Administrative Support Specialist
6 days ago
This Administrative Assistant position is a dynamic opportunity to provide front-line support for the corporate office of Arch Painting. The primary responsibility of this role will be to answer phones, providing exemplary customer support and service, in a professional manner at all times.
Job OverviewWe are seeking an organized and detail-oriented individual to join our team as a Front-Line Office Coordinator. This role will provide daily administrative support to increase efficiency, reduce costs, and ensure the smooth day-to-day operations of the corporate office.
Key Responsibilities- Answer all incoming calls in a professional manner and route, take messages, as required.
- Respond to all leads and estimate requests within one working hour (email or voicemail) and gather pertinent customer information.
- Schedule estimates for all Project Managers for both new leads and existing customers and issue email confirmation of appointments via our CRM system.
- Assist with processing of Contracts and Purchase Orders for projects, which includes but not limited to, ensuring all contracts are properly executed, scanned into the Project Management System, and returned to customers once executed.
- Create Project Folders for all awarded projects and ensure that all relevant documentation and information is included before handoff to Production.
- Provide administrative support to the Project Managers when they call in remotely, including daily calendar management.
The ideal candidate will possess:
- A High School Diploma – (Associates Degree is preferred).
- Strong organizational skills and excellent communication and interpersonal skills.
- Proficiency with all Microsoft Office applications (Word, Excel, Outlook & PowerPoint).
- The ability to prioritize work and meet deadlines in a fast-paced research setting.
Many benefits are available to successful candidates, including Health, Dental, & Life Insurance Benefits Available on the first day of the month after one full month of employment.
-
Administrative Support Professional
6 days ago
Woburn, Massachusetts, United States Rapid Response Staffing Agency Llc Full timeJob OverviewWe are seeking an experienced Administrative Support Professional to join our team at Rapid Response Staffing Agency LLC. This role involves performing a variety of clerical and administrative tasks to drive company success.
-
Educational Support Specialist
21 hours ago
Woburn, Massachusetts, United States Soliant Full timeAbout the RoleWe are seeking an exceptional Educational Support Specialist to join our team at Soliant.Job SummaryThis is a full-time, contract position that requires a minimum of 1+ years of experience in special education.Key Responsibilities:Develop and implement Individualized Education Programs (IEPs) tailored to each student's needs and...
-
Administrative Coordinator
4 days ago
Woburn, Massachusetts, United States TeamLogic IT of Northeast Massachusetts Full timeJob OverviewWe are seeking an Administrative Coordinator to join our team at TeamLogic IT of Northeastern Massachusetts. This is a full-time position based in Woburn, MA.About the RoleIn this role, you will be responsible for providing administrative support to our technical teams. Your primary duties will include:Answering incoming calls and directing them...
-
Support Care Specialist
2 days ago
Woburn, Massachusetts, United States Advocates Full timeAbout Advocates">Advocates is a community that values empowerment, awareness, and inclusion. We foster a culture where everyone feels respected and valued.">Job Description">We are seeking Support Care Specialists to partner with brain injury survivors in leading fulfilling and independent lifestyles. You will assist with daily activities such as household...
-
Sales Office Administrator
6 days ago
Woburn, Massachusetts, United States Insperity (internal) Full timeCompany OverviewInspiring Business Success. One Team Member at a Time.We're Insperity, a leading provider of scalable HR solutions that empower businesses to thrive.About UsWe believe in the value of our people and strive to create a workplace where diversity, inclusivity, and belonging are cherished.We've been recognized as a top place to work by Glassdoor...
-
Academic Support Specialist
7 days ago
Woburn, Massachusetts, United States Soliant Full time**Soliant Overview**We are a leading provider of educational staffing solutions, committed to making a positive impact on the lives of students and educators.**Salary:** $45,000 - $60,000 per year**Job Description**We are seeking a highly skilled Academic Support Specialist to join our team. This individual will provide support to students with disabilities...
-
Educational Support Specialist
1 day ago
Woburn, Massachusetts, United States ProCare Therapy Full timeJob OverviewWe are seeking a highly skilled Educational Support Specialist to join our team at ProCare Therapy.About the RoleThis is a full-time position that requires a minimum of 1+ years of experience as a school psychologist.Key ResponsibilitiesSupport inclusive education practices in the classroom, promoting a stimulating environment for students to...
-
Professional Residential Support Specialist
4 days ago
Woburn, Massachusetts, United States NuPath Inc Full timeJob OverviewNuPath, Inc. is a dynamic organization that offers programs and services for individuals with physical and mental disabilities.We are seeking a skilled Residential Support Specialist to join our team in Eastern Massachusetts. The ideal candidate will have experience working with people with disabilities and be able to teach daily living skills,...
-
Administrative Coordinator
6 days ago
Woburn, Massachusetts, United States MASS Full timeJob Overview:The MASS District Attorney's Office offers a unique opportunity for a self-motivated individual to join our team as an Administrative Assistant. In this role, you will provide critical support to the team, interacting with various stakeholders, including attorneys, law enforcement agencies, and the public.Responsibilities:• Provide...
-
Woburn, Massachusetts, United States Fusion Optix Full timeRole and ResponsibilitiesFusion Optix is seeking a Sales Support Specialist to join our team in Woburn, MA.Provide exceptional customer service by responding to RFQs, customer support cases, and information requests.Compile accurate quotes based on customer accounts, including product codes, quantity pricing, and lead times.Enter orders into Salesforce CRM...
-
Corporate Law Support Specialist
6 days ago
Woburn, Massachusetts, United States GTT, LLC Full timeAbout the RoleWe are seeking a detail-oriented Paralegal to support our legal team in Woburn, MA.Key ResponsibilitiesLegal Support: Assist attorneys with legal research, document review, and drafting.Negotiate, draft, and review real estate agreements for various transactions.Ensure adherence to regulatory standards and industry best practices.Handle general...
-
Woburn, Massachusetts, United States GTT, LLC Full timeAbout the Role:We are seeking a detail-oriented and customer-focused Owner Support Services Specialist to support our Finance organization. As an Owner Support Services Specialist, you will play a crucial role in maintaining accurate owner records and providing timely support to internal and external stakeholders.Responsibilities:Owner Record Management:...
-
Corporate Legal Specialist
7 days ago
Woburn, Massachusetts, United States GTT, LLC Full timeJob SummaryWe are seeking a detail-oriented Corporate Legal Specialist to join our dynamic legal team in Woburn, MA. This is a 2-month contract position offering competitive hourly rates.About the RoleThis role involves assisting attorneys with various legal tasks, including document review, research, and drafting. You will provide support for real estate...
-
Patient Care Specialist
4 weeks ago
Woburn, Massachusetts, United States DaVita Full timeAbout the RoleWe are seeking a highly motivated and compassionate Patient Care Specialist to join our dynamic team at DaVita. As a key member of our healthcare team, you will have the opportunity to make a meaningful difference in the lives of our patients and their families. With a focus on delivering exceptional patient care, you will be responsible for...
-
Day Support Specialist
4 days ago
Woburn, Massachusetts, United States Delta-T Group, Inc. Full timeAbout the Role">We are seeking an experienced Day Support Specialist to join our team in Woburn, Massachusetts.">Job Summary">The successful candidate will work directly with adults with disabilities in a busy Day Habilitation Program, providing direct care and skill training to support daily living and social skills.Responsibilities will include assistance...
-
Woburn, Massachusetts, United States Fusion Optix Full timeFusion Optix is a leading manufacturer of cutting-edge LED components and modules, powering lighting solutions in various industries. We're seeking an experienced Sales Support Specialist to join our inside sales and support team at our Woburn MA headquarters.About the RoleThis office-based support role involves responding to RFQs, customer support cases,...
-
Training Development Specialist
5 days ago
Woburn, Massachusetts, United States New England Life Care Full timeJob OpportunityNew England Life Care is a rapidly expanding healthcare provider seeking a skilled Training Development Specialist to support our growth.This is a full-time position with an estimated salary of $55,000 - $65,000 per year, depending on experience and qualifications. The ideal candidate will have at least 5 years of experience in a healthcare...
-
IT Support Specialist
7 days ago
Woburn, Massachusetts, United States TEKsystems Full timeJob DescriptionWe are seeking a skilled IT professional to provide technical support and assistance to our team. The ideal candidate will have strong problem-solving skills and excellent communication abilities.Key ResponsibilitiesConfigure and deploy new or refurbished equipment, including laptops, desktops, and printersDeploy wireless equipment, such as...
-
Administrative Assistant
6 days ago
Woburn, Massachusetts, United States Advantage Behavioral Health Network Full timeWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Advantage Behavioral Health Network. In this role, you will provide exceptional support to our patient services department, ensuring the smooth operation of daily activities.Job Summary:This is a part-time position working Monday through Thursday from...
-
Accounts Receivable Administrator
7 days ago
Woburn, Massachusetts, United States Roessel Joy Full timeJob SummaryWe are seeking an experienced Accounts Receivable Administrator to join our team at Roessel Joy.Key Responsibilities:Invoice Management: Prepare and send out invoices to customers, ensuring timely and accurate processing.Reconciliation and Record-Keeping: Accurately scan and process incoming checks, documenting and recording them in the accounting...