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Executive Assistant

2 months ago

Orlando, United States Currency Exchange International Full time

Currency Exchange International (CXI) is a Financial Services and Technology Provider based in Orlando, Florida.


Currency Exchange International, Corp. is a publicly traded company on the Toronto Stock Exchange (CXI) and OTC (CURN). CXI provides a wide range of foreign exchange services to customers in both the United States and in Canada. CXI’s primary business channels to service customers are through its company-owned branch locations and foreign exchange partnerships with financial institutions and corporations. CXI has been providing global payment solutions for clients that span wide-ranging industries. As one of North America's leading foreign exchange wholesalers, CXI can provide personalized and efficient service, competitive rates, as well as a number of settlement options. Visit our website to learn more about life at CXI:


Our Value Statement: We help our clients identify and create foreign exchange solutions, delivering a best practices approach through unparalleled customer service and integrated technology to create significant financial and operational efficiencies.


Our Values:

  • Customer First - We earn the right to be our clients’ first choice.
  • Integrity - We hold ourselves to the highest standard to build trust.
  • Collaborative - We always win as a team.
  • Innovative - We find new methods to deliver change and advance technology to the industry.
  • Passionate - We are driven to be the best in class.


Currency Exchange International is looking for a proactive, results-driven, and organized professional to the join the team as an Executive Assistant at our office in Orlando, FL


Description: The Executive Assistant is responsible for providing confidential administrative support for the President and Chief Executive Officer, other members of the Corporation’s Executive Leadership and the Board of Directors.


Reporting to the Corporate Secretary, the Executive Assistant will primarily be responsible for complex calendar management, travel arrangements, expense management and general administrative support for the CEO and other members of the Executive Leadership team. The Executive Assistant will also oversee front office activities such as the reception area, assisting with incoming and outgoing mail, fulfilling purchase requests and supply replenishment. They will be responsible for assisting and maintaining coordination of office services and related activities for the department to keep the business operations running smoothly.


Essential Functions:


CEO Support Duties:

  • Manage and maintain the CEO’s calendar of meetings and travel arrangements
  • Coordinate travel plans including flight arrangements, hotel bookings, reservations, ground transportation and any necessary visa arrangements
  • Manage the CEO’s flight and hotel benefits, memberships and subscriptions
  • Arrange meetings with internal and external parties
  • Track and submit business and personal expenses for reimbursements on behalf of the CEO,
  • Provide general administrative and personal support for the CEO
  • Prepare memos, correspondence, reports and presentations as required


Other Support Duties:

  • Support the Corporate Secretary with the coordination of board meetings and related logistics (location, catering arrangements and dinner reservations)
  • Support the Executive Leadership Team and the Board of Directors with travel arrangements, calendar management and expense submission
  • Assist in organizing CEO’s Town Halls
  • Supports the Corporate Secretary with various corporate responsibilities (records management, shareholder management, annual meeting arrangements), the organization of employee engagement activities (office BBQ, Holiday parties etc.) and management of Toronto and Orlando condos
  • Coordinate investor meetings as directed by the CEO and/or CFO and maintain appropriate records


General Office Management Duties

  • Manage the reception area to ensure effective in person and mail communications both internally and externally to maintain professional image
  • Collection and distribution of incoming mail throughout the office
  • Monitor and replenish supplies
  • Maintains a clean, organized, and fully supplied office and work environment to avoid interruptions in standard front office procedures


Competencies:

  1. Action Oriented
  2. Discretion
  3. Functional Skills
  4. Situational Adaptability
  5. Communicates Effectively
  6. Optimizes Work Processes
  7. Nimble Learning


Required Education and Experience:

  • Bachelor’s degree in a business (or related) field
  • Minimum 5 years of experience with providing administrative support to a senior level executive
  • Experience with Microsoft Office Suite
  • Self-starter, take initiative and capable of working independently


Position Type/Expected Hours of Work:

This is a full-time position. Days of work are Monday through Friday. Evening hours and occasional but less frequent weekend work may be necessary.


Benefits:

  • Commuter Reimbursement - CXI will pay the driving toll, bus or metro cost in and out of work
  • Holiday Pay – 11 days of paid designated holidays annually
  • Vacation Pay – 10 days of paid vacation time off annually
  • Sick/Personal Days – 5 days of paid sick/personal time off annually
  • 401K Plan - Company matches at 5%
  • Health/Dental/Vision - 60% payment of the Health/Dental/Vision Insurance premiums
  • Short and Long-Term Disability - Plan premiums are fully covered by CXI


Currency Exchange International is committed to providing a fair and inclusive interview process for all candidates. We invite and support applications from individuals with disabilities. Accommodations are readily available upon request to ensure that candidates can fully participate in every stage of the selection process.