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Administration and Operations Support Specialist

3 months ago

Huntsville, United States Aleta Technologies, Inc. Full time

Aleta Technologies is a leading provider of critical infrastructure solutions, specializing in ICS and FRCS, and serving Fortune 500 Companies and Federal Government Customers. Join us in our mission to safeguard vital systems and infrastructure from cyber threats


Responsibilities:

Serves as the Office Lead to plan, direct, and coordinate administrative support services such as record keeping, document destruction, mail distribution, telephone operator/receptionist, and other office support services


  • Ensure adequate supplies for the office and maintain accurate and updated inventories. Arrange for purchase of office supplies and equipment as needed
  • Produce weekly status reports on the progress of action items and initiatives for the function
  • Provide support to business development and other departments of the company such as the Director of Solutions and Program Managers with booking conferences, flights, & hotels and travel expenses
  • Prepare customer reports weekly and monthly
  • Schedule meetings for senior leadership, as requested and ensure Aleta events calendar is up to date
  • Courier services as need (Monitor our physical mailbox and corporate email)
  • Assist Facility Security Officer with security items
  • Inventory Management: oversee Aleta Owned Equipment, Aleta-Owned IT equipment, Customer Provided Equipment (CPE), Government Furnished Equipment (GFE), Deloitte Equipment, and CSTPL equipment
  • Liaison with Fire & Life Safety Vendor for our fire extinguisher, fire panel, and lighting inspections
  • Maintain physical and digital files for employees’ documents and benefits
  • Take ownership of documenting and maintaining all business support services stand operating procedures, ensuring compliance with federal regulations
  • Create and distribute internal communications regarding status changes, benefits, or company policies


Qualifications:

  • U.S. citizenship is required by federal law
  • Proficient in Microsoft Suite (Word, PowerPoint and Basic Excel functions)
  • Excellent organizational skills, attention to detail, and sound skills in written and verbal communication
  • May require lifting up to 25 pounds
  • Requires visual acuity to use a keyboard and monitor
  • Technical Writing and experience with proposals preferred
  • Ability to create simple graphics and lead marketing efforts preferred



Benefits:

● Full-time, W2 salaried position with competitive salary and benefits package including 100% company funded Health, Dental, Vision, and Life Insurance