Facilities Coordinator

6 months ago

Boston, United States Harbor Health Services Full time

Harbor Health Services  is an innovative, growing, mission-based organization that lives, serves and collaborates with our community members to achieve our mission to help individuals reach their full potential through access to local, affordable services that promote health. Harbor provides medical, behavioral health, dental, and support services to more than 34,000 patients in Boston, the South Shore, and Cape Cod. Harbor Health also operates two Programs for All-Inclusive Care for the Elderly in Mattapan and Brockton, providing comprehensive healthcare, transportation and social services for more than 450 frail elders who continue to live with dignity and independence in the community and a Woman, Infants and Children (WIC) Nutrition Program. We are seeking a talented Facilities Coordinator to join our team at our Corporate Offices. Position is located at 1135 Morton Street in Mattapan, hours are Monday - Friday, 8:30 AM to 5:00 PM. 

Harbor Health offers an excellent, comprehensive benefits package including Health, Dental, Vision, Life, & Disability insurance, 403b Savings Plan, Generous Paid Time Off plus 11 additional Holidays and much more 

Role: 

Under the direction of the Director of Facilities or as assigned, the Facilities Coordinator is responsible for ensuring that buildings, grounds and all relevant maintenance systems (water, heat, a/c, plumbing, etc.) are maintained in good working condition, are accessible to patients and staff during hours of operation and are maintained at acceptable levels of safety. 

Responsibilities: 

Develops and implements Request For Proposals (RFP) for specific projects as per protocol and issues notifications to appropriate trades/publications and Facilities Director for review. Either is appointed Safety Officer or works under the direction of the Safety Officer implementing specific corrective actions to ameliorate safety issues and to ensure compliance with OSHA, JCAHO, Fire Department and other regulatory health and safety requirements. During emergency operations, may be required to report to work or remain at work until issue is mitigated. Picks up and drops off of mail, equipment and other items as needed and distribute to all sites to include Daniel Driscoll-Neponset Health Center, Geiger Gibson Community Health Center (Dorchester), Elder Service Plan (Brockton) Harbor Community Health Center-Plymouth and Hyannis, Ellen Jones Community Dental Center (Dennis) and Morton Street (Mattapan) as dictated by needs of site and/or at the direction of the Director of Facilities.  Provides Safety Training annually for all employees as required. Maintains all electronic records/data and receipts for projects. Works with staff and outside vendors on an ongoing basis to communicate, prior to work commencing, the specific nature and details of the work/project and implement a plan to mitigate impact on facility operations. Ensures that the scope follows compliance with applicable state and federal regulations governing the various aspects of the project. Maintains current Safety Data Sheets (SDS) for the agency and manifests along with the coordination of the disposal of hazardous materials and wastes. Identifies and corrects fire code violations, schedules annual Fire Inspections with the local fire department and maintains record of certification. Ensures all facility ground maintenance and mechanical systems are operational and in compliance with federal and state regulations for all sites including but not limited to elevators, automated doors, panic buttons, security alarms, video cameras, etc. assuring regularly scheduled audits. Secures all interior and exterior building doors and windows to ensure building security. Manages and maintains the Building Security Access Cards System enforcing all visitors, vendors, and staff wear Harbor issued Identification Badges; activates and deactivates cards as well as assigns levels of access. Coordinates on call emergency services and repairs to building systems including but not limited to performing minor painting, cleaning and miscellaneous repairs to floor, walls, etc. along with plumbing, electrical and minor mechanical repair of equipment. Responsible for snow removal (including plowing/shoveling and salt distribution either performed personally as needed or by contractor), coordination of disposal of Confidential documentation, and landscaping and cleaning services. Maintains Storeroom Inventory, office furniture in good repair and as needed arranges for repair/replacement with vendors along with assisting/coordination of the delivery of supplies to all areas. Ensures that walkways, driveways, and other access routes are clear and accessible and maintained as such to ensure safety for all customers (with attention to handicapped access ramps, parking, etc.) Responsible for litter control in and around grounds.

Physical Demands: 

Must be able to lift heavy boxes and move furniture Must be able to lift a minimum of 50 lbs. with assistive equipment Frequent moving including but not limited to walking, climbing stairs, climbing ladders, pushing, standing, kneeling, reaching, stooping, crouching, and bending at least 80% of the time Must be able to tolerate environment and/or temperature changes i.e. snow, rain, heat, wind etc. Able to operate hand and power tools Must be able to travel timely and efficiently between Harbor Health sites 

Requirements: 

Degree or certificate from an accredited vocational/technical school beyond the secondary level 5 years of facilities maintenance experience preferred, Inventory management experience preferred  Proven general trade knowledge of building engineering, HVAC, plumbing, carpentry, landscaping and electrical systems Proven knowledge of local, state and federal licensing regulations and permit requirements Must have a current, valid Driver’s License  Ability to work effectively with vendors and trades people Proven experience in vendor management and bid procurement Proven ability to develop RFPs and read proposals Excellent customer service skills Ability to work independently with minimal supervision  Intermediate math skills Basic to intermediate skills with Microsoft Office applications including but not limited to Excel, Word, Outlook Must carry phone and respond to a call or text when on call Flexible work hours (some weekend, nights, early mornings required) Excellent verbal and written communication skills  OSHA 10 or OSHA 30 preferred Must obtain DOT Hazardous Waste Material Certification within the first 30 days of employment

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

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