Administrative Assistant

2 weeks ago

Woburn, United States MASS Full time
DO NOT APPLY DIRECTLY THROUGH THIS SITE. APPLY THROUGH middlesexda.com . This position involves interaction with attorneys, law enforcement agencies, court personnel, the public, state agencies, and others on a wide variety of issues and supports a wide range of responsibilities. The support staff provides overall critical administrative support to Assistant District Attorneys and other professional staff of the Middlesex District Attorney's Office.

This is a great opportunity for a self-motivated individual that enjoys being part of a fast paced office, is able to multi-task, re-prioritize regularly, has an unwavering attention to detail, and enjoys working within the criminal justice system and in different environments. The successful candidate will professionally represent the Middlesex District Attorney's Office in communications with other state and local agencies within the scope of this position; exercise maturity, discretion and sound judgment when handling sensitive and confidential information; take initiative when appropriate; but also be able to take direction and meet deadlines.

Primary Responsibilities

• Administrative support

• Data entry into case management system (DAMION)

• Create files, copy documents, manage internal and external mail flow

• Answer telephones, direct callers and visitors

• Manage daily schedule for individual(s) assigned to support

• Prepare letters, draft correspondence, manage spreadsheets, print reports

• Assist with communication of information and transfer of material internally and externally

Qualifications:
Requirements:
• Strong written and verbal communication skills
• Ability to assess and address issues and matters in a timely fashion
• Ability to multi-task, refocus and re-prioritize in a high volume and fast paced environment
• Ability to work independently and as part of a team
• Ability to raise issues and/or questions to supervisor in a timely manner if unable to respond or beyond scope of responsibility
• Ability to accurately and timely manage and update data in an electronic case management system
• Excellent organizational and project completion skills, with a strong attention to detail
• Proven ability to meet firm deadlines
• Strong computer skills. Proficiency with Microsoft Office Suite including Word, Excel, Access, PowerPoint and Outlook
• Outstanding interpersonal skills and professional workplace etiquette
• Strong personal character, integrity, judgment and maturity in handling sensitive & confidential matters
• An understanding of the role of a modern prosecutor's office within the criminal justice system and the community
• A sincere interest in the public sector and the work of the Middlesex District Attorney's Office
• A valid driver's license, as travel across Middlesex County may be required
• A background check is required

Preferred Qualifications
• Bachelor's degree
• Prior experience working in a professional office environment
• Experience with the Commonwealth's DAMION case management system
• Experience working with spreadsheets, proper formatting, data sorts & data base queriesLearn More

  • Administrative Assistant

    3 weeks ago

    Woburn, United States State of Massachusetts Full time

    DO NOT APPLY DIRECTLY THROUGH THIS SITE. APPLY THROUGH middlesexda.com. This position involves interaction with attorneys, law enforcement agencies, court personnel, the public, state agencies, and others on a wide variety of issues and supports a wide range of responsibilities. The support staff provides overall critical administrative support to Assistant...

  • Administrative Assistant

    3 weeks ago

    Woburn, United States MASS Full time

    DO NOT APPLY DIRECTLY THROUGH THIS SITE. APPLY THROUGH middlesexda.com . This position involves interaction with attorneys, law enforcement agencies, court personnel, the public, state agencies, and others on a wide variety of issues and supports a wide range of responsibilities. The support staff provides overall critical administrative support to Assistant...

  • Administrative Assistant

    6 hours ago

    Woburn, Massachusetts, United States BOSTON SPORTS & SHOULDER CENTER Full time

    About the RoleThis Administrative Assistant - Medical Office position requires a highly organized and efficient individual who can manage multiple tasks simultaneously. The successful candidate will be responsible for operating the telephone switchboard, performing administrative support tasks, and filing and maintaining records.We offer a competitive salary...

  • Administrative Sales Assistant

    3 weeks ago

    Woburn, United States Insperity Full time

    Description & RequirementsInsperity provides the most comprehensive suite of scalable HR solutions available in the marketplace with an optimal blend of premium HR service and technology. With more than 90 locations throughout the U.S., Insperity is currently making a difference for thousands of businesses and communities nationwide.Behind our success is the...

  • Administrative Sales Assistant

    2 weeks ago

    Woburn, United States Insperity Full time

    Description & RequirementsInsperity provides the most comprehensive suite of scalable HR solutions available in the marketplace with an optimal blend of premium HR service and technology. With more than 90 locations throughout the U.S., Insperity is currently making a difference for thousands of businesses and communities nationwide.Behind our success is the...

  • Administrative Assistant

    3 weeks ago

    Woburn, Massachusetts, United States Advantage Behavioral Health Network Full time

    We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Advantage Behavioral Health Network. In this role, you will provide exceptional support to our patient services department, ensuring the smooth operation of daily activities.Job Summary:This is a part-time position working Monday through Thursday from...

  • Healthcare Administrative Assistant

    6 hours ago

    Woburn, Massachusetts, United States BOSTON SPORTS & SHOULDER CENTER Full time

    Job Overview:The Boston Sports & Shoulder Center is seeking an experienced Patient Care Administrator I to join our team. This is a fantastic opportunity to work in a dynamic and supportive environment, where you will have the chance to make a real difference in the lives of our patients and their families. As a Patient Care Administrator I, you will be...

  • Administrative Assistant

    6 hours ago

    Woburn, Massachusetts, United States BOSTON SPORTS & SHOULDER CENTER Full time

    About the Role:We are seeking a skilled and dedicated Patient Care Administrator I to join our team at the Boston Sports & Shoulder Center. As a key member of our administrative team, you will play a vital role in ensuring the smooth operation of our medical office. Your primary responsibilities will include verifying patient demographics, collecting...

  • Administrative Assistant

    3 weeks ago

    Woburn, United States Woburn Public Schools Full time

    Woburn Public Schools Administrative Assistant (Guidance Department) Duties and Responsibilities: Woburn Memorial High School guidance administrative assistant is a 12-month position. Details of salary, vacation, etc. follow the collective bargaining agreement. Responsibilities of the position are listed below, but also may change with changes to the...

  • Administrative Coordinator

    3 weeks ago

    Woburn, Massachusetts, United States MASS Full time

    Job Overview:The MASS District Attorney's Office offers a unique opportunity for a self-motivated individual to join our team as an Administrative Assistant. In this role, you will provide critical support to the team, interacting with various stakeholders, including attorneys, law enforcement agencies, and the public.Responsibilities:• Provide...

  • Administrative Assistant

    3 weeks ago

    Woburn, United States Woburn Public School District Full time

    Woburn Public SchoolsAdministrative Assistant (Guidance Department)Duties and Responsibilities: Woburn Memorial High School guidance administrative assistant is a 12-month position. Details of salary, vacation, etc. follow the collective bargaining agreement. Responsibilities of the position are listed below, but also may change with changes to the district...

  • Administrative Assistant

    2 weeks ago

    Woburn, United States Woburn Public School District Full time

    Woburn Public SchoolsAdministrative Assistant (Guidance Department)Duties and Responsibilities: Woburn Memorial High School guidance administrative assistant is a 12-month position. Details of salary, vacation, etc. follow the collective bargaining agreement. Responsibilities of the position are listed below, but also may change with changes to the district...

  • Administrative Coordinator

    6 hours ago

    Woburn, Massachusetts, United States Rapid Response Staffing Agency Llc Full time

    About the RoleRapid Response Staffing Agency Llc requires an Office Assistant to handle various clerical duties. Salary:The estimated annual salary for this position is $42,500.This role involves performing administrative tasks such as scheduling appointments, managing files, and responding to telephone inquiries. The ideal candidate will have prior...

  • Substitute School Secretary/Administrative Assistant

    3 weeks ago

    Woburn, United States Woburn Public Schools Full time

    Woburn Public Schools Substitute School Secretary/ Administrative Assistant Qualifications * This person should possess a consistent demonstration of effective interpersonal relationship skills, which will enable him/her to interact in a professional manner with students, parents, staff and agencies, and work cooperatively in the school * Ability to use a...

  • Substitute School Secretary/Administrative Assistant

    2 weeks ago

    Woburn, United States Woburn Public School District Full time

    Woburn Public SchoolsSubstitute School Secretary/ Administrative AssistantQualificationsThis person should possess a consistent demonstration of effective interpersonal relationship skills, which will enable him/her to interact in a professional manner with students, parents, staff and agencies, and work cooperatively in the schoolAbility to use a variety of...

  • Substitute School Secretary/Administrative Assistant

    3 weeks ago

    Woburn, United States Woburn Public School District Full time

    Woburn Public SchoolsSubstitute School Secretary/ Administrative AssistantQualificationsThis person should possess a consistent demonstration of effective interpersonal relationship skills, which will enable him/her to interact in a professional manner with students, parents, staff and agencies, and work cooperatively in the schoolAbility to use a variety of...

  • Administrative Support Specialist

    3 weeks ago

    Woburn, Massachusetts, United States Arch Painting Full time

    This Administrative Assistant position is a dynamic opportunity to provide front-line support for the corporate office of Arch Painting. The primary responsibility of this role will be to answer phones, providing exemplary customer support and service, in a professional manner at all times.Job OverviewWe are seeking an organized and detail-oriented...

  • Sales Administration Assistant

    1 week ago

    Woburn, Massachusetts, United States Randstad Full time

    **Key Responsibilities**The successful candidate will receive, enter, process, and manage sales orders through the fulfillment process. They will also assist sales team members with quotes, communication with customers, and resolving questions/obstacles. Additionally, they will manage customer communication, ensure successful order completion and logistics,...

  • Administrative Coordinator

    3 weeks ago

    Woburn, Massachusetts, United States TeamLogic IT of Northeast Massachusetts Full time

    Job OverviewWe are seeking an Administrative Coordinator to join our team at TeamLogic IT of Northeastern Massachusetts. This is a full-time position based in Woburn, MA.About the RoleIn this role, you will be responsible for providing administrative support to our technical teams. Your primary duties will include:Answering incoming calls and directing them...

  • Accounts Receivable Administrator

    3 weeks ago

    Woburn, Massachusetts, United States Roessel Joy Full time

    Job SummaryWe are seeking an experienced Accounts Receivable Administrator to join our team at Roessel Joy.Key Responsibilities:Invoice Management: Prepare and send out invoices to customers, ensuring timely and accurate processing.Reconciliation and Record-Keeping: Accurately scan and process incoming checks, documenting and recording them in the accounting...