Executive Assistant

3 weeks ago

Birmingham, United States Trillion Communications Corp Full time

The Executive Assistant will provide high-level administrative support to our C-suite executives while also managing projects. This role requires exceptional organizational skills, attention to detail, and he ability to handle multiple tasks simultaneously. The ideal candidate will possess a combination of project management skills and leadership experience, enabling them to effectively support the executive team across various functions.


Duties and Responsibilities

Executive/Business Support

  • Coordinate a wide-range of activities that support the entire Executive Team
  • Assist in planning and executing special events, fundraisers, and promotional activities in collaboration with the executive tea
  • Perform confidential, clerical and administrative functions
  • Screen and manage incoming emails, correspondences, and calls, prioritizing and responding on behalf of the executives when appropriate
  • Draft, prepare, coordinate and review executive-level presentations, reports, and correspondence
  • Completing/preparing expense reports
  • Coordinate and manage the executives' daily calendar, scheduling appointments, meetings, and events efficiently to optimize their time
  • Anticipate and resolve scheduling conflicts and keep executives informed of any changes promptly
  • Managed and replenish office supplies and materials
  • Conduct research and compile data to support executive decision-making and strategic planning
  • Data-entry: pulling and up update financial reports/databases
  • Support A/P with vendor inquiries (as needed)
  • Prepare meeting materials, agendas, and presentations, ensuring executives are well-prepared for all engagements
  • Attend meetings, take accurate minutes, and follow-up on action items to ensure timely completion


Travel and Logistics

  • Arrange all travel arrangements, including flights, accommodations, transportation, and itineraries for trips and conferences.
  • Composing and preparing correspondence; arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings


Communication and Coordination:

  • Screen and manage incoming emails, correspondence, and calls, prioritizing and responding on behalf of the executives when appropriate
  • Draft, prepare, coordinate and review executive-level presentations, reports, and correspondence.


Personal Support

  • Managed personal appointments, reservations, and other commitments
  • Handle personal correspondence and maintain confidentiality
  • Assist with personal errands, such as scheduling appointments, travel, support community volunteer/board activities
  • Coordinate family events, travel, and other personal arrangements
  • Act as a liaison between the executive and household staff, as needed
  • Provide support for personal project and initiatives as requested

   

Confidentiality and Discretion:

•  Handle sensitive and confidential information with utmost discretion and professionalism


Miscellaneous Support:

  • Provide general administrative support, including organizing documents and filing; submitting expense reports, places orders for supplies and equipment, tracks orders and reconciles; support onboarding process.
  • Processing and updating financial records utilizing Microsoft GP (Great Plains)


Qualifications

  • Bachelor's degree or equivalent experience is preferred
  • Proficient in Microsoft Office suite
  • Experience in managing multiple priorities, administrative coordination, and logistics
  • Well-organized, detail-oriented, ability to multi-task with great follow-up skills
  • Strong written and verbal communication skills
  • Strong Analytical Skills

  • Executive Assistant

    3 weeks ago

    Birmingham, United States Trillion Communications Corp Full time

    The Executive Assistant will provide high-level administrative support to our C-suite executives while also managing projects. This role requires exceptional organizational skills, attention to detail, and he ability to handle multiple tasks simultaneously. The ideal candidate will possess a combination of project management skills and leadership experience,...

  • Executive Assistant

    3 weeks ago

    Birmingham, United States Trillion Communications Corp Full time

    The Executive Assistant will provide high-level administrative support to our C-suite executives while also managing projects. This role requires exceptional organizational skills, attention to detail, and he ability to handle multiple tasks simultaneously. The ideal candidate will possess a combination of project management skills and leadership experience,...

  • Executive Assistant to the President

    2 weeks ago

    Birmingham, United States Autocar, LLC Full time

    DescriptionDo you want to be the EXECUTIVE ASSISTANT TO THE president?Your Mission:• Provide data management, detail-oriented, deadline-driven, administrative support and coordination to the President of Autocar.• Calendar Management: Manage all aspects of President's calendar for internal and external meetings, with particular attention to the details...

  • Executive Assistant to the President

    2 weeks ago

    Birmingham, United States Autocar, LLC Full time

    Description Position at Autocar, LLC Do you want to be the EXECUTIVE ASSISTANT TO THE president?Your Mission:• Provide data management, detail-oriented, deadline-driven, administrative support and coordination to the President of Autocar.• Calendar Management: Manage all aspects of President's calendar for internal and external meetings, with particular...

  • Senior Executive Assistant

    2 weeks ago

    Birmingham, United States Southern Research Institute Full time

    Senior Executive Assistant General Summary The Senior Executive Assistant will be responsible for the coordination of activities (operations and planning) and ensuring including the ability to utilize effective communication/interpersonal skills with all levels of employees and external contacts. * Ability to react with appropriate levels of urgency to...

  • Senior Executive Assistant

    6 days ago

    Birmingham, United States Southern Research Full time

    Senior Executive Assistant General Summary  The Senior Executive Assistant will be responsible for the coordination of activities (operations and planning) and ensuring including the ability to utilize effective communication/interpersonal skills with all levels of employees and external contacts.  Ability to react with appropriate levels of urgency to...

  • Senior Executive Assistant

    2 weeks ago

    Birmingham, United States BioSpace Full time

    Job DetailsSenior Executive Assistant General Summary The Senior Executive Assistant will be responsible for the coordination of activities (operations and planning) and ensuring including the ability to utilize effective communication/interpersonal skills with all levels of employees and external contacts. Ability to react with appropriate levels of...

  • Executive Director

    1 month ago

    Birmingham, United States Mechanical Craft Training Institute Full time

    Job DescriptionJob DescriptionSalary: Do you enjoy networking and building relationships? Can you lead a dynamic organization with minimal guidance?  Do you want to have a far-reaching impact to hundreds and potentially thousands of people? Do you love the sense of accomplishment? If this sounds like you, keep reading! The Mechanical Craft Training...

  • Sales Executive Shredding

    1 month ago

    Birmingham, Alabama, United States Stericycle Full time

    About Us:At Stericycle, we deliver solutions and drive innovations that protect the environment, people, and public health. This includes working to create a more sustainable, shared future. Our innovative solutions make a difference in people's lives, communities, and our planet by protecting their health and well-being. Change your career. Change your...

  • Financial Analyst

    2 days ago

    Birmingham, United States Assistant Secretary For Public And Indian Housing Full time

    As a Financial Analyst, you will: -Perform financial analysis using knowledge of various controlling authorities (laws, regulations, OMB circulars, GAAP, GASB) to identify trends and issues, assess the effectiveness of program implementation, compliance with program requirements, the financial performance and condition of PHAs and public housing projects,...

  • Assistant Store Manager>

    2 weeks ago

    Birmingham, United States Zumiez Full time

    Zumiez - 2000 Riverchase Galleria - [ASM / Department Manager] As an Assistant Store Manager at Zumiez you will: Assist the Store Manager in maximizing sales results in the area of sales- merchandising & operations; Maintain personal results while training & directing the team to provide customer service; Execute product direction & make store specific...

  • Executive Plant Manager

    2 days ago

    Birmingham, United States Autocar Full time

    Description Do you want to be AN EXECUTIVE PLANT MANAGER at Autocar? What will you do? We are looking for a LEAN process-minded people leader with experience in ensuring the production facility functions at peak efficiency with proper communications and interfaces. You will develop and guide the manufacturing leadership production team of the facility while...

  • Administrative Assistant

    3 weeks ago

    Birmingham, United States Southern Shirt Full time

    Job DescriptionJob DescriptionAre you a tech-savvy individual with a meticulous eye for detail, strong organizational skills, and a desire to be part of growing team? If you're thinking to yourself "Yes, yes, and YES!" then this is the perfect job for you!The Administrative Assistant is a key member of the administrative team, responsible for providing...

  • Assistant Manager

    5 days ago

    Birmingham, United States Finish Line Full time

    **Come work for us!** We are looking for dedicated employees to join our team to help our customers have the best experience possible every time they enter a JD Finish Line store. **_Our employees are key to our success._** **Positions**: Assistant Store Manager and Supervisor **Summary**: Store Management positions (Assistant Store Managers and...

  • Executive Plant Manager

    2 weeks ago

    Birmingham, United States Autocar Full time

    Description Position at Autocar, LLC Do you want to be AN EXECUTIVE PLANT MANAGER at Autocar?What will you do? We are looking for a LEAN process-minded people leader with experience in ensuring the production facility functions at peak efficiency with proper communications and interfaces. You will develop and guide the manufacturing leadership production...

  • Traveling Assistant Superintendent

    3 weeks ago

    Birmingham, United States LMS Investment Management Full time

    Job DescriptionJob Description1744 Oaks is seeking a  Traveling Assistant Superintendent for their multifamily builds across the Southeast, US.  This individual will help provide oversight, direction, and accountability to the onsite project teams.  They will help lead projects to complete on schedule and on budget.  They will help coordinate between...

  • Assistant Store Manager>

    2 weeks ago

    Birmingham, United States PetSmart Full time

    PetSmart, Inc. - 5025 Hwy 280 [ASM / Store Supervisor] As an Assistant Store Manager at PetSmart, Inc., you'll: Help to hire and train new associates on all things PetSmart; Engage with and motivate the associates to continue to grow their skills and knowledge throughout their career; Execute on all strategic merchandising initiatives, drive sales, and set...

  • Office Assistant

    2 weeks ago

    Birmingham, United States PrideStaff Full time

    PrideStaff has clients in the area searching for experienced, proven individuals to assist with temporary, temporary-to-hire and direct hire positions. We are looking for people who are professional and who can represent any company well. PrideStaff can offer you a wide-range of rewarding career options. Whether you prefer the freedom and variety of...

  • Office Assistant

    1 month ago

    Birmingham, United States PrideStaff Full time

    PrideStaff has clients in the area searching for experienced, proven individuals to assist with temporary, temporary-to-hire and direct hire positions. We are looking for people who are professional and who can represent any company well.  PrideStaff can offer you a wide-range of rewarding career options. Whether you prefer the freedom and variety of...

  • Certified Occupational Therapy Assistant

    2 weeks ago

    Birmingham, United States TMC Full time

    Overview: Eastview Health and Rehab Your career with us means: Pay Range: $25.00 - $30.00 per hour. Flexible Scheduling. 13 Days of PTO and 6 Paid Holidays. Internal Growth and Leadership Opportunities. Mental Wellbeing Support Program. Health, Dental, and Vision. Retirement benefits (including 401k company match). With TMC, Certified Occupational Therapy...