responsible for ensuring that our buildings, grounds, and maintenance systems are well-maintained, accessible, and safe for patients and staff.

Key Responsibilities

  • Develop and implement Request For Proposals (RFPs) for specific projects, ensuring compliance with regulatory requirements.
  • Implement corrective actions to address safety issues and ensure compliance with OSHA, JCAHO, Fire Department, and other regulatory health and safety requirements.
  • Coordinate emergency services and repairs to building systems, including minor painting, cleaning, and miscellaneous repairs.
  • Manage and maintain the Building Security Access Cards System, enforcing access levels and ensuring that all visitors, vendors, and staff wear Harbor-issued identification badges.
  • Coordinate snow removal, disposal of confidential documentation, and landscaping and cleaning services.
  • Ensure that walkways, driveways, and other access routes are clear and accessible, and maintain a safe and healthy environment for all customers.
  • Responsible for litter control in and around grounds.

Requirements

  • Degree or certificate from an accredited vocational/technical school beyond the secondary level.
  • 5 years of facilities maintenance experience, with inventory management experience preferred.
  • Proven general trade knowledge of building engineering, HVAC, plumbing, carpentry, landscaping, and electrical systems.
  • Proven knowledge of local, state, and federal licensing regulations and permit requirements.
  • Current, valid Driver's License.
  • Ability to work effectively with vendors and tradespeople.
  • Proven experience in vendor management and bid procurement.
  • Excellent customer service skills.
  • Ability to work independently with minimal supervision.
  • Intermediate math skills.
  • Basic to intermediate skills with Microsoft Office applications, including Excel, Word, and Outlook.
  • Must carry phone and respond to a call or text when on call.
  • Flexible work hours, including some weekend, nights, and early mornings.
  • Excellent verbal and written communication skills.
  • OSHA 10 or OSHA 30 preferred.
  • Must obtain DOT Hazardous Waste Material Certification within the first 30 days of employment.

Equal Employment Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.